J041--POPC Exhaust Hood and Ductwork Cleaning 36C24826Q0190

The VA Caribbean Healthcare System (VACHS) has a requirement for Exhaust Hoods and Ductwork Cleaning Services at the Ponce Outpatient Clinic (POPC). Services will include monthly cleaning of kitchen exhaust hoods, and quarterly cleaning of the ductwork connected to such hoods. The Contractor shall be prepared to work and have resources (labor, materials and equipment) necessary to complete the above-mentioned tasks. North American Industry Classification System (NAICS) Code for this requirement will be 561790 (Other Services to Buildings and Dwellings), and the Product Service Code (PSC) will be J041 (Maintenance, Repair, and Rebuilding of Equipment- Refrigeration, Air Conditioning, and Air Circulating Equipment). All responsible sources may submit a capability statement with sufficient detail to demonstrate the ability to meet the subject requirement. In order to be determined capable of fulfilling the Government s requirement, interested vendors shall confirm that they possess all of the following: Certified Exhaust Cleaning Specialist (CECS) certification from the International Kitchen Exhaust Cleaning Association (IKECA) Occupation Safety and Health Administration (OSHA) 10-hour General Industry Course Confined Space Certification Fall Protection Certificate Interest/capability statements shall be submitted to Wilfredo Perez via e-mail at wilfredo.perez3@va.gov by December 24, 2025, at 10:00 AM Atlantic Standard Time (AST). Telephone inquiries will not be accepted. DISCLAIMER This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) part 12 (Acquisition of Commercial Products and Commercial Services), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. The solicitation number 36C24826Q0190 is issued as a Request for Quotation (RFQ). This solicitation is being procured as a Small Business Set-Aside. Therefore, it shall be competed among Small Businesses. The associated North American Industrial Classification System (NAICS) code for this procurement is 561790, with a small business size standard of $9 Million. The PSC is J041. The Department of Veterans Affairs, Network Contracting Office - 8 located at VA Caribbean Health System (VACHS), 10 Casia Street, Admin Building Suite 4M440, San Juan, Puerto Rico 00921 is seeking for a Contractor to provide collection, transporting, and disposition services for Exhaust Hoods and Ductwork Cleaning services at the Ponce Out-Patient Clinic (POPC). These services shall be provided at the at the POPC facility, located in Ponce, PR. Detailed specifications and requirements are provided in the attached Performance Work Statement (PWS) Instructions to Offerors, Price/Cost Schedule, Clauses and Provisions. The contract period of performance is expected to be one (1) 12-month base period, with one (1) 12-month option period. Place of Performance/Place of Delivery Address: VA Caribbean Healthcare System: 10 Casia Street, San Juan, PR 00921 The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far The following solicitation provisions apply to this acquisition: 1. FAR 52.212-1, Instructions to Offerors Commercial Products and Services (Addendum attached) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/SAM/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: 1. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Services (NOV 2023) (Addendum attached) 2. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (FEB 2025 DEV) Comparative evaluation is the side-by-side comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Questions submission shall be received not later than 10:00 AM Atlantic Standard Time (AST) on January 12, 2026 at wilfredo.perez3@va.gov. Submission of your response shall be received not later than 3:00 PM AST on January 19, 2026 at wilfredo.perez3@va.gov. The quoter shall submit a PDF version of the quote to the Government. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Omission of any one item MAY result in a quoter package being deemed not technically acceptable. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Wilfredo Perez, Contracting Officer, 939-759-6783 and email wilfredo.perez3@va.gov.

