PSC Code R617 covers administrative support services specifically focused on electronic records management for federal agencies. This includes IT solutions and services aimed primarily at the creation, maintenance, digitization, and disposition of electronic federal records. The services under this PSC encompass document conversion, digitization of physical records, and all necessary software, hardware, and equipment where the service component predominates. Government agencies utilize R617 contracts to ensure compliance with federal records management laws and to improve efficiency in handling electronic records throughout their lifecycle. These services are critical for maintaining proper documentation, supporting agency operations, and enabling effective information governance in a digital environment.

Includes for PSC R617

This PSC code covers the following products and services:

Includes: IT solutions with the primary purpose of managing federal records; All services necessary to manage electronic Federal records, digitization of physical records, document conversion services related to federal records and IT software, hardware, and equipment, where services are the predominate portion of the contract value.

Excludes for PSC R617

This PSC code does NOT cover the following:

Excludes: IT solutions with records management capabilities where the primary purpose is other than managing federal records; Services related to the management, storage, organization, retrieval, transportation, and destruction of physical Federal records (PSC R616).

Additional Notes for PSC R617

Important notes and guidance for using this PSC code:

Note: As defined by 36 CFR 1220.18, Electronic Records Management is the planning, controlling, directing, organizing, training, promoting, and other managerial activities related to the creation, maintenance and use, and disposition of electronic records, carried out in such a way as to achieve adequate and proper documentation of Federal policies and transactions and effective and economical management of agency operations. An electronic record is defined as any information that is recorded in a form that only a computer can process and that satisfies the definition of a Federal record under the Federal Records Act. The term includes both record content and associated metadata that the agency determines is required to meet agency business needs.

Typical Buyers & Agencies for PSC R617

Typical buyers under PSC R617 include federal agencies with significant records management responsibilities such as the National Archives and Records Administration (NARA), Department of Defense, Department of Homeland Security, and various civilian agencies. These agencies require specialized electronic records management services to comply with federal regulations, improve document accessibility, and ensure secure preservation and disposition of records. Contracting officers within records management, IT, and administrative support divisions frequently procure these services to meet agency-specific operational and compliance needs.

Common Contract Types for PSC R617

Contracts awarded under PSC R617 commonly include firm-fixed-price and time-and-material types, depending on the project scope and duration. Procurement methods may range from full and open competition to small business set-asides or sole-source contracts for highly specialized services. Typical use cases involve multi-year contracts for records digitization projects, software implementation supporting records management, and ongoing records administration services. Task orders or delivery orders under broader administrative support or IT services contracts are also common.

Plain-Language Breakdown for PSC R617

Focuses on electronic records management services including IT solutions and digitization.
Supports federal agencies in compliance with the Federal Records Act and related regulations.
Includes services such as document conversion, metadata management, and records disposition.
Excludes physical records management services covered under PSC R616.
Primarily used by agencies with large digital recordkeeping needs like NARA and DoD.
Typical contracts range from fixed-price digitization projects to time-and-materials IT support.

Related Categories for PSC R617

Other categories at the same level as R617

R602 SUPPORT- ADMINISTRATIVE: COURIER/MESSENGER

Courier and Messenger Services

R603 SUPPORT- ADMINISTRATIVE: TRANSCRIPTION

Transcription Services

R604 SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION

Mailing and Distribution Services

R605 SUPPORT- ADMINISTRATIVE: LIBRARY

Library Services

R606 SUPPORT- ADMINISTRATIVE: COURT REPORTING

Court Reporting Services

R607 SUPPORT- ADMINISTRATIVE: WORD PROCESSING/TYPING

Word Processing/Typing Services

R608 SUPPORT- ADMINISTRATIVE: TRANSLATION AND INTERPRETING

Translation and Interpreting Services(Including Sign Language)

R609 SUPPORT- ADMINISTRATIVE: STENOGRAPHIC

Stenographic Services

R610 SUPPORT- ADMINISTRATIVE:- PERSONAL PROPERTY MANAGEMENT

Personal Property Management Services

R611 SUPPORT- ADMINISTRATIVE: CREDIT REPORTING

Credit Reporting Services

R612 SUPPORT- ADMINISTRATIVE: INFORMATION RETRIEVAL

Information Retrieval

R613 SUPPORT- ADMINISTRATIVE: POST OFFICE

Post Office Services

R614 SUPPORT- ADMINISTRATIVE: PAPER SHREDDING

Paper Shredding Services

R615 SUPPORT- ADMINISTRATIVE: BACKGROUND INVESTIGATION

View details for SUPPORT- ADMINISTRATIVE: BACKGROUND INVESTIGATION

R616 SUPPORT ADMINISTRATIVE: PHYSICAL RECORDS MANAGEMENT SERVICES

Administrative Support Services

R699 SUPPORT- ADMINISTRATIVE: OTHER

Other Administrative Support Services

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