Z2DA--623-23-121 Reroof portions of various Bldgs (53.24.1E) Construction (VA-26-00004686) 36C25925R0097

THIS IS A PRESOLICIATION NOTICE A REQUEST FOR PROPOSAL WILL BE POSTED ON OR ABOUT August 15, 2025 (i.e., estimated). Re-Roof Portions of Various BLDGs (53, 24, 1-E) Pt 4; 623-23-121, at the Jack C. Montgomery VA Medical Center in Muskogee, OK 36C25925R0097 The Department of Veteran Affairs has a requirement for a Contractor provide all required labor, material, equipment, and site investigations to perform partial reroofing construction on buildings 24, a portion of Building 1-E Wing that connects to Building 24 and Building 1-C Wing, two lower roofs on Building 53 and Building 24 stairwell. This degradation has led to unwanted water leaking into the facility. The Contractor shall provide acceptable electronic services for submittal and document exchange for both design and construction, i.e. Submittal Exchange . Work includes construction period services, site visits, and acceptance inspections by a qualified inspector. Construction includes the following items: Firms shall be properly licensed and bonded to perform general contracting work in the State of Oklahoma or have equivalent licensing and be approved for such work by the Veteran s Administration. This project will require the removal and replacement of existing roof systems which shall include: re-roof with new TPO roof system; replace all perimeter and penetration flashings; remove all unnecessary penetrations; replace all roof drain hardware, rings, gutters, and downspouts; lightening protection system on building 53, 24, and 1E shall have the aggregate, roofing membrane, and insulation removed down to the roofing deck. New insulation of R-33, high-density coverboard, and TPO membrane will be installed in all locations. The concrete roof decks will receive a vapor barrier bellow the insulation, and the metal decks will have a substrate board to cover the fluted deck. Building 24 and 1E shall have multiple opening in the concrete roof patched. Multiple vent fans and exhaust fans shall be replaced. The contractor shall store all material offsite and only bring in up to 3 days worth of material on site. A crane shall NOT be allowed on bldgs. 24, 1E, and 53 due to being 24-hour operations and not being able to shut down. Approximate areas: BLDG 24 - 3340 ft2 BLDG 24 Corridor - 1350 ft2 BLDG 52 Outdoor Pavilion - 1750 ft2 BLDG 53 Above ER - 1400 ft2 Building 54 has been pulled out of the construction and is not part of the project. It is to be documented in the construction documents that the prime construction contractor shall provide engineering and technical support, all manuals, wiring diagrams, and tools necessary for adjusting, maintaining, repairing, and testing of equipment for use by VA engineering staff or VA s designated Maintenance Provider. The above requirements for design will also apply to construction and shall be in accordance with ADA, OSHA, and NFPA requirements. It is to be documented in the construction documents that the prime construction contractor shall provide engineering and technical support, all manuals, wiring diagrams, and tools necessary for adjusting, maintaining, repairing, and testing of equipment for use by VA Engineering staff or VA s designated Maintenance Provider. Construction Prime Contractor shall provide one year of maintenance and inspection service following beneficial use as specified and required within the specifications of this project. The space conditions and the execution of this project shall proceed with minor interference to the operation of the medical center and shall comply with all requirements for infection control, utility interruptions, fire protection, and all other safety requirements of the contract. The NAICS code for this procurement is 238160 with a small business size standard of $19M. The magnitude of this project is between $1,000,000.00 and $2,000,000.00. This project will be 100% set-aside for Service-Disabled Veteran-Owned Small Businesses, as stated below. The POC for this project will be Angela Waalkes and she can be contacted by email at angela.waalkes@va.gov Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs CVE at the time of offer submission. Failure to be both VERIFIED by CVE and VISIBLE on SBA s VetBiz at the time of offer submission and contract award, will result in the offeror s proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

Jack C. Montgomery VA Medical Center (VAMC) Muskogee, OK Statement of Work (SOW) Re-Roof Portions of Various BLDGs (24, 1E) Project Number: 623-23-121 Project Title: Re-Roof Portions of Various BLDGs (24, 1E) Pt 4 Introduction/Background Currently there are several degradations in the building s roofs located at the Jack C. Montgomery VAMC. This degradation has led to unwanted water leaking into the facility. These areas pose a health and safety threat for all occupants within the facility and is justification for remediation of the areas in question. The Contractor will provide restoration to the roofs in question in the affected areas following all applicable regulations and procedures. The Contractor will replace specific roofing areas affected as required while following hospital safety and Infection Control standards. Objective The Contractor shall provide all required labor, material, equipment, and site investigations to perform construction on buildings 24, a portion of Building 1-E Wing that connects to Building 24 and