Z1LB--626A4-26-203-DB Main Entrance Traffic Improvements 36C24925R0061

Design/ Build Project 626A4-26-203 Main Entrance Traffic Improvements The Tennessee Valley Healthcare System, VA Medical Center, Alvin C. York Campus, located at 3400 Lebanon Pike, Murfreesboro, TN 37129 has a requirement for Project# 626A4-26-203 Main Entrance Traffic Improvements. This will be a 100% set-aside for Service-Disabled Veteran-Owned Small Business concerns under the authority of 38 U.S.C section 8127 (d). NAICS code 237310 Highway, Street, and Bridge Construction. The small business-size standard is $45M. The estimated range of construction is Between $500,000.00 and $1,000,000.00 This requirement will be procured per Federal Acquisition Regulation (FAR) Part 15 - Contracting by Negotiation. The solicitation is expected to be posted on or around September 04, 2025, and close on or around OCT 11, 2025. This requirement is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under the authority of 38 U.S.C 8127 (d). Only those SDVOSB s listed and viewable in the SBA.GOV database at https://dsbs.sba.gov/search/dsp_dsbs.cfm will be checked at the time of offer submission as well as prior to award. All offers must also have an active listing in the System for Award Management (SAM) database. The awarded contractor must also submit evidence of enrollment with VETS4212. In addition to the requirements as set forth in the solicitation notice (to be issued), the proposed contractor must also be determined responsible in accordance with FAR Part 9. The Contracting Officer will determine responsibility prior to award any award being made. Questions related to this requirement will only be addressed in writing by way of email to the Contracting Officer at Michael.brown1305@va.gov. The Project number, Project Name and Solicitation Number must be included in the subject line of all questions related to this requirement. Note: No questions will be considered until the actual solicitation is released, on or about September 04, 2025 GENERAL SCOPE OF WORK: Provide design and construction services to Main Entrance Traffic Improvements at Veteran s Affairs (VA) Tennessee Valley Healthcare System, Alvin C. York Campus, located at 3400 Lebanon Pike, Murfreesboro, TN 37129, in accordance with this statement of work, specifications and vendor equipment drawings. Furnish labor, materials, supervision, and equipment necessary for a Design/Build project to properly prepare the site for improved exit and turning lane of the main entrance. Work includes site and utility prep per manufacturer s requirements to install system and provide testing/certification for proper operation. VA will maintain all medical center operations during this work. Temporary measures will be provided by contractors to maintain medical center operations including, but not limited to, entry and exit to the facility Work includes, but is not limited to, demolition, industrial hygiene, structural, civil, paving, storm water, lighting, traffic controls, electrical power & systems, etc. The conceptual drawings represent the VA s intent for this space (Reference Attachment 1). The VA project concept is included for clarification and to delineate the project objectives/constraints. The Contractor shall not rely on the preliminary VA concept as a final design. Contractor shall develop a design with a VA design team to ensure all needs and project objectives are met. The design consultant shall provide the necessary architectural and engineering services required to prepare a complete design (stamped contract drawings, specifications, technical reports, cost estimates, inspections, quality assurance, testing, etc.) and construction period services to ensure the successful completion of the project. The contractor shall provide the VA with certifications and standard VA warranties. During Design Development (DD) the contractor is responsible for independently analyzing conditions, needs, systems, and developing unique, optimal proposals to achieve project objectives. All design and construction work shall be complete within 365 calendar days, including final inspection, punch list corrections, testing, and closeout/ release of claims. STATEMENT OF PROJECT OBJECTIVES: Install Mast Arm(s) traffic signaling at intersection US Highway 231 and Veterans Circle. (Two mast arm base/ poles will likely be necessary, with a total of 3 mast arms). Install a control wire(s)/ fiber and all necessary appurtenances from new traffic signal back to intersection of Compton/W Thompson Ln and US Highway 231 and fully integrate the new traffic signal to the City of Murfreesboro traffic management system (approx. 1,500 LF). Directional/ Horizontal boring will be required to connect the new poles with electricity and control wiring under roadways. Consult with local and state engineering for conduit and conductor sizing. The signal wiring may be installed overhead between intersections (Compton Rd to Veterans Circle), if approved by the City of Murfreesboro and MTEMC, if not approved overhead, signal wire may be installed underground per specification. Wiring between new/proposed mast arms (intersection of Hwy 231 and Veterans Circle) will be installed underground and ran through pole bases. Install a right turn lane for egress out of Veterans Circle onto US Highway 231 per TDOT Standards for local streets (Typical: 8 subbase- 3 BM binder, 2 D topping for new lanes) approx. 