Ponce Out-Patient Clinic (POPC) Exhaust Hoods and Ductwork Cleaning Request for Quote (RFQ) 36C24826Q0190 The purpose of this amendment is to answer questions made by vendors in response to solicitation no. 36C24826Q0190, and to schedule a Site Visit at the POPC. The answers to questions made in response to the aforementioned solicitation can be seen below. Additionally, a Site Visit will be conducted on January 20, 2026 at 2:00 PM, at the VACHS. The meeting place will be at the POPC entrance, near the front desk. Additionally, the quote submission deadline is hereby changed to 01/23/2026, at 3:00 PM AST. There are no additional changes to this solicitation. 1. Question: Is there an incumbent Contractor currently performing these services? Answer: No. The solicitation being issued is for a new contract. 2. Question: Will there be an opportunity to visit the area in which services are to be performed before the quote submission deadline? Answer: Yes. There will be a site visit conducted at the POPC on 01/20/2026, at 3:00 PM Atlantic Standard Time (AST). The address for the POPC is the following: VA Eurpides Rubio Clinic-Ponce OPC- Outpatient Clinic, 1802 Navarra Street, Ponce, P.R. 00716-2001. 3- Question: How many exhaust hoods are there? And what type? Answer: There is only one (1) exhaust hood and one (1) exhaust fan at the POPC. The exhaust hood and fan are Grease Master (see pictures below). It is also worth mentioning that there are approximately seventy-five (75) linear feet in between the exhaust hood and the exhaust fan.

Ponce Out-Patient Clinic (POPC) Exhaust Hoods and Ductwork Cleaning Request for Quote (RFQ) 36C24826Q0190 i. The purpose of this amendment is to answer questions that were done during the site visit, add a one-time exhaust hood and ductwork deep cleaning, add a ductwork access door installation, and extend the quote submission deadline. ii. The answers to questions made in response to the aforementioned solicitation can be seen below. iii. Line Item Number (LIN) 0003: Additionally, the Contractor shall perform a one-time deep cleaning service of the exhaust hood, associated ductwork, and exhaust fan at the start of the contract. iv. LIN 0004: The Contractor shall also install one (1) access panel/door in the ductwork to facilitate easy access for inspection and cleaning purposes. v. Items iii. and iv. above have been added to sections 3.4 and 3.5 of the revised Performance Work Statement (attached), as well as the revised Schedule of Prices (also attached). vi. The frequency for the quarterly cleanings during the base period has been reduced from 4 to 3, due to the deep cleaning. vii. The quote submission deadline has been changed to 3:00 PM Atlantic Standard Time (AST) 01/27/2026. Question: At what times will these services be provided? Answer: As per PWS section 4.5: All cleaning services for this contract shall be conducted after POPC normal hours of operation, which are 7:00 AM 4:00 PM, Monday through Friday, and shall be coordinated though the Facility POC at least five (5) calendar days prior to the service date. Question: Where are grease filters be cleaned? Answer: These shall be cleaned at the facility exterior, behind the loading dock. Question: Does the exhaust hood ductwork have an access door? Answer: The exhaust hood ductwork does not currently have an access door. The installation of an access door will now be part of this procurement, as added in LIN 0004, seen on the revised Schedule of Prices. Question: Can the current roof drains be used when cleaning exhaust fan? Answer: Yes, as long as large debris is removed, to avoid from clogging the roof drainage system. Question: How many filters does the exhaust hood have? Answer: Eight (8). Question: Can you confirm the ductwork linear footage (LF)? Answer: The LF of the exhaust hood s ductwork consists of approximately 18 LF, not 75 LF as previously stated. These LF consist of a vertical shaft of 8 2 , followed by a horizontal shaft of 7 5 , forming an L shape (see picture below). The diameter of the ductwork is 24 x 24 .

The Veterans Healthcare Administration (VHA), Network Contracting Office (NCO) 8 has awarded a Firm Fixed Price (FFP) contract for POPC Exhaust Hood and Ductwork Cleaning in Puerto Rico, under Solicitation 36C24826Q0190. Purchase Order 36C24826P0417 has been awarded to Vastglobe Logistics LLC. The contract award was issued for Line Item Numbers (LINs) 0001-0004 for the base period (March 1, 2026 through February 28, 2027) in the amount of $25,863.77. Aggregate contract amount (inclusive of Base Period and All Option Periods) is $50,199.41.