Building 1-C Wing, and Building 24 stairwell as called out in the design drawings and specifications. The Contractor shall be properly licensed and bonded to perform general contracting work in the State of Oklahoma or have equivalent licensing and be approved for such work by the Veteran s Administration. The Contractor shall provide acceptable electronic services for submittal and document exchange for both design and construction, i.e. Submittal Exchange . Work includes construction period services, site visits, and acceptance inspections by a qualified inspector. It is to be documented in the construction documents that the prime construction contractor shall provide engineering and technical support, all manuals, wiring diagrams, and tools necessary for adjusting, maintaining, repairing, and testing of equipment for use by VA engineering staff or VA s designated Maintenance Provider. The space conditions and the execution of this project shall proceed with minor interference to the operation of the medical center and shall comply with all requirements for infection control, utility interruptions, fire protection, and all other safety requirements of the contract. Project Management Construction includes the following items: This project will require the removal and replacement of existing roof systems which shall include: Re-roof with new TPO roof system. Replace all perimeter and penetration flashings. Remove all unnecessary penetrations. Replace all roof drain hardware, rings, gutters, and downspouts. The lightening protection system on building 24, and 1E shall have the aggregate, roofing membrane, and insulation removed down to the roofing deck. New insulation of R-33, high-density coverboard, and TPO membrane will be installed in all locations. The concrete roof decks will receive a vapor barrier bellow the insulation, and the metal decks will have a substrate board to cover the fluted deck. Building 24 and 1E shall have multiple openings in the concrete roof patched. Multiple vent fans and exhaust fans shall be replaced. Approximate areas. These must be verified by the Contractor. BLDG 24 - 3340 ft2 BLDG 24 Corridor - 1350 ft2 Building 52 Outdoor Pavilion has been removed from this project Building 53 Above ER has been removed from this project Building 54 has been removed from this project Contractor shall store all materials offsite and only bring in up to 3 days worth of material on site. A crane shall NOT be allowed on bldgs. 24, and 1E, due to there being 24-hour operations inside and not being able to shut down. Based on the above list of work items, the contractor must complete, maintain, and submit the following documentation and managerial requirements: Construction schedule including sequencing and durations Schedule will be provided to the Contracting Office (CO) and Contracting Officer s Representative (COR) fifteen (15) calendar days after the pre-construction meeting. The Government shall not exercise any supervision or control over the contractor s employees performing services under this contract. Such employees shall be accountable not to the Government, but solely to the contractor, who, in turn, is responsible to the Government. At all times during the performance of the contract, and until the work under this contract is completed and accepted, the contractor shall directly oversee the work or assign a competent representative who is satisfactory to the Contracting Officer and has authority to act for the contractor. This may include a working supervisor. Contractor s Employees. All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, the contractor to remove from the job site any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable. Code and Regulation Compliance The Contractor shall comply with public laws and statutes including all changes and amendments to federal, state, and local environmental statutes and regulations in effect the date of issuance of this contract, including applicable portions of the documents cited in the basic contract and below: ADA requirements Federal Occupational Safety and Health Act (OSHA) requirements NFPA 99-2015 Healthcare Facilities Codes NFPA 101 Life Safety Code ANSI/ASSE Z359 Architectural Barriers Act (2005) International Code Council (ICC): IBC International Building, 2015 Building Officials and Code Administrators International (BOCA), 1999 International Conference of Building Officials (ICBO): UBC 1997: Uniform Building Code 29 CFR 1910 Occupational Safety and Health Standards 29 CFR 1926 Safety and Health Regulations for Construction Underwriters Laboratories Submittals: Contractor shall submit the following prior to beginning the scope of work: Project schedule with sequencing, durations, phasing and cost loading within Site Specific Safety Plan (SSSP) SSSP to be submitted to CO, COR, and to the VA Safety staff, for review, 10 working days after issuance of NTP. SSSP to be reviewed and commented on by VA Safety staff and COR prior to start of construction activities Construction demolition/removal plan Inspection reports, manufacturer approval certificates, and warranties Penetration and/or hot work permits as necessary SOV Schedule of Values Site superintendent OSHA-30, and tradesmen/laborer OSHA-10 certificates. OSHA-e0 certified technician shall be onsite anytime work is being performed. Material submittals submitted to COR for approval Safety Safety must be the Contractor s highest priority. The Contractor must be in accordance