8945--VA Long Beach Sandwiches 36C26226Q0511

This is a combined synopsis/solicitation set aside for total small business for commercial supplies prepared in accordance with the format in Subpart 12.6, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotes under solicitation number: 36C26226Q0511 The Department of Veterans Affairs Network Contracting Office (NCO) 22 intends to establish a firm fixed-price single award indefinite delivery indefinite quantity (IDIQ) contract for VA Long Beach Healthcare System s requirement of freshly made ready-to-eat sandwiches. Requested ready-to-eat sandwiches are stated below. The quantities cited below are estimated quantities for 1-year; quantities are not a contractual statement of precise quantities that the Government will order. The quantities given are estimated only, and no guarantee of their accuracy is either given or implied. The Government will only pay for quantities that are actually ordered and for which the services are fulfilled. CLIN Description Salient Characteristics Estimated Quantity UOM 0001 BB Roast Beef W/ Pepperoncini on French Sub Sandwiches with roast beef on a French roll, must include pepperoncini, total portion size (roast beef and pepperoncini) must be 3oz or more 1,400 EA 0002 GF Grilled Chicken Caesar Wrap 3 oz or more Grilled chicken wrap in white or wheat tortilla 1,400 EA 0003 GF Zesty Turkey Wrap 3 oz or more Turkey meat in a wrap in white or wheat tortilla 1,400 EA 0004 BB Pesto Chicken Pita 3 oz or more Chicken sandwich in pita bread with pesto sauce 1,400 EA 0005 GF Superpower Wedge Vegetarian sandwich on wheat bread 1,400 EA 0006 BB Tri Egg Salad on Wheat 3 oz or more Egg salad sandwich on wheat bread 23,300 EA 0007 GF Classic Turkey Wedge 3 oz or more Turkey sandwich, cut on vertical on white or wheat bread 36,000 EA 0008 BB Tri Tuna Salad on Wheat 3 oz or more Tuna salad sandwich on wheat bread 7,200 EA 0009 BB Tri Chicken Salad on Wheat 3 oz or more Chicken salad sandwich on wheat bread 7,200 EA 0010 GF PHA Roast Beef, Lettuce, & Tomato on Whole Wheat Triangle 3 oz or more Roast beef sandwich with lettuce and tomato 2,420 EA 0011 BB Tri Chicken Salad on White 3 oz or more Chicken salad sandwich on white bread 2,420 EA 0012 BB Peanut Butter/Strawberry on Wheat Peanut butter and strawberry jelly on wheat bread 7,200 EA The solicitation will be in accordance with FAR part 12, subpart 16.5, and part19, Acquisition of Commercial Items, Simplified Acquisition Procedures, Small Business Programs, and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is 311991, Size Standard 700 Employees. The Contractor shall adhere to all federal and state laws and regulations in effect during the term of this contract. The Government intends to award a firm-fixed-price contract. The Contract begins on the date of award. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. In advancement of Section 2 of Executive Order 14208, the removal of requirements related to Executive Order 14057 eliminates all non-statutory sustainability requirements or preferences in purchases of food service wares, including paper straws. In addition to removing requirements related to Executive Order 14057, the attachment also reflects recent updates to Code of Federal Regulation citations for the U.S. Department of Agriculture s BioPreferred Program, a statutory purchasing preference program. Key solicitation milestones are: Submit any questions regarding this procurement via email to Hestia.Sim@va.gov no later than 10am Pacific Local Time Friday, March 20, 2026. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at http://SAM.gov. Due to time constraints, responses to the solicitation shall be due on Wednesday, March 25, 2026 at 10:00 Pacific Time. Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Correspondence or questions may be directed to Hestia Sim, Contracting Specialist at Hestia.Sim@va.gov with " 36C26226Q0511, VA Long Beach Sandwiches in the subject line within 48 hours of release of this notice. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered in www.sam.gov to do business with the Government. Ensure your registration is correct, current and has not expired.