250 L.F. X 12 Width. This item will be a deduct alternate. Lane length will be shortened to 75 X12 as deduct alternate. Install approximately 150 cubic yards of engineered fill (6 minus @ 98% compaction) as needed to widen the turning lane. Install all necessary curbing and Thermoplastic/ Reflective striping (per TDOT Standards). Install all necessary storm water piping and structures (per TDOT specification). All lighting, sidewalks, curbing, flower beds, flagpole bases, etc. that are removed or damaged to accommodate new signals and turning lane shall be reinstalled in kind per VA specifications. Turning lane shall include bollard pockets to limit access when required. Contractor shall provide associated bollards and bollard storage stands to VA. Contractor shall locate all utilities before construction (Tennessee One Call/ 811) and protect utilities during construction. Utilities on the VA Campus may not be under the jurisdiction of Tennessee One Call and the contractor shall hire a 3rd party utility locating contractor to identify any utilities on the VA Campus. All utilities shall be protected from damage during construction. It is the responsibility of the contractor to repair any damaged utilities/conduit back to VA, State, and/ or Local specifications. All new construction shall match the existing architecture to maintain historical integrity of the campus. Contractor shall coordinate and provide all necessary permitting requirements from Tennessee Department of Transportation (TDOT) and the City of Murfreesboro. The Architect/Engineer (A/E) will work for the Prime Contractor and must be on the approved list of both the City of Murfreesboro and TDOT for the traffic work listed above in this Scope of Work. It will be the responsibility of the A/E to coordinate and confirm approval of this design from the City of Murfreesboro and State of Tennessee Engineering Departments. DESIGN: All work shall be conducted with the guidance and oversight of the prime contractor. A/E shall work with VA design team to ensure VA satisfaction with design intent. The A/E shall have be accredited or have personnel that are on the approved list for traffic/signal design for the City of Murfreesboro and TDOT. STATEMENT OF A/E TASKS: The A/E shall furnish all services for a complete design development, construction documents, and construction period services (including final inspection) by professionally licensed Architects and Engineers. The contractor will be required to have A/E stamped construction documents for all work. A/E will assist with providing necessary professional design services required to complete construction Perform a complete site survey to include a thorough investigation of existing conditions, typical construction type and variations, finishes, verifying and analyzing utility systems for affected areas and utilities traversing through affected areas to accurately document and convey space dimensions on measured drawings. This information provides the necessary basis for preparation of Design Development. The A/E shall provide cost estimation, project scheduling & phasing, and construction period services prior to beginning construction. In addition to the prime contractor s quality control efforts, the A/E shall develop and provide a quality control plan and services throughout construction. Quality control plan, inspection / observations and tests shall be included in the closeout documents. The A/E will be required to provide a complete set of contract documents and as built documents (drawings in AutoCAD (.dwg) and specifications in paper and electronic formats (.docx and pdf). The contractor shall provide competent design and construction period services utilizing individuals who are adequately knowledgeable of the various design disciplines including but not limited to architectural and engineering of structural, civil, mechanical, electrical, and special systems as required by the project. Changes in personnel from those who are proposed in negotiations and at kick-off meeting will not be allowed without VA approval. The services of an industrial hygienist familiar with hazardous materials will be utilized in the event that these materials are found. The registered individuals who will stamp the completed documents shall accomplish engineering design work. Design in collaboration with equipment manufacturer and manufacturer recommendations. TDOT and the City of Murfreesboro must give approval to begin work in the Right of Way (ROW). Contractor shall coordinate with VA COR at minimum 2-weeks prior to commencement of work. Attached concept sketches 1 & 2 are conceptual in nature and do not reflect the exact location(s) of where the City/ State will require the mast style pole bases to be located. The TDOT approved engineer will coordinate with the local and state authorities to get exact mast arm locations, stop bar locations, etc. STATEMENT OF DESIGN BUILDER TASKS: The intent is to fast-track (expedite) the completion of the signaling for Ingress and Egress Safety. Design and construction can overlap but must have VA approved CDs within 60 days of notice to proceed. Demolition and construction in the space may begin when the project construction documents CDs have been reviewed and approved by the COR. The Contractor shall furnish the following services for a complete design and construction period services including final inspection and testing: Contractor shall thoroughly