RFQ PR15889444 ICITAP Training - Tangerang Banten PR15889444

CVE Interview Fundamental Training 3 and 4 Activity Dates: 19-25 April 2026; 26 April- 2 May 2026 1. PURPOSE This Statement of Work (SOW) outlines the requirements for hotel accommodation, meeting facilities, and related services in support of an official training activity scheduled for 20 24 April 2026 and 27 April 2 May 2026. The selected Contractor (Hotel) shall provide meeting space, catering services, VIP interview room, and guest accommodation in accordance with the specifications described herein. 2. PERIOD OF PERFORMANCE 19 April 2 May 2026 3. LOCATION Bintaro, South Tangerang 4. SCOPE OF WORK A. MAIN MEETING ROOM REQUIREMENTS One (1) meeting room with capacity for forty (40) participants on 20 24 April 2026 and 27 April 1 May 2026 Round table configuration (approximately six persons per table; approx. seven tables total) Registration table outside meeting room (if space permits) Climate control and adequate lighting Daily room cleaning and reset Audio-Visual Requirements: LCD projector and screen Sound system with minimum two (2) wireless microphones Minimum two (2) flipcharts with markers Reliable high-speed internet access Extension cords and power strips as needed B. MEETING PACKAGE REQUIREMENTS Full-Day Meeting Package (40 Participants) Dates: 20 23 April 2026 Service Hours: Approximately 08:00 17:00 Includes: Morning coffee break, Lunch, Afternoon coffee break, Continuous mineral water service Half-Day Meeting Package (40 Participants) Date: 24 April 2026 Service Hours: Approximately 08:00 13:00 Includes: One coffee break, Lunch, Continuous mineral water service Full-Day Meeting Package (40 Participants) Dates: 27 30 April 2026 Service Hours: Approximately 08:00 17:00 Includes: Morning coffee break, Lunch, Afternoon coffee break, Continuous mineral water service Half-Day Meeting Package (40 Participants) Date: 1 May 2026 Service Hours: Approximately 08:00 13:00 Includes: One coffee break, Lunch, Continuous mineral water service C. VIP HOLDING / INTERVIEW ROOM One (1) private function room suitable for confidential interviews Capacity for up to six (6) persons Lounge seating or small round-table configuration Secure and quiet environment with internet access Usage Dates: 20 23 April 2026; 27 30 April 2026 D. ACCOMMODATION REQUIREMENTS Twin-Shared Guest Rooms Quantity: Twelve (12) rooms Occupancy: Two (2) persons per room Check-in: 19 April 2026 Check-out: 25 April 2026 Total: Six (6) nights Single Occupancy Guest Rooms Quantity: Twelve (12) rooms Occupancy: One (1) person per room Check-in: 19 April 2026 Check-out: 24 April 2026 Total: Five (5) nights Twin-Shared Guest Rooms Quantity: Twelve (12) rooms Occupancy: Two (2) persons per room Check-in: 26 April 2026 Check-out: 2 May 2026 Total: Six (6) nights Single Occupancy Guest Rooms Quantity: Twelve (12) rooms Occupancy: One (1) person per room Check-in: 26 April 2026 Check-out: 1 May 2026 Total: Five (5) nights All guest rooms shall include daily breakfast, high-speed internet, standard amenities, and daily housekeeping. E. ADDITIONAL SERVICES (If applicable) Business center, print, copy, scan services (billed at actual cost) 5. CONTRACTOR RESPONSIBILITIES Assign a dedicated event coordinator as single point of contact Provide written confirmation of room block and meeting space availability Provide detailed cost breakdown including applicable service charges and taxes Provide cancellation and attrition policy in writing Ensure discretion and confidentiality of official activities