Amendment 0001 to Solicitation/RFQ is issued to: Provide responses to contractors following questions: What is the expected delivery frequency (daily, multiple times per week, etc.)? Multiple times per week, 5 days a week (Monday, Tuesday, Wednesday, Thursday, and Friday). Are there specific packaging, labeling, or shelf-life requirements beyond standard ready-to-eat food safety guidelines? The minimum requirement is that the sandwiches must have best buy date. Please note, the statement of work requires "Unopened food items must be guaranteed to remain in a fresh condition for at least five (5) days after delivery. All ready-to-eat food items are to be labeled with a five (5) day expiration date." Is there an incumbent vendor currently performing this requirement? Interested contractors may find previous award details on SAM.gov. All other terms and conditions remain unchanged and in full force and effect.

Amendment 0002 to Solicitation/RFQ 36C26226Q0511 is issued to: Incorporate FAR clause 52.219-14 Limitation on Subcontracting: 52.219-14 Limitations on Subcontracting. As prescribed in 19.507(e), insert the following clause: Limitations on Subcontracting (Oct 2022) (a) This clause does not apply to the unrestricted portion of a partial set-aside. (b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that (1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and (2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract. (c) Applicability. This clause applies only to (1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3); (2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3); (3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15; (4) Orders expected to exceed the simplified acquisition threshold and that are (i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or (ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii); (5) Orders, regardless of dollar value, that are (i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or (ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and (6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference. (d) Independent contractors. An independent contractor shall be considered a subcontractor. (e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for (1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract; (2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract; (3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or (4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded. (f) The Contractor shall comply with the limitations on subcontracting as follows: (1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause By the end of the base term of the contract and then by the end of each subsequent option period; or By the end of the performance period for each order issued under the contract. (2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order. (g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants. (1) In a joint venture comprised of a small business protg and its mentor approved by the Small Business Administration, the small business protg shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protg in the joint venture must be more than administrative functions. (2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions. (End of clause) To update the Statement of Work: B.2 STATEMENT OF WORK SCOPE OF WORK: The Department of Veterans Affairs Tibor Rubin VA Long Beach Medical Center is looking to establish a Firm Fixed-Price Contract for fresh sandwiches required for Veterans meals. Orders shall be placed as needed basis, in accordance with delivery schedules listed in the Statement of Work (SOW) by the Program office manager. Orders shall be placed by telephone, in writing, via fax, e-mail or given to Contractor personnel as mutually agreed upon between the facility program office manager and Contractor. PERIOD OF PEROFMRANCE: 4/15/2026 4/14/2027 PLACE OF PERFORMANCE: Tibor Rubin VA Long Beach Medical Center (VALB) Nutrition and Food Service Main Kitchen Loading Dock, Bldg. 126 5901 E. 7th St. Long Beach, CA 90822 DESCRIPTION OF SERVICES/SUPPLIES ORDERS: The contractor shall purchase and provide all food supplies (listed in the schedule) materials, and deliveries to the VALB. DELIVERABLES: CLIN Description Salient Characteristics Estimated Quantity UOM 0001 BB Roast Beef W/ Pepperoncini on French Sub A roast beef sandwich on a French roll that includes pepperoncini, with the total portion size (roast beef plus pepperoncini) containing at least 3 oz. 1,400 EA 0002 GF Grilled Chicken Caesar Wrap A grilled chicken wrap (white or wheat tortilla) containing at least 3 oz of chicken and meeting or exceeding the following