investigate all areas to verify conditions, make accurate material takeoffs, and verify all details (break points, transitions, etc.) and required patch-back. Contractor will be permitted to take sample tear-offs / demolition to verify resulting substrate conditions and required patch-back. It is the contractor s sole responsibility to accurately investigate demo, substrate, and patch-back conditions and accurately determine/estimate material and labor requirements. Change orders will not be granted for supposed unforeseen substrate conditions. Since VA is permitting inspection / sample removals to determine conditions, any resulting conditions will not be considered as concealed or unforeseen. Licensed commercial contractors, with CIVIL experience, will be expected to be very familiar with their work/trade disciplines and should be able to accurately project this work given the level of exploratory investigation being permitted by the VA. If a contractor is not confident with their projections / estimations, then they should not bid the work. Contractors and subcontractors that submit pricing / bids will accept these conditions. Contractor shall comply with all manufacturer s directions and instructions. Remove demolished utilities to nearest active line or source (i.e. panel for wire, branch main, etc.). All abandoned utilities to be removed. Contractor will be expected to minimize the impact to the medical center. Contractors shall coordinate and perform work so as to minimize disruptions to medical center operations. Some work may be performed after normal hours of operation if deemed necessary by the VA. Normal working hours for the VA are 7:00 AM 5:00 PM CST. Contractor is responsible for all temporary measures to enable work, including but not limited to coordination, detour and construction signs, temporary barriers, negative air, infection control, etc. Design and construct within the obligated project budget / funding limitations. Contractor and the contractor s AE shall coordinate cost control measures to design within funding limits. Cost control alternatives shall be explored during Design Development (DD s). The contractor shall employ a system of measures, such as timely estimates, cost control meetings, effective product and material selection, efficient management of labor/ trades, reduction of overall time/ critical path, etc. Develop and execute a quality assurance (QA/QC) plan that establishes the design/build team and method of review for the project submission packages, plans and specifications. The project QA/QC process shall be a rigorous, thorough review and coordination effort. QA/QC team member shall be led by a senior mechanical and electrical designer with oversight from a project QA project manager (who is not the project Superintendent or PM). The QA/QC plan shall be submitted to the VA along with the project schedule. Within 14 calendar days after receipt of Notice to Proceed, the Contractor shall submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the A/E s team member(s) responsible for QA/QC. The QA process shall produce deliverables included with each submission package, including but not limited to redline mark-ups and QA issue tracking sheets and a QA overview/narrative. Upon its completion, each task shall be initialed and dated by the responsible QA/QC team member. A 100% completed QA/QC plan, with all items resolved/initialed/dated shall be submitted with the final construction document submission package. BASIS FOR DESIGN: Department of Veterans Affairs standards may be obtained from the Internet. http://www.cfm.va.gov/til/. Tennessee Department of Transportation TDOT https://www.tn.gov/tdot/engineering-division City of Murfreesboro TN traffic division rbalachandran@murfreesborotn.gov Compliance to standards listed in Guidelines and Standards will be reflected in the completed design and construction documents. Conflicting criteria shall be brought to the attention of VA. DETAILED DESIGN SUBMISSION REQUIREMENTS: Program Guide PG-18-15 establishes the guidelines for the A/E submissions. These guidelines indicate a minimum level for submission compliance, which may not be adequate for certain types of design. In some instances, in which critical decisions need to be made, sufficient and relevant information must be provided timely in order for the design to progress to meet certain milestone dates. The level of applicability of the program guide depends upon the scope of work and the exclusions, which are herein specified. Questions in regard to the applicability of specific requirements shall be resolved with the medical center staff prior to any submission deadline. Where days are stated, this refers to calendar not work days. At each of the following design meetings, all design material will be reviewed with the design team: Schematic Documents (SD) Design Development (DD) Construction Documents (CD) Design Team Meetings: Contractor shall meet with design team consisting of key VA staff (engineering, key personnel, etc.) to conduct interviews to ensure that design will meet VA needs. Design team meetings are suggested after each submission. The number of meetings may vary based on contractor experience and design progress. VA submission review comments may be verbal, noted directly on review sets, or in writing. The contractor shall be responsible for compiling & addressing review comments. Contractor shall produce & distribute