with Federal, State, Local OSHA regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety Requirements specification. The Contractor must furnish and have in place. Personal Protective Equipment (PPE) including, but not limited to, safety signage, cones, and barricades, to protect the safety of VA patients, employees, visitors, volunteers, tenants and others. The Contractor must not be permitted to work without proper PPE and can be directed to leave job site. The Contractor must furnish required safety items and wear required PPE. Work must be conducted in a manner and at times which would present the least amount of disruption to the VA healthcare facility. The Contractor must not leave or unattended, out-of-service any utility, fire protection, or security system without written permission of the COR. If a utility, fire protection, or security system is not functioning at the end of a work period without written permission of the COR, then the Contractor must restore the system(s) to working order prior to leaving the jobsite or must furnish an around-the-clock watch until the system is functioning properly. If the Contractor fails to do so, the Contractor must reimburse the Government for any costs incurred by the VA to furnish around-the-clock watch and/or repair the system(s). Unloading and Parking: No materials or equipment are permitted through the front entry. Use loading dock entrance only for loading and unloading, do not leave vehicle(s) unattended. Contractor parking on VA property is limited to availability of designated Contractor parking. Contractor must have prior written approval of on-site Contractor parking from COR. Contractor parking shall be in lot 4 or at the Hatbox and ride the shuttle up. Hatbox parking can be located at: 504 S Hatbox Rd, Muskogee, OK 74401. No parking space shall be reserved for the contractor. Normal Operating Hours Property access and Normal work hours are 8:00 AM to 4:00 PM Central Time (CT), Monday through Friday excluding Federal Holidays. Contractor must obtain written permission from the Contracting Officer at least 4 working days prior to work on Saturdays, Sundays, or Federal holidays. Any change in the work schedule must be approved in writing by the Contracting Officer and Contracting Officer Representative (COR). The following Federal legal holidays are observed by this facility: New Year s Day January 1 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in November Veteran s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 Contractor Access and Activities The Contractor must comply with the VA security management program. The Contractor must not enter the work site without a VA issued identity Badge. The Contractor can be subject to inspection of personal effects when entering or leaving the project site and VA property. Badging: The Contractor superintendent must escort Contractor employees to Engineering (Building 18) to obtain badge(s). The Contractor must maintain a log of Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). An updated Badge log must be given to the COR weekly or as directed by COR. The Contractor s superintendent must return all badges on the day of departure of employees from contract to The Contractor s superintendent must return all remaining badges at contract closeout to COR. Lost Badges must be reported immediately to COR and documented on badge log. The contractor is responsible for a $100.00 fee for each lost or unreturned badge to VA. The C&A requirements do not apply; A Security Accreditation Package is not required. COR must be informed of the following situations: To schedule any work. After arriving at the site, but before any work starts. To provide an approximate timeframe for the work. As soon as it is known that the work will take longer than expected. At completion of work prior to leaving the facility. To report any incomplete aspects of the work or issues that could not be corrected during the visit. To furnish a written plan for corrective action for any work that cannot be completed within 24 hours. The plan must be furnished too and approved by the COR. Vehicles and Construction equipment: Contractors keys to unattended vehicles and equipment must be removed and vehicles locked. Elevators: Contractor must use COR designated elevators and must protect elevator cabs and controls during periods of use. Contractors must not exceed elevator weight limits. Designated elevator(s) and usage times are not to interfere with VA activities. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractors must not carry on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices must not be used in the buildings. Noise: Contractor must coordinate and schedule noise making activities with the COR. For any noise making work activities, the Contractor must furnish a written request to the COR for COR approval a minimum of seven (7) business days prior to noise making activities. The COR will schedule and provide written authorization to proceed three (3) business days in advance of the proposed activity. Disposal: The Contractor must submit a written request(s) for disposal of any government owned materials, equipment, or property in advance to the COR for COR written approval. The Contractor must remove and properly dispose construction debris, materials, equipment, and substances from VA property daily into the Contractor supplied containers. The Contractor supplied dumpsters shall be covered at all times. Construction