nutritional values: Calories: 500 kcal Total Fat: 33 g Total Carbohydrates: 44 g Protein: 24 g 1,400 EA 0003 GF Zesty Turkey Wrap A turkey wrap (white or wheat tortilla) containing at least 3 oz of turkey meat and meeting or exceeding the following nutritional values: Calories: 510 kcal Total Fat: 22 g Total Carbohydrates: 53 g Protein: 24 g 1,400 EA 0004 BB Pesto Chicken Pita A chicken sandwich in pita bread with pesto sauce containing at least 3 oz of chicken and meeting or exceeding the following nutritional values: Calories: 310 kcal Total Fat: 12 g Total Carbohydrates: 27 g Protein: 23 g 1,400 EA 0005 GF Superpower Wedge A vegetarian sandwich on wheat bread meeting or exceeding the following nutritional values: Calories: 400 kcal Total Fat: 15 g Total Carbohydrates: 47 g Protein: 11 g 1,400 EA 0006 BB Tri Egg Salad on Wheat An egg salad sandwich on wheat bread, cut into triangles (diagonal cut), containing at least 3 oz of egg salad and meeting or exceeding the following nutritional values: Calories: 360 kcal Total Fat: 21 g Total Carbohydrates: 30 g Protein: 13 g 23,300 EA 0007 GF Classic Turkey Wedge A turkey sandwich on white or wheat bread, cut vertically, containing at least 3 oz of turkey. 36,400 EA 0008 BB Tri Tuna Salad on Wheat A tuna salad sandwich on wheat bread, cut into triangles (diagonal cut), containing at least 3 oz of tuna salad. 7,200 EA 0009 BB Tri Chicken Salad on Wheat A chicken salad sandwich on wheat bread, cut into triangles (diagonal cut), containing at least 3 oz of chicken salad and meeting or exceeding the following nutritional values: Calories: 350 kcal Total Fat: 19 g Total Carbohydrates: 31 g Protein: 12 g 7,200 EA 0010 GF PHA Roast Beef, Lettuce, & Tomato on Whole Wheat Triangle A roast beef sandwich with lettuce and tomato on whole wheat bread, cut into triangles (diagonal cut), containing at least 3 oz of roast beef and meeting or exceeding the following nutritional values: Calories: 240 kcal Total Fat: 3.5 g Total Carbohydrates: 39 g Protein: 14 g 2,420 EA 0011 BB Tri Chicken Salad on White A chicken salad sandwich on white bread, cut into triangles (diagonal cut), containing at least 3 oz of chicken salad and meeting or exceeding the following nutritional values: Calories: 350 kcal Total Fat: 18 g Total Carbohydrates: 33 g Protein: 12 g 2,420 EA 0012 BB Peanut Butter/Strawberry on Wheat A peanut butter and strawberry jelly sandwich on wheat bread meeting or exceeding the following nutritional values: Calories: 390 kcal Total Fat: 20 g Total Carbohydrates: 46 g Protein: 11 g 7,200 EA The quantities cited above chart are estimated quantities for 1-year; quantities are not a contractual statement of precise quantities that the Government will order. The quantities given are estimated only, and no guarantee of their accuracy is either given or implied. The Government will only pay for quantities that are actually ordered and for which the services are fulfilled. Pricing shall be a firm fixed-price. Ordering Limitation Minimum ordering threshold per delivery order $100,000.00 Maximum ordering threshold per delivery order $350,000.00 SPECIFICATIONS: The Contractor shall provide the following, but not limited to: All ready-to-eat food shall be packed in food grade containers/package, in a temperature-controlled atmosphere, refrigerated and placed in a sealed container. No preservatives shall be added. Ready to eat food shall comply with the following product definitions: Triangle Sandwich: 2 slices of bread, filling as indicated, no condiments, cut crosswise and packed in sealed food grade containers. Premium Sandwich is a sandwich other than a triangle sandwich. It may be on special types of bread (such as rolls or ciabatta), a wrap, or a pita. Packed in sealed food grade containers/package For premium sandwiches, there must be available at least 4 varieties of beef and/or pork, and 2 varieties of chicken (without beef or pork), 2 varieties of turkey (without beef or pork), and 2 varieties of vegetarian (at least 1 must be vegan). Soft triangle sandwiches will not contain raw vegetables larger than inch in size, including lettuce, tomato, celery, or onion. Other triangle sandwiches may contain lettuce and tomato. Triangle sandwiches there must at least 2 soft varieties available on white bread. Unopened food items must be guaranteed to remain in a fresh condition for at least five (5) days after delivery. All ready-to-eat food items are to be date labeled with a five (5) day expiration date. Sandwiches bread must not be wet or soggy for at least 5 days after delivery. Sandwiches must be delivered fully assembled. Produce in the sandwich must be in fresh, crisp condition for at