meeting notes or minutes for VA review immediately after each submission review or design meeting. Final construction documents shall be reproduced as part of the contract. An initial 1 full size and 1 half size sets of the Construction Drawings and 1 bound copies of the Specifications shall be delivered to the Contracting Officer. A full size and 1 half size sets of the Construction Drawings and 1 bound copies of the Specifications shall be delivered to the COR. Total time to accomplish design and submittals shall be within 160 calendar days from the issuance of the Notice to Proceed to reproduced Construction Documents. Each design submission will require 3 workdays for VA review, depending upon the contractor's responsiveness to previous VA comments and contractor quality control. Design and construction may overlap. Contractor shall propose a submission schedule based upon their understanding of the design and their staffing workload. The intermediate dates shall be developed by the contractor and submitted to the VA for acceptance. Design and construction shall be complete within 160 calendar days. CONSTRUCTION PERIOD SERVICE REQUIREMENTS: Review of Submittals: Contractor and COR shall review and approve all material submittals, shop drawings, test reports, etc previously submitted and approved by the A/E team. Submittal and submittal review copies shall be provided to VA Contracting Officer upon request. Review Analysis of Requests for Information, Change Orders, and Costs: Contractor shall provide prompt responses when required to review and provide analysis of construction, requests for information, change orders, etc. Site Visits: Contractor shall conduct site visits during the construction. Prior to each design site visit, the contractor shall notify the VA Contracting Officer and the COR of the number and disciplines of contractor representatives participating in the site visit. The Contractor shall invite VA Contracting Officer (and key VA representatives) to attend contractor/ architect site visits. The contractor shall observe the construction and advise the Contractor of any deviations or deficiencies and recommend appropriate corrective actions. The contractor shall promptly provide the VA Contracting Officer with documentation of inspections, deficiencies, recommendations, and evaluation/approval of corrective actions. Contractor shall provide final inspection and testing of the new work and all building systems. Provide a copy of the final inspection report to the Contracting Officer and COR. In subsequent inspections, update of final inspection list (for the Contracting Officer and COR) to indicate corrective measures (and dates) until all Completion list items have been corrected. Signed and stamped testing documents shall be provided to the Contracting Officer. Record Documents / Drawings" Requirement: Contractor shall provide marked-up prints to the contractor showing actual construction and any changes which occurred during construction. Contractor shall revise the solicitation documents and provide a complete set of all drawings showing actual, completed construction and reflecting any changes incorporated in the work on electronic media. Electronic media drawings shall be in AutoCAD 2020 or newer(.DWG format) or Autodesk Architectural Building Systems. Compatibility means that data can be accessed directly without translation or processing of data files. Problems shall be corrected to the satisfaction of the VA. VA will not accept electronic drawings with numbered or coded layer names (reference http://www.cfm.va.gov/til/projReq.asp), corrupted information resulting from translation/conversion, non-uniform drawing layers, colors, line-types, etc., or other issues that prevent easy reading and manipulation of the drawing/entities in AutoCAD 2020 or more recent. Electronic media specifications shall be in the latest version of Microsoft Word in use at VA. Provide closeout binders (3) with all certifications, warranties, test reports, product information, application data, MSDS and O&M manuals. All closeout information shall be provided within 14 days of acceptance of final inspection. Guidelines and Standards: Design and construction shall comply with current VA specifications, guidelines, design alerts, manuals, details, criteria, instructions, procedures, standards, etc. Refer to the VA Technical Information Library at http://www.cfm.va.gov/TIL/. The VA Design Manuals http://www.cfm.va.gov/til/dManual.asp are a good place to start. When series standards are not available or are incomplete for a specific function/space, contractor shall apply the standards/guidelines of another series for that specific function or a similar function. Design shall be performed and submitted in accordance with VA Contractor Submission Instructions for Minor and NRM Construction Program. Refer to www.cfm.va.gov/contract/ae/aesubmin.doc Design and construct for accessibility. Refer to http://www.cfm.va.gov/til/accessibility.asp. Comply with current applicable state, local, & federal building codes as well as codes from other recognized authoritative bodies; including but not limited to Associated Air Balance Council (AABC), American Concrete Institute (ACI), Acoustical and Insulating Materials Association (AIMA), American National Standards Institute (ANSI), American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE), American Society of Mechanical Engineers (ASME), American