debris created from the contract shall not be disposed of at the job site, in VA dumpsters, or on VA property. Disposal of construction debris, materials, equipment, and substances from the contract must be in accordance with the applicable Federal, State, Local and Environmental laws, rules or regulations. The Contractor must ensure and furnish appropriate documentation to the CO that all hazardous waste handlers, haulers, and disposal facilities are properly licensed. The Contractor must furnish shipping manifest and documentation of proper disposal of any construction debris, materials, equipment, and substances from the contract work prior to final payment. Contractor must return the work site to the condition in which it was found at the Contractor s expense. Photography: Contractor must not photograph any patients, personnel, visitors, and others on VA property. The contractor must be escorted by VA personnel to take jobsite related photos and be coordinated by COR. Miscellaneous Requirements Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the existing condition, at no additional expense to the Government. The Contractor must furnish adequate protection to VA property and personnel prior to work activities. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed, at no additional expense to the Government. No unauthorized work to be initiated without the prior written approval of the CO. The work required for the project must be in accordance with the best practices and in accordance with the intent of the SOW, drawings, and specifications. Utilities and work areas may not be immediately available, and the Contractor must be flexible in the inspections schedule at no additional cost to VA. All OEM recommended safety aspects of the equipment being serviced must be adhered to. Building 1E is surrounded by other buildings that are 24-hour operations and cannot be shut down for a crane usage. Progress Meetings Progress meetings shall be held (frequency determined by the COR), between the contractor and the Government to discuss work progress, problems and potential modifications. Warranty and Maintenance The Contractor shall provide one year of maintenance and inspection service following beneficial use as specified and required within the specifications of this project. The Contractor must furnish a minimum 1-year parts and labor warranty on materials, equipment, parts and components, furnished and any manufacturer s warranty greater than one (1) year. Warranty: The Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. In addition to any other warranties in this contract, the Contractor warrants, that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier. This warranty shall continue for a period of 1 year from the date of final acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of 1-year from the date the Government takes possession. The Contractor shall remedy at the Contractor s expense any failure to conform, or any defect. In addition, the Contractor shall remedy at the Contractor s expense any damage to Government-owned or controlled real or personal property, when that damage is the result of- The Contractor s failure to conform to contract requirements; or Any defect of equipment, material, workmanship, or design furnished. The Contractor shall restore any work damaged in fulfilling the terms and conditions of this clause. The Contractor s warranty with respect to work repaired or replaced will run for 1 year from the date of repair or replacement. The Contracting Officer shall notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage. If the Contractor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the Government shall have the right to replace, repair, or otherwise remedy the failure, defect, or damage at the Contractor s expense. With respect to all warranties, express or implied, from subcontractors, manufacturers, or suppliers for work performed and materials furnished under this contract, the Contractor shall- Obtain all warranties that would be given in normal commercial practice; Require all warranties to be executed, in writing, for the benefit of the Government, if directed by the Contracting Officer; and Enforce all warranties for the benefit of the Government, if directed by the Contracting Officer. In the event the Contractor s warranty under paragraph 2 in this section has expired, the Government may bring a suit at its expense to enforce a subcontractor s, manufacturer s, or supplier s warranty. Unless a defect is caused by the negligence of the Contractor or subcontractor or supplier at any tier, the Contractor shall not be liable for the repair of any defects of material or design furnished by the Government nor for the repair of any damage that results from any defect in Government-furnished material or design. This warranty shall not limit the Government s rights under the Inspection and Acceptance clause of this contract with respect to latent defects, gross mistakes, or fraud. Period of Performance A specific period of performance shall be of 180 days under this contract commencing upon notice to proceed from the C.O.