least 5 days after delivery. All products shall be prepared and packaged under modern sanitary conditions in accordance with commercial practices, applicable U.S. Department of Agriculture (USDA), Food and Drug Administration (FDA), state, and local regulations, and shall be adequately packed to prevent damage during shipping and handling and storage. Contents of a specific sandwich variety should remain constant throughout the contract period. It is not acceptable to change the type of meat, vegetables, or other sandwich fillings in a specific sandwich variety without approval from the purchasing party. Packaging shall protect against contamination and physical damage during loading, transport, and offloading, using moisture resistant. Insulated containers and secondary corrugated cartons are required to maintain 35 45 degrees Fahrenheit. Any sandwiches that fail to meet the specified requirements under this section shall be credited to VALB. In the event of repeated quality issues, the contractor shall investigate the matter and provide a written response to the VA within two (2) business days of notification. The response shall include a FboNotice cause analysis, corrective actions taken, and measures implemented to prevent recurrence. Failure to comply with this requirement may result in termination for cause in accordance with the terms of the contract. Product recall notification: The Contractor shall maintain a documented process for monitoring manufacturer and regulatory food recall notices that may affect products delivered under this contract. If any product delivered or intended for delivery under this contract is subject to a recall or safety advisory at any level (Class I, II, or III), the Contractor shall notify the Contracting Officer and VA Medical Center in writing (email is acceptable) and by telephone within 24 hours of learning of the recall. The notification shall, at a minimum, identify: Affected product name, lot and/or batch numbers, pack/size, delivery dates, quantity delivered to the facility, recall classification (if known), and the recommended disposition of affected product. Upon notification, the Contractor shall immediately cease shipment of affected product and coordinate with the Contracting Officer and program office manager for removal, credit, and/or replacement of recalled product at no additional cost to the Government. Full ingredient disclosure / allergy safety- Ingredient Disclosure and Allergen Management The Contractor shall provide full ingredient statements for all ready to eat products furnished under this contract. Ingredient information shall be available in English and provided to the facility in written or electronic form at contract start and updated whenever formulations change. Ingredient statements shall clearly identify the presence of major food allergens as defined by applicable federal law (e.g., milk, eggs, fish, crustacean shellfish, tree nuts, peanuts, wheat, soybeans, sesame) and any other allergens specifically requested by the Government. No substitution or formulation change that affects ingredients or allergen content may be made without prior written notification to, and acknowledgment by, the program office manager. Upon request, the Contractor shall provide supporting product documentation such as Nutrition Facts, allergen statements, and may contain or produced in a facility with disclosures to support food safety and patient/resident allergy management. REGULATORY STANDARDS The contractor is responsible for maintaining all health codes and standards of sanitation and safety in the storage, handling, preparation, transportation, and delivery of food as enacted by the United States Food and Drug Administration and state and/or local regulations. The contractor at his/her own expense shall maintain all federal, state, and local licenses and permits required for the operation of food services and products provided herein. The contractor shall provide its staff with on-going training in food handling and preparation, sanitation and safety procedures and food serving procedures. The Contractor shall remove all food servers/handlers found or suspected to be suffering from a communicable disease, disorder, or respiratory problem from the performance under this contract. The Contractor shall ensure that all contract staff assigned to this contract are tested annually for Tuberculosis. Results of all tests shall be provided to the Contracting Officer upon contract award. Any and all replacement staff shall be tested for Tuberculosis and results shall be sent out the contracting officer within ten days of employment. FOOD PREPARATION CENTER (FPC) AND