Society for Testing and Materials (ASTM), The Building Officials and Code Administrators International (BOCA), Gypsum Association (GA), International Building Code (IBC), NEC, NFPA, National Environmental Balancing Bureau (NEBB), National Standard Plumbing Code (NSPC), OSHA, Standard Building Code (SBC), Sheet Metal and Air Conditioning Contractors National Association (SMACNA), The Uniform Building Code (UBC), and Uniform Federal Accessibility Standard (UFAS), & American Disabilities Act (ADA). Coordinate with manufacturers and comply with their instructions / recommendations. Design for patient privacy and HIPAA compliance. Design for patient privacy in accordance with VA directives. Ensure proper life safety, including (but not limited to) egress, proper fire/smoke compartmentalization, fire alarm, sprinkler system, etc. Provide a structural design and evaluation of the existing structure if necessary. Comply with current Physical Security requirements in VA Physical Security Manual. Physical Security and Resiliency Design Manual (va.gov) General Requirements: Contractor shall be licensed in MU-C & MU-D. Contractor is responsible for removing and properly disposing of debris and items being demolished on a daily basis. Debris shall always be contained in acceptable containers. Materials, installation methods, routing, and exact locations of new items shall be coordinated with the Contractor s Superintendent and contractor designer prior to proceeding with work. Provide proper layout and support for entire project, including necessary structural design services and work. During construction, if layout or structural support is not detailed, noted, or specified, Contractor shall submit a viable layout plan or support detail to COR for approval. All building service equipment shall be sized for 15% to 20% future growth (above the design safety factor) where applicable. It is the Contractor s responsibility to thoroughly investigate the site to verify conditions (both exposed and concealed) prior to pricing the job, during design, & throughout construction. There should not be any unforeseen conditions. When installing utilities, priority shall be given to trades in the following order to prevent conflicts and optimize system installations: mechanical, plumbing, sprinkler, and electrical. Contractor shall not rely on scaled dimensions and measurements. Contractor shall confirm all measurements in the field (for material takeoffs, etc.). Where items (architectural, equipment, fixtures, devices, etc.) are being removed, remove all appurtenances (associated architectural items, utilities, wire, conduit, pipe, etc) related or connected to (in, on, attached, or associated with) items indicated to be removed or demolished. Utilities shall be removed back to the source or active main / branch. Protect installed items, equipment, finishes, etc. Repair / replace / restore conditions that are damaged, marred, disturbed, etc., as a result of work. This includes (but is not limited to) patching holes in partitions after items are demolished, capping utilities after removing branches, replacing damaged doors, replacing cracked glass or damaged window sills etc. Materials shall resist flame spread and smoke generation (where applicable). Contractor is responsible for coordinating between trades. Coordinate utilities, so they are installed in an orderly and uniform manner. Contractor is responsible for designing around all VA provided / non-expendable equipment. Contractor shall assist in coordinating the installation of all VA provided / VA installed, non-expendable equipment. All building service equipment shall be provided by Contractor. VA will remove existing equipment and furniture. Contractor shall remove any utilities or utility branches that will not be reworked/modified for the new equipment. Unused utilities shall NOT be abandoned. Incorporate the attached Misc. Comments for VA Master Spec (baseline) into the VA Master Spec sections. Some of the work may be done after-hours or on weekends. Coordinate with COR for access during non-standard work hours. Comply with facility infection control standards. Coordinate and perform a risk assessment (PICRA). Maintain temporary measures, such as negative air. Typical Work Conditions / Constraints: Contractor must request (in writing) access to a work area 2 weeks before the date they wish to commence work. If conditions prevent VA from turning over a requested work area, the contractor shall be notified Work shall be performed so as to minimize the disruptions to medical center operations and functions. Unless noted otherwise on the drawings or otherwise coordinated, the contractor shall assume that work will be performed from 6am to 4pm and on weekends with the VA s approval. VA may grant the contractor permission to work outside these normal project hours (as requested on a case by case basis). Once construction starts, there shall be no laps in work or days/shifts taken off until the area is complete. Sections/segments of a work area (including corridors) shall not appear to be setting inactive; there shall be substantial progress made each day/shift. Coordinate areas of work and phases of construction with COR. Contractor shall professionally clean space and return it to normal VA operation before the next workday (before 6am Monday through Friday). Contractor shall conform to the VA Medical Center s Infection Control Policy (see