PSC Code R616 encompasses administrative support services specifically focused on the management of physical federal records. This includes all necessary activities to effectively manage, store, organize, retrieve, and transport tangible records such as paper documents, audio tapes, and videotapes. The PSC also covers the destruction of these physical records in compliance with federal regulations. Government agencies utilize this PSC to procure services that ensure proper handling and preservation of critical physical documentation, which supports operational efficiency and regulatory compliance. These services are essential for maintaining accurate records of federal policies, transactions, and administrative actions.

Includes for PSC R616

This PSC code covers the following products and services:

Includes: All services necessary to manage, store, organize, retrieve, and transport physical Federal records. This also includes destruction services. This may also include services that contain ancillary IT software, hardware, and equipment.

Excludes for PSC R616

This PSC code does NOT cover the following:

Excludes: Digitization of physical records, document conversion services related to federal records (PSC R617).

Additional Notes for PSC R616

Important notes and guidance for using this PSC code:

Note: As described in 36 CFR 1220.18, â€œPhysical Records Managementâ€� is the planning, controlling, directing, organizing, training, promoting, and other managerial activities related to the creation, maintenance and use, and disposition of physical records, carried out in such a way as to achieve adequate and proper documentation of Federal policies and transactions and effective and economical management of agency operations. Physical records include records in paper or other analog formats, such as audio tape or videotape. Physical records do not include items that are stored in a digital format on a computer, server, or some form of digital media.

Typical Buyers & Agencies for PSC R616

Typical buyers of PSC R616 services include federal agencies with substantial physical records holdings such as the National Archives and Records Administration (NARA), Department of Defense, Department of Justice, and various regulatory and administrative bodies. These agencies require specialized contractors to manage and safeguard physical records, ensuring compliance with federal guidelines and facilitating efficient access to essential documentation. Agencies focused on historical preservation, legal compliance, and administrative accountability frequently procure under this PSC to maintain the integrity of their physical records.

Common Contract Types for PSC R616

Contracts awarded under PSC R616 commonly include firm-fixed-price, cost-reimbursement, and time-and-materials arrangements depending on the scope and duration of the record management services. Procurement methods often involve competitive bidding, simplified acquisition procedures, or indefinite delivery/indefinite quantity (IDIQ) contracts for ongoing support. Typical use cases involve record storage facility management, scheduled destruction of obsolete records, and logistical support for transporting physical records between locations, ensuring continuity of records management operations.

Plain-Language Breakdown for PSC R616

Covers management, storage, retrieval, transportation, and destruction of physical federal records.
Used primarily by federal agencies managing paper and other analog format records.
Excludes digitization and document conversion services, which fall under PSC R617.
Contracts vary from fixed-price to cost-reimbursement and may use IDIQ vehicles for ongoing needs.
Commonly associated with NAICS codes for document preparation, warehousing, and consulting services.
Ensures regulatory compliance and effective lifecycle management of physical federal records.

Related Categories for PSC R616

Other categories at the same level as R616

R602 SUPPORT- ADMINISTRATIVE: COURIER/MESSENGER

Courier and Messenger Services

R603 SUPPORT- ADMINISTRATIVE: TRANSCRIPTION

Transcription Services

R604 SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION

Mailing and Distribution Services

R605 SUPPORT- ADMINISTRATIVE: LIBRARY

Library Services

R606 SUPPORT- ADMINISTRATIVE: COURT REPORTING

Court Reporting Services

R607 SUPPORT- ADMINISTRATIVE: WORD PROCESSING/TYPING

Word Processing/Typing Services

R608 SUPPORT- ADMINISTRATIVE: TRANSLATION AND INTERPRETING

Translation and Interpreting Services(Including Sign Language)

R609 SUPPORT- ADMINISTRATIVE: STENOGRAPHIC

Stenographic Services

R610 SUPPORT- ADMINISTRATIVE:- PERSONAL PROPERTY MANAGEMENT

Personal Property Management Services

R611 SUPPORT- ADMINISTRATIVE: CREDIT REPORTING

Credit Reporting Services

R612 SUPPORT- ADMINISTRATIVE: INFORMATION RETRIEVAL

Information Retrieval

R613 SUPPORT- ADMINISTRATIVE: POST OFFICE

Post Office Services

R614 SUPPORT- ADMINISTRATIVE: PAPER SHREDDING

Paper Shredding Services

R615 SUPPORT- ADMINISTRATIVE: BACKGROUND INVESTIGATION

View details for SUPPORT- ADMINISTRATIVE: BACKGROUND INVESTIGATION

R617 SUPPORT ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES

Administrative Support Services

R699 SUPPORT- ADMINISTRATIVE: OTHER

Other Administrative Support Services

Interested in Government Contracting?

Our team can help small businesses work toward certification, qualification, and positioning for federal contract opportunities.

Schedule a Call

Learn more with no obligation

Federal Contracting Intelligence

Find SUPPORT ADMINISTRATIVE: PHYSICAL RECORDS MANAGEMENT SERVICES Contract Opportunities

Access federal solicitations, track award history, and monitor agency spend in this category in one place. Designed to support small businesses pursuing federal revenue.

Opportunities updated regularly from SAM.gov
Filter by set-aside, agency, NAICS, and PSC
Get notified when matching opportunities are posted

Start Free Trial View Pricing →

No credit card required to start • Terms may apply

WOSB SDVOSB 8(a) HUBZone

Schedule a Call

30 minutes • Discuss your goals with our team

Guidance

Leverage Your Certifications for a Competitive Edge

Our federal contracting specialists can help businesses build certifications and capability statements to pursue opportunities in categories like SUPPORT ADMINISTRATIVE: PHYSICAL RECORDS MANAGEMENT SERVICES.

WOSB, VOSB & 8(a) certification support
Capability statement writing & review
SAM.gov registration & compliance guidance

Medical IT & Tech Logistics Maintenance + Many More Categories

Discover Your Next Product or Service Opportunity

Browse thousands of PSC codes across every federal procurement category. Find product and service codes aligned with your capabilities and see where government spending is concentrated.

Search the PSC Directory 10,000+ product and service codes • Free to browse