EQUIPMENT: The Contractor food preparation center (FPC) shall conform to the guidelines established by applicable state local requirements. The sanitary inspection rates of the kitchen facility must be 90 percent or above. The FPC shall have waterproof painted walls, flooring shall be smooth and of durable construction of non-absorbent material, shall have clean equipment; and a separate preparation are for clinical diets. In addition, the FPC shall be free from pests and vermin with adequate space for storage and stock rotation of refrigerated and dry goods. The FPC shall also contain hot and cold running water, separate handwashing sinks, security protocols and other nationally recognized manuals on diets and Emergency Food Services Plans. Food Service equipment purchased shall meet the American National Standards Institute (ANSI) standards for sanitation and safety and be certified or listed by a nationally recognized testing agency. FOOD STORAGE REQUIREMENTS: The Contractor shall store perishable food items at proper temperatures to prevent spoilage and other bacterial action. Perishables must be stored at or below 40 degrees Fahrenheit and frozen foods must be maintained at or below 0 degrees Fahrenheit. Shelf stable foods must be stored between 50 degrees Fahrenheit and 70 degrees Fahrenheit. Food not subject to further washing or cooking before serving shall be stored in a way that protects against bacterial cross-contamination from foods requiring washing or cooking. Condiments shall be protected from contamination by being stored in containers that are designed to provide adequate protection. Common condiments typically associated with sandwiches or wraps, such as ketchup, mustard, and mayonnaise, are not required for this requirement. However, if a wrap or sandwich includes special or unique condiments that are integral to the item as prepared by the contractor, those condiments may be included and shipped with the order. ORDERS: The Program Office Manager or his/her designee shall place orders on an as needed basis from the schedule of supplies. Orders shall be placed by telephone, in writing, faxed, or give to Contractor personnel as mutually agreed between the Program Office Manager and the Contractor. The contractor shall not substitute an item and will not increase or decrease quantities ordered without prior approval from the Program Office Manager. DELIVERY REQUIREMENTS Deliveries shall be made to the Warehouse/Kitchen Receiving area unless otherwise directed by the program office manager. Deliveries shall be made of specified items in specified quantities indicated in the daily schedule provided by the program office manager monthly. Contractor shall receive a minimum of one working day advance notice of changes needed for specified items. Deliveries shall be made six (6) days per week, Monday through Saturday, including all federal holidays, between the hours of 5:30 a.m. and 6:30 a.m. Pacific Time, unless otherwise agreed in writing by the program office manager. The requirement for delivery on federal holidays does not change the provision that any overtime and/or holiday premium pay owed to Contractor employees remains the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. Deliveries shall be made in a temperature controlled refrigerated vehicle capable of maintaining temperatures between 35 degrees 45 degrees Fahrenheit. Off-loading of product shall occur in the presence of VA authorized receiving personnel only. If a regularly scheduled delivery time falls on a day when VA receiving operations are curtailed, the Contractor and program office manager may mutually agree in writing to an adjusted delivery time on the same calendar day. PRODUCT AVAILABILITY: In the event that the products under this contract become unavailable or available on a limited basis, either temporarily or permanently, the contractor must notify the Contracting Officer and Program Office Manager at least 5 business days in advance. The Contractor shall send a substitute using the below sandwich chart type for substitutions when a sandwich type is not available when ordered upon the Program Office Manager s approval. Temporary means no more than four (4) consecutive deliveries and no more than twelve (12) total deliveries per contract period for each sandwich type. The Contractor shall notify the Contracting Officer and Program Office Manager prior to the fourth (4) consecutive delivery when a sandwich type will remain unavailable. Furthermore, failure to perform any of the services set forth in this contract shall be considered grounds for invoking provisions of default under Clause 52.212-4(m) Termination for Cause . TABLE 1. PREMIUM SANDWICH ORDERED ACCEPTABLE TEMPORARY SUBSTITUTE (IN ORDER OF PREFERENCE) PREMIUM, ROAST BEEF PREMIUM, ROAST BEEF PREMIUM, HAM PREMIUM, TURKEY & HAM TRIANGLE, ROAST BEEF PREMIUM, HAM PREMIUM, HAM PREMIUM, TURKEY & HAM PREMIUM, ROAST BEEF TRIANGLE, HAM & CHEESE PREMIUM, TURKEY & HAM PREMIUM, HAM PREMIUM, TURKEY PREMIUM, CHICKEN TRIANGLE, HAM & CHEESE PREMIUM, CHICKEN PREMIUM, CHICKEN PREMIUM, TURKEY TRIANGLE, CHICKEN SALAD PREMIUM, TURKEY PREMIUM, TURKEY PREMIUM, CHICKEN TRIANGLE, TURKEY PREMIUM, VEGETARIAN PREMIUM, VEGAN TRIANGLE, EGG SALAD PREMIUM, VEGAN (1)TRIANGLE, PEANUT BUTTER & JELLY TABLE 2. TRIANGLE SANDWICH ORDERED ACCEPTABLE TEMPORARY SUBSTITUTE (IN ORDER OF PREFERENCE) TRIANGLE, ROAST BEEF ON WHEAT BREAD TRIANGLE, ROAST BEEF ON WHITE TRIANGLE, TURKEY ON WHEAT TRIANGLE, CHICKEN SALAD ON WHEAT BREAD TRIANGLE, CHICKEN SALAD ON WHITE TRIANGLE, TUNA SALAD ON WHEAT TRIANGLE, CHICKEN SALAD ON WHITE BREAD TRIANGLE, CHICKEN SALAD ON WHEAT TRIANGLE, TUNA SALAD ON WHEAT TRIANGLE, TUNA SALAD ON WHEAT BREAD TRIANGLE, TUNA SALAD ON WHITE TRIANGLE, CHICKEN SALAD ON WHEAT TRIANGLE, TURKEY ON WHEAT BREAD TRIANGLE, TURKEY ON WHITE TRIANGLE, CHICKEN SALAD ON WHEAT TRIANGLE, EGG SALAD ON WHEAT BREAD (1) TRIANGLE, EGG SALAD ON WHITE (2) TRIANGLE, PEANUT BUTTER & JELLY ON WHEAT TRIANGLE, EGG SALAD ON WHITE BREAD (1) TRIANGLE, EGG SALAD ON WHEAT (2) TRIANGLE, PEANUT BUTTER & JELLY ON WHEAT TRIANGLE, HAM & CHEESE ON WHEAT BREAD TRIANGLE, HAM & CHEESE ON WHITE TRIANGLE, ROAST BEEF ON WHEAT TRIANGLE, PEANUT BUTTER & JELLY ON WHEAT BREAD TRIANGLE, PEANUT BUTTER & JELLY ON WHITE INSPECTIONS: DELIVERED GOODS: The Government reserves the right to inspect delivered goods for compliance of specifications, including, but not limited to, correct product(s) and quantities, proper packaging, damaged goods, etc. Any items determined unacceptable shall be refused for full credit/replacement, at the discretion of the Government. Replacement of rejected products shall be delivered on the same day no later than 1:00 p.m., unless otherwise specified by the program office manager. DELIVERY VEHICLES: The Government further reserves the right to enter and inspect any vehicle used to deliver goods for, but not limited to, compliance of sanitation conditions, proper refrigeration, etc. Such inspection shall be made on a random basis. CONTRACTOR FACILITIES: The Government may, prior to contract award or at any time during the term of the contract, inspect the contractor s plant, personnel, equipment, and processes to determine compliance with State/Federal sanitation regulatory requirements. For any product refused at delivery or found non conforming (e.g., temperature abuse, damaged packaging, incorrect items or quantities), the Contractor shall provide someday replacement delivery no later than 1:00 p.m. Pacific Time, or another time agreed upon by the program office manager, at no additional cost to the Government. The Government has a right to place same day rush orders for additional quantities on an as needed basis, subject to product availability; the Contractor shall make reasonable efforts to fulfill same day orders and shall document any constraints (e.g., production cut off times, transportation limits) in writing to the program office upon contract award. RADIUS REQUIREMENT: The Contractor s distribution facilities must be located within a 50-mile radius of the Tibor Rubin VA Medical Center in Long Beach to ensure freshness and quality of the sandwiches upon delivery. EMERGENCY/CONTINGENCY PLAN: The Contractor shall submit an emergency plan for the provision of food services to the Contracting Officer with 15 working days of contract award. This emergency plan shall include details on how the Contractor will continue to perform this contract under emergency circumstances such as inclement weather, lack of water, lack of electricity, lack of qualified personnel, insufficient quantity of food items, transportation problems, etc. or the closing of its facility by the Department of Health. CONTRACTOR DELIVERY PERSONNEL: All Contractor delivery personnel shall be required to wear a company uniform, which clearly displays the name of the company and the individual, and shall be of a neat, clean appearance. The Government reserves the right to accept or reject Contractor s staff for the rendering of services. Complaints concerning Contract Personnel s performance or conduct shall be dealt with the Contactor and program office manager with the final decision being made by the Contracting officer. PERSONNEL POLICY: The Contractor shall be responsible for protecting their personnel by providing employee services under this