DEPARTMENT OF VETERANS AFFAIRS VHA Network Contracting Office 19 Oklahoma City VA Health Care System Greenwood Village, CO 80111 CONTRACTOR Q&As Construction Contract Reroof Various Bldgs Question No. 1: Firms shall be properly licensed and bonded to perform general contracting work in the State of Oklahoma or have equivalent licensing and be approved for such work by the Veteran s Administration. The Contractor shall be properly licensed and bonded to perform general contracting work in the State of Oklahoma or have equivalent licensing and be approved for such work by the Veteran s Administration. Is this a special requirement for the state of Oklahoma? Because it is a federal project, would we be permitted to proceed without the license? If it is required, is it acceptable for a subcontract teaming partner to hold the GC License? Would a roofing contractor who is properly licensed and bonded in the State of California be considered qualified for this project, or would they be required to hold a license in the State of Oklahoma? Would a general contractor who is properly licensed and bonded in the State of Arizona be considered qualified for this project, or would they also be required to hold a license in the State of Oklahoma? Answer No. 1: No, No. A team agreement would be needed. Other states are acceptable. Other states are acceptable. Question No. 2: Please clarify certification requirements (CVE vs SBA). Answer No. 2: This is a competitive requirement, set aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB). See VAAR 852.219-73, VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Business for information in regard to requirements in order to be considered. Offerors must be both VISIBLE and VERIFIED by the Small Business Administration (SBA) prior to proposal receipt through contract completion. Question No. 3: I m preparing our proposal for Solicitation 36C25925R0097. SF 1442 states proposals are due October 22, 2025, at 10:00 AM CT, while Section I.5B states October 2, 2025 at 10:00 AM MT. Could you please confirm the official due date/time and time zone? Answer No. 3: Official proposal due date is October 22nd at 10:00 AM CT however solicitation amendment 0001 extends the proposal due date to October 30, 2025, at 10:00 AM CT. Solicitation amendment 0002 extends the proposal due date to November 4, 2025 at 10:00 AM CT. Question No. 4: Can the project superintendent be the QC Manager and SSHO on this project? Answer No. 4: Yes, as long as this person has the proper certifications. Question No. 5: What are the work hours for this project? Answer No. 5: The hospital is open from 0700-1630 M-F. Anything outside these times will have to be set up with the COR. Question No. 6: How is the VA expecting material to be delivered if we can set up a crane? Answer No. 6: OSHA standards, specifically 29 CFR 1926 Subpart CC, require that crane loads should not be hoisted over occupied buildings, but if unavoidable, the path over the building must be cleared, or alternative protective measures like a 300 psf rated overhead protection must be in place. It is up to the contractor to come up with ideas to get the material to the roof. There are large JLG telehandler types of equipment that could reach for bldg. 24. Question No. 7: Can the VA provide an asbestos report for the roof? Please provide an asbestos survey for this project. Answer No. 7: See Design Narrative Environmental attachment to solicitation amendment P0001 Question No. 8: Can the VA confirm that the drawings show more than what is called out in the SOW and we are to follow the SOW and use drawings as reference to what is required in the SOW? Answer No. 8: The SOW is a summary of the drawings and specs. No work on 52 or 53 due to outside forces, and 52 has already been complete. Question No. 9: The Project Documents indicate elements that have been removed from the scope of work. Is there any railing work? What is the intent of the ICRA drawings on page GI002? Answer No. 9: Yes, but not limited to AE501-image 9 ICRA may be needed when closing up the holes in roof for 1E and running the overflows drains. Question No. 10: Given that crane usage is not permitted, would a 360-degree, 110-foot reach telehandler be an acceptable alternative for the roof, which is approximately 60 feet high? Answer No. 10: Yes, as long as you are not exceeding the weight limit of the telehandler and have a license to operate it. Question No. 11: Where is the allowed laydown area? Answer No. 11: As per the Statement of Work: Contractor shall store all materials offsite and only bring in up to 3 days worth of material on site to be placed on the roof being worked on. Question No. 12: Dumpsters Where is the location for the dumpster allowed? Is there any requirement for a trash chute? Are we permitted to leave enclosed dumpsters next to the building in the work area? Answer No. 12: A covered dumpster will be allowed on location. See VA 14 91 82 attachment to solicitation amendment P0001 This will depend on final area of work but mostly, yes. Question No. 13: What is the intent for moving materials? By hand through the hospital? Answer No. 13: It is up to the contractor to come up with ideas to get the material to the roof. There were large JLG that had the reach for bldg. 24. Question No. 14: Do all the existing roof drains operate effectively? Our concern would be liability for any existing issues. Answer No. 14: Yes, the roof drains operate effectively. Question No. 15: Does the scope intend for all roof drain piping to be replaced on existing drains (i.e. P-600)? Answer No. 15: The primary drain will be replaced; all roof drain hardware, rings, gutters, and downspouts down to cast iron pipe, and a new secondary drain will be installed. Question No. 16: GH-1 and GH-2 confirm that the VA provides equipment and