General Requirements Section 01010). Contractor shall cover/bag supply diffusers, returns, and exhaust grilles. Contractor shall provide negative air machine(s) to insure each partitioned work space is negative. Contractor shall take the HEPA filtered negative air to the outside using flex duct. If the contractor cannot acquire outside access, or the flex run is greater than 75 feet, the contractor may flex the clean air to a general (non-medical treatment/suite) corridor. The contractor shall maintain fire protection throughout the entire construction space during renovation to maintain equivalent level of protection. Also, Fire Alarm impact shall not be performed on Mondays or Fridays. Ingress and Egress will be maintained at all times for fire trucks and emergency vehicles. A minimum of 7 days is required for notification of shutdowns, outages, interruptions or fire alarm impact. Contractor is responsible for all temporary measures & access (penetrations, patch back, window removal, rigid/sealed blank-offs, temporary barriers, etc.) The interior of the medical center shall not be left open or exposed to outside / exterior weather, elements, bugs, vermin etc. Contractor is responsible for providing and maintaining all temporary BMP s (silt fence, check dams, etc..), trench plates, traffic control signage, flaggers, security fencing, board for mounting permits and wage grade paperwork, portable restroom, etc.. VA will allow the contractor to setup an exterior staging area. The contractor can place weather-tight, prefab, metal storage container(s) for the storage of supplies. Contractor storage for VA property must be climate controlled. If any contractor-owned items are outside the containers, the contractor must erect a minimum 7 foot (non-see-through) gated and lockable fence. The TVHS campus is a full-service medical center offering a variety of inpatient, outpatient, and psychiatric care. Contractor shall plan and execute the work based on this occupancy. Test and certify all systems upon completion, prior to requesting VA final inspection. Contractor is completely responsible for ensuring the safety of the visitors, staff, and patients (including psychiatry patients) during this project. Contractor shall take all necessary steps and provide all temporary measures to eliminate hazards and control risks, including but not limited to barriers, blockades, fences, tape, signs, ramps, railings, covers, etc. Temporary measures shall be coordinated with COR and in place prior to the beginning of demo/construction. Contractor shall not leave tools/equipment unattended. In unrestricted areas (i.e. locations accessible to patients, visitors, and non-engineering staff), contractor shall limit site supplies to manageable quantities of working materials that are actively being installed. Contractor is responsible for inspecting and maintaining proper safety measures and temporary provisions. Temporary measures shall prevent patient/staff/visitor access to construction areas, especially when construction sites are unattended. Do not significantly inhibit visitor/staff/patient traffic in adjacent public corridors. Contractor shall maintain easily accessible routes to medical center services. Minimize effects of construction on walkways, pathways, routes, etc.

Department of Veterans Affairs TVHS, Alvin C. York Campus Design/ Build Services Project 626A4-26-203 Main Entrance Traffic Improvements SOLICITATION 36C24925R0061: The following documents must be included in the solicitation submission in the formats as stated: -Note: The complete Solicitation 36C24925R0061 shall be returned in the same page order as posted in SAM with all attached documents. Failure to do so will be evaluated as non-responsive. - One (1) electronic copy (only) of an original, fully completed and signed and dated SF 1442 Offer page ( wet ink signature ), acknowledgment of all amendments issued by either completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF 1442 Offer page. - One (1) electronic copy of an original completed and signed SF 24 Bid Bond or other allowable Bid Security. Any missing elements of the bid bond submission could render the offeror ineligible and their offer will not be considered. Offerors are responsible for insuring and verifying their offer and all required solicitation documents are received at the office and point of contact designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment). The due date for proposals is 11/06/2025, at 1:00PM CT PROJECT TITLE AND NUMBER: 626A4-26-203-DB Main Entrance Traffic Improvements PROJECT LOCATION: Tennessee Valley Healthcare System, Alvin C. York Campus, located at 3400 Lebanon Pike, Murfreesboro, TN 37129 MAGNITUDE OF CONSTRUCTION: $500,000.00 to $1,000,000.00 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 237310 Highway, Street, and Bridge Construction SMALL BUSINESS SIZE STANDARD: $45 Million TYPE OF SET-ASIDE: This solicitation is a 100% set-aside for SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB). Federal Holidays. Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year s Day, Birthday of Martin Luther King, Jr., Washington s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). All contractors are required to complete the VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information. A copy of the signed training must be submitted to the COR and uploaded into VA Talent Management System (TMS). Contractor employees shall not be considered government employees for any purpose under this contract. Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer. DATABASE REGISTRATION INFORMATION SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The Small Business Administration (Small Business Search) at website located at https://search.certifications.sba.gov/ and The Small Business Administration (Small Business Search) at website located at https://search.certifications.sba.gov/is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors wishing to do business with the Government and bid on work shall have an active registration in SAM. If the Offeror does not have an active registration in the SAM database at the time of offer submission and are the apparently successful low offeror, the Contracting Officer shall prescribe a time within which the offeror shall have an active registration in SAM; otherwise, the Contracting Officer shall deem the offeror s proposal non-responsive to the solicitation requirements and proceed to award to the next lowest offer. THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities. VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions. 28.203-2. PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original wet ink signatures - no white-outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted. SECURITY BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access. Levels and associated types of Background Investigations: . If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued. . If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access. . If the project requires that workers have access to a VA Network (such as the Building Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion. All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. The estimated cost for a SAC is $30.00 per employee and the estimated cost for a NACI check is $408.00 per employee (subject to change at any time). MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property. PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer s Representative. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54). PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION All Offerors/Offerors shall submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form). The information must contain a certification that the offeror/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Offeror/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations. All Offerors/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Offerors/Offeror s insurance carrier and be furnished on the insurance carrier s letterhead. If a Offeror/Offeror s EMR is above 1.0, Offeror/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker s compensation insurance rating bureau. If the NCCI cannot issue an EMR because the Offeror/Offeror lacks insurance history, Offeror/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier s letterhead and include a letter from the NCCI indicating that it has assigned Offeror/Offeror a Unity Rating of 1.0. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract. All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location. REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the VA Engineer , Resident Engineer , Senior Resident Engineer , Project Manager , or their abbreviations are to be replaced with Contracting Officer s Representative (COR) . PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract unless otherwise approved by the Contracting Officer. SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only the selected contractor is responsible to provide all submittals required by the contract. REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS) As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information. Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer. Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION RECORDS POLICIES 1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. 2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. 3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. 4. The Government and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the Government or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity (HCA). Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report it to Government Contracting Officer. The agency must report promptly to NARA in accordance with 36 CFR 1230. 5. The Contractor shall immediately notify the appropriate Government Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to the Government s control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer who awarded the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). 6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by all Government guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. 7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with the project location VA Medical Center s written policy. 8. The Contractor shall not create or maintain any records containing any non-public Government information that are not specifically tied to or authorized by the contract. 9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. 10. The Government owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government and shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. 11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. All training shall be coordinate with the Contracting Officer s Representative assigned to the contract.