contract. To carry out this responsibility, the Contractor shall provide the following for their personnel: The contractor agrees to procure and maintain Workers Compensation and Employee s Public Liability Insurance in accordance with the laws of the governing state. Public Liability Insurance: The contractor shall comply with all applicable Federal and State laws regarding liability for the injury or death of an employee in performing the work ;under this contract and shall hold the Government harmless against any or all loss, cost, damage, claim expense or liability for accident or injury to persons or property occurring in the performance of this contract. Before commencing work under this contract, the Contractor shall furnish an insurance certificate indicating coverage has been obtained. The Contracting Officer may waive the requirement if he determines that insurance certifications now on file are acceptable, however, new certifications shall be furnished prior to the expiration date. The Contractor shall follow all existing local, state, federal and/or union laws/regulations relevant to fringe benefits and premium pay for their employees. Such personnel shall not be considered VA employees for any purpose. The Contracting officer or his/her designee shall notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. After receipt of such notice, the Contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served in the Contractor or his representative at the site of work, shall be deemed sufficient of the purposes aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue a Stop-Work Order for all or any part of the work and hold the Contractor in default as provided elsewhere in this contract. CHANGES: Only those services specified herein are authorized. Before performing any service of a noncontract nature, the Contractor shall advise the Contracting Officer of the reasons for the additional work. Changes to the resulting contract are not authorized, unless in writing by the Contracting Officer and are in accordance with FAR Clause 52.212-4(c) Changes. BADGES AND PARKING: Contractor personnel are required to wear identification (I.D.) badges issued by the VA Security Office during the entire time they are on the VA Healthcare System grounds. It is the responsibility of the Contractor s personnel to park in the appropriate designated parking areas. Parking information is available for the VA Healthcare System Security Office. The VA Healthcare System shall not validate or reimburse for parking violations under any circumstance. OVERTIME AND HOLIDAYS: Any overtime and/or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. FEDERAL HOLIDAYS: Listed below are the ten national holidays New Year s Day January 1 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Las Monday in May Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 When one of the holidays falls on Sunday, the following Monday shall be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a national holiday by U.S. Government Agencies. Also included would be any day specifically declared by the President of the United States of America as a National holiday SAMPLING: The Government may request product samples at the Government s expense to verify that the contractor possesses the capability to meet all terms, conditions, and technical requirements described in this SOW. If samples are requested: The contractor shall provide the requested samples prepared, assembled, and packaged by the contractor in the same manner proposed for the contract performance. Samples will be evaluated for compliance with the specifications in the SOW, including quality, assembly, portion consistency, packaging integrity, and labeling accuracy. It is the contractor s responsibility to demonstrate through samples that they can meet all stated requirements. The Government will pay unit cost of the samples based on the contractor s proposed unit price. Any additional costs not requested by the Government are the contractor s responsibility. If the Government determines, based on the sample provided, that the contractor is incapable of meeting the requirement, its quote will not be considered for award. Extend the quote due date to April 1, 2026, at 10am Pacific Local Time. Contractors MUST acknowledge amendments and resubmit their quote, as any previously submitted quote will NOT be considered for evaluation due to changes. All other terms and conditions remain unchanged and in full force and effect.

This IDIQ contract itself does not obligate any funding. Funding will be obligated through separate delivery orders. The total estimated value of this IDIQ is $259,964.00.