installation. Answer No. 16: The contractor will provide and install that equipment. Question No. 17: Do we need to figure in new counter balanced backdraft for the exhaust fan? Answer No. 17: Yes Question No. 18: Can the VA provide a price/cost schedule for this project? Answer No. 18: Included in solicitation amendment P0001. Question No. 19: Do we need to provide the Att-5 Prime and Subcontractor Construction Breakdown? Answer No. 19: Yes Question No. 20: Please confirm if the entirety of Building 24's roof is considered to contain asbestos. Answer No. 20: See Design Narrative Environmental attachment to solicitation amendment P0001. Question No. 21: Are we allowed to implement a two-shift work schedule: a night shift for removal and a day shift for roof installation? We anticipate minimal noise from the day crew as it will be an adhered system. Answer No. 21: The hospital is open from 0700-1630 M-F. Anything outside these times will have to be set up with the COR. Question No. 22: Neither Roof 24 nor Roof 1E currently has a lightning protection system. Will a new lightning protection system be added as part of this project? Answer No. 22: Yes Question No. 23: If lightning protection is required, is certification of the entire system including design, installation, grounding, bonding, and as-built documentation also required? Answer No. 23: Yes Question No. 24: Since we were not allowed to perform core tests on the roof, we require information on the total height of the existing roof system. Answer No. 24: Both 24 and 1E are estimated to be currently 12 inches thick. All dimensions are approximate Question No. 25: Will all mechanical units be tested prior to roof demolition to ensure they are in working order? Answer No. 25: Contractor will need the get the pre-balance before replacing the equipment. Question No. 26: Adding an average R33 insulation and taper system may create height issues at door access points due to existing low clearances. Should we exclude door height adjustments from our scope? Answer No. 26: No Question No. 27: Please identify what areas of the roof will require the handrails that are detailed on the plans. Answer No. 27: AE501-image 9 Question No. 28: Please add 10 working days to the due date of this project once RFI questions have been answered to give the contractor time to incorporate the information into their proposals. Answer No. 28: In accordance with solicitation amendment P0001; proposals are now due on 10/30/2025. Question No. 29: Does the SSHO (Site Safety Health Officer) need to be directly employed by the Prime Contractor? Must they always be on site? Answer No. 29: A SSHO needs to be on site when all workers are present and have authority of those contractors. Question No. 30: Are there any other mandatory on-site roles required in this contract? Answer No. 30: None that has not been listed. Question No. 31: Are there any concerns regarding Asbestos Containing Material or Lead in the areas being worked in? Answer No. 31: Refer to answer Question No. 7. Question No. 32: When does the VA expect to make an award for this project? Answer No. 32: As soon as practicable. Question No. 33: When does the VA expect the project to start following the award? Answer No. 33: That will depend on several factors to include, when the project is funded, site availability, and weather conditions, to name a few, but as soon as practicable. Question No. 34: Can the VA provide any additional site visit(s)? Answer No. 34: Unfortunately, the VA does not have the manpower to add an additional site visit. Question No. 35: We understand the VA is requesting previously utilized PPQs not be submitted. However, in our experience, CS/COs/CORs do not want to fill out PPQs more than once for a project. Would the VA reconsider evaluating PPQs from previously submitted proposals? Answer No. 35: The solicitation states, IF THERE IS NOT A PAST PERFORMANCE EVALUATION IN PPIRS or FAPPIIS, then the offeror shall submit Past Performance Questionnaires (PPQ) for each project. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. This does not state you can t submit previously submitted PPQs, it states you can t reference them in your proposal and then not include them. If the offeror is having a difficult time getting the PPQ filled out by a CS/CO/COR, If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). You must make sure the information is current and correct so we are able to contact the evaluator. Question No. 36: Considering this is an outdoor roofing project, can the VA specifically advise what ICRA requirements will need to be maintained? Answer No. 36: There are two rooms inside the hospital that need a secondary drain ran. Those rooms shall have a zipper barrier with negative air pressure with 24-hour monitoring and recording, along with a sticky floor mat. All material carried through the hospital shall be covered. It will have Level 1 and Level 2 controls methods in the document attached. See attachment EOVAHCS ICRA v2 attached to solicitation amendment P0001. Question No. 37: Are the Exhaust Fans intended to be grease fans? Answer No. 37: That depends on the fans the contractor provides. Should that fan require grease on a maintains interval, so be it. The main intent is to have direct drives to replace belts. Question No. 38: Is the VA wanting separate VFDs mounted in the space or just a VFD mounted in the fan for balancing with possibility of external signal capability? Answer No. 38: Either of the above will be sufficient. Question No. 39: For Past Performances submitted, will the VA accept project examples that are on-going and over 75% completion? Answer No. 39: No, the project must have been completed. Question No. 40: For Past Performances submitted, will the VA accept project examples that are 6 years completed to the time of the solicitation due date? Answer No. 40: No Question No. 41: Follow-up question on the requirement for a General Contractor license. The state of Oklahoma does not issue, nor require a General Contractor license. See below screenshot from the official State of Oklahoma website. We respectfully request the removal of this requirement since it s impossible to meet. We recommend adding a requirement for proper licensing of specialty trade subcontractors proposed by the General Contractor. Answer No. 41: Since General Contractors are not currently required to have a state license in Oklahoma for general contracting. However, trade licenses/registrations are required for performing, or offering to perform, licensed/registered trade work. In this case a registered roofing contractor will be required for those that are from Oklahoma and the like states. Those from states that have a general contractor license would be able to use that license as well. Question No. 42: Follow up to Question No. 16: GH-1 and GH-2 confirm that the VA provides equipment and installation. Answer No. 16: The contractor will provide and install that equipment. Follow up for RFI 16 Can the VA provide additional information on the GH-1 and GH-2 as what they are expecting to have installed? The Drawings and Specifications are not clear. Answer No. 42: The equipment has been sized per the Fan Schedule (EF/RF/SF) on Sheet M-600. Pre-TAB serves as a baseline for rebalancing the new equipment. Question No. 43: Follow up to Question #25 discusses pre tab on mechanical equipment. Do we need to raise any of the RTUs? Is so do we need to cover a pre and post TAB on them? Answer No. 43: Currently RTU does not need to be raised. But pre and post tab do need to be completed due to things that might have been changed since these units have been installed. Question No. 44: Will we need to adjust the Vent piping heights with the new roofing going on or will we be able to leave existing? Answer No. 44: Yes, the height will need to be adjusted. Specs were calling for 8 inches above the top of the roof. Question No. 45: When reviewing the detail for the manufacturer Guardrail drawings, the post is segmented from the base and plate above the roof insulation and TPO membrane, this may allow for water to intrusion into the building at the connection point. Will the design team consider a counterweight ballasted safety railing that sits on top of the roof membrane system or is the roof penetrating system required? Project Drawings specify that the Contractor shall furnish and install a guardrail system which penetrates the roofing system and anchors under the deck. Utilizing such a system creates dozens of unnecessary penetrations that could allow water infiltration into the roof deck if not properly maintained. Would the Government be willing to consider a non-penetrating guardrail system? Answer No. 45: We will consider it, as long as the/an engineering firm signs off on it. Remember this is a guard rail, there are certain requirements and forces each post needs to be able to withstand. It is not a post with a chain to look pretty to stop safety from yelling at you. Question No. 46: Metal Decking Repairs: The specification and drawing require puddle welds for the metal repairs, these can burn through the deck at create a weak point at the weld locations, Can the metal decking overlay repairs be mechanically fastened instead of welding the new decking? Answer No. 46: 05 31 00 specs call for puddle welds, the specs rules all. To answer your question: No, a fluted form deck shall be supported by welding. Question No. 47: Reference Detail 3/SF501: This detail calls for B-Decking across openings and shows concrete infill. Note 3 on this detail calls for, Infill w/ concrete or foam to match existing surface elevation . Please confirm: Please confirm foam is meant to describe polyiso insulation? Can the entirety of the infill, above the B-deck, be comprised of insulation/foam infill? If not, please confirm what the minimum required concrete depth of the infill should be (with it being understood that insulation/foam would then be added to match heights in each area)? Answer No. 47: The spec on 07 22 00 call is Polyisocyanurate-Foam Board for the full name. No The concrete depth will be the same as the rest of the concrete the rebar is attaching to. Question No. 48: Is there water access on the roof to decrease the release of dust and asbestos particles during abatement? Answer No. 48: Yes, but the contractor will need to provide the hose(s). Question No. 49: Is there Applied Fireproofing on the underside of any of the roof decks within the scope of work area? Answer No. 49: Yes, there is fire caulking for any penetration. Question No. 50: Will Applied Fireproofing being required to be installed on the underside of any of the deck infill areas. If so, please provide details and specifications for such fireproofing. Including, but not limited to: If this can be intumescent coating or if it is a spray applied mineral product. Fire rating for assembly (i.e. 45 min, 1-hr, 2-hr, etc.). Inspection / certification requirements. Answer No. 50: 07 22 00 in the specs, but No on the underside of the deck infill areas. Question No. 51: Reference Att-5 Prime and Subcontractor Construction Breakdown. Can we provide a detailed labor/material breakdown summary only, broken down by division, or will bidders be deemed non-responsive and subsequently be disqualified if they do not provide breakdowns for every single division (in addition to the summary). Answer No. 51: The proposal should be broken down into the following: DIVISION 0-SPECIAL SECTIONS DIVISION 1-GENERAL REQUIREMENTS DIVISION 2-EXISTING CONDITIONS DIVISION 3-CONCRETE DIVISION 4-MASONRY DIVISION 5-METALS DIVISION 6-WOOD AND PLASTIC DIVISION 7-THERMAL AND MOISTURE PROTECTION DIVISION 8-DOORS AND WINDOWS DIVISION 9-FINISHES DIVISION 10-SPECIALTIES DIVISION 11-EQUIPMENT DIVISION 12-FURNISHINGS DIVISION 13-SPECIAL CONSTRUCTION DIVISION 14-CONVEYING EQUIPMENT DIVISION 21-FIRE SUPPRESSION DIVISION 22-PLUMBING DIVISION 23-HEAT, VENTILATING, AND AIR CONDITIONING DIVISION 26-ELECTRICAL DIVISION 27-COMMUNICATIONS DIVISION 28-ELECTRONIC SAFETY AND SECURITY DIVISION 31-EARTHWORK DIVISION 32-EXTERIOR IMPROVEMENTS DIVISION 33-UTILITIES DIVISION 34-TRANSPORTATION Question No. 52: Reference RFI #26 from Responses provided via Amendment 1. As noted by others, it is expected that an average of R33 insulation (with tapered insulation to provide adequate drainage) will create height issues at access points and/or rooftop equipment curbs. TPO manufacturers have minimum flashing height requirements that must be met. The VA s initial response was No , indicating that Contractor s must include in their bids all work necessary to modify existing structures and equipment to provide appropriate flashing heights. With the information provided within the project documents, this is not possible. If the government would like Contractor s to include modifications to doorways, windows, equipment curbs, or other items, additional information would be necessary. This includes, but is not limited to: How many doors/windows/equipment curbs will need to be modified for this project? Please indicate the location of each area where modifications are necessary. Please provide as-built drawings and details for the existing construction, including structural drawings for any openings needing to be modified. Will fully engineered drawings be required for such modifications? If so, do these need to be stamped by a PE? What is the existing thickness of current insulation? Note that response to RFI 24 stated to assume the roof is 12 thick. The existing roofing system [insulation/ coverboard/membrane/etc. appears to be less than 12 from the cores that were taken and shown in pictures within the Design Narrative Environmental document, reference pages 63-64. Since the designer of record or their vendors have taken core samples, please confirm what the actual depth of the existing insulation is on each roof level? Answer No. 52: Read question 26 as include door height adjustment in the bid. 9 scuppers 1/ AE101, Keynote 2.12 calls to remove the existing ballast system down to existing structure/ deck. Issue raised in RFI #26 states that it may create height issues It very well may not create height issues. Without knowing the existing roof thickness, this cannot be clearly determined. AE 101 Note 7.62, 7.63. If you ask where adjustments may be needed (referring to RFI #26), see response to 52.A above. This is contingent on knowing existing roof construction and overall thickness. Anything outside this design will have to be signed by an engineer with an appropriate signature. The need for engineered/signed and sealed drawings is contingent on the existing walls being load bearing/ structural themselves. Yes The A/E did not core to the metal base on each roof because this would require destructive investigation, which they cannot perform during site investigations. Additional comments: Looking back through the photos, you will likely NOT be able to raise the door from the Penthouse to the roof at Building 24. There appears to be a concrete beam across the header of the door. For building 1E, add a note to adjust door height as necessary. This door appears to be installed in a new(er) EIFS wall construction, and likely standard metal framing with Dryvit EIFS system faade. Thus, making it potentially much easier to raise the door. But that it with some heavy assumptions. Question No. 53: Reference New Roof Drains. Please provide interior floor plans and reflected ceiling plans for spaces in which new drain lines will need to be installed within the facility. What is the ceiling type in each of these areas? Contractors need to know if this is all ACT, or if there is drywall that will need to be removed and replaced to access the underside of the roof deck in these locations. The information provided in Detail 9/AE501 and elsewhere do not show this information. Answer No. 53: It was the first room that was completed in the walk through. There is no dry wall, just CMU (Concrete Masonry Unit) wall. The ceiling is the metal deck Question No. 54: Reference 2/E-101 & 2/E-103. Note on these details state that Buildings 1E, and 53 are protected by existing lightning protection systems on higher roof levels; please confirm that there will be no need to add lightning protection system to Roofs 1E, 53 Low A, or 53 Low B. Answer No. 54: 1E will not get lighting protection. 53 Low A and 53 Low B are not part of the project, thus will not be get lighting protection.