Z1DA--NRM-CONST Proj#632-22-900 Upgrade Boiler Plant 36C24225R0045

Project #632-22-900 Upgrade Boiler Plant Page 1 of Page 6 of 87 Page 1 of This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only announcement; proposals are being requested and a written solicitation will not be issued. The Government reserves the right to award without discussion or make no award from this solicitation. This is a Request for Proposal (RFP). The government anticipates awarding a firm-fixed price contract resulting from this announcement. The North American Industrial Classification System (NAICS) code for this procurement is 236220 with a small business size standard of $45M. This solicitation is a 100% set-aside for Service- Disabled Veteran Owned Small Businesses. Project Magnitude: between $20,000,000 and $50,000,000. Completion time is 1092 calendar days from the issuance of the Notice to Proceed. Department of Veterans Affairs, Network Contracting Office 02, is soliciting proposals from Service-Disabled Veteran Owned Small Businesses (SDVOSBs) to upgrade the existing boiler plant. Respondents to this announcement must fully demonstrate their capability by supplying detailed information along with any other documents necessary to support the requirements below. All prospective bidders must be registered in SAM (www.sam.gov) under NAICS 236220 and verified/visible/certified in SBA at https://veterans.certify.sba.gov at the time of offer submission and before award of this procurement. Failure to be verified by SBA prior to contract award will result in the offerors proposal being deemed non-compliant. All offerors are urged to contact SBA and submit documents to obtain verification of the Small Business status if they have not already done so. In accordance with FAR 52.204-7, prospective contractors shall be registered in the SAM database prior to award of a federal contract. All offerors must submit their VETS-4212 report. All offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the offeror's insurance company and be furnished on the insurance carrier's letterhead. The Architect-Engineer that designed this project cannot be awarded the construction contract. One site visit is schedule at 11:00am EST on Monday, June 16, 2025. Participates will meet at the Northport VAMC, building 200 main lobby. The deadline for all questions is 2:00 pm EST, Monday, June 23, 2025. Offers are to be provided to lester.griffith@va.gov no later than11:00am EST Wednesday, July 09, 2025. CLIN DESCRIPTION PRODUCT # QUANTITY UNIT UNIT PRICE AMOUNT 0001 Upgrade Boiler Plant See Below 1 JB Construction Scope of Work Upgrade Existing Boiler Plant Project 632-22-900 1 General Information 1.1 Location Work performed under this scope will be for and conducted at the Northport VA Medical Center (VAMC) located at 79 Middleville Road, Northport, NY 14215 under VA Project Number 632-22-900. 1.2 Purpose The Northport VA Medical Center currently utilizes boiler plant equipment installed in 1968 which is significantly beyond its recommended service life. The boiler plant provides high pressure steam and heating hot water for heating and other functions to the Main Hospital and multiple other buildings on the campus through an underground distribution system. This steam distribution system is currently undergoing replacement under a separate project. The scope of this project includes constructing an equivalent capacity temporary steam generating capability outside the existing boiler plant, removal of existing steam generation systems, construction of a replacement steam generation system including new boilers, pumps, piping and ancillary equipment and renovation of the existing boiler plant building interior and exterior. The construction of this new system will assume that the replacement of the steam distribution system will be complete by the time the new boiler plant equipment is in operation. There is also a 2-megawatt Combined Heat and Power Plant (CHP) adjacent to the boiler plant which has recently been started up. The new steam systems for this project will incorporate tie-ins and modifications to the CHP systems. The scope also includes improvements to the boiler plant employee service areas including the addition of a women s locker room, a break room, and a supervisor office. This will improve working conditions for the operations and maintenance personnel who work in the plant. Scope The scope of construction work is fully described in the construction documents (drawings and specifications). Additional administrative and management related requirements are described in this construction scope of work document Section 3: Requirements. A complete phasing plan and overview of work is listed below and exists on the drawings. A brief overview of the construction phases, (estimated duration), and scope of work summary are included below: PHASE 1 (21 weeks) Critical submittals with review/approval cycles, including development of baseline schedule, equipment / material ordering, badge requests, site safety and security training. Note: All critical submittals shall be submitted and approved before the contractor is allowed to mobilize on-site. Critical submittals are identified in Specification Section Page 1 of Page 9 of 87 Page 1 of 01 33 23.1 Submittal Register and as Attachment 1. PHASE 2 (42 weeks) Receipt and Installation of temporary Boilers including site preparation, steam / condensate tie-ins, Natural Gas / Fuel Oil tie-ins, Plumbing tie-ins, Electrical tie-ins, lighting / security camera and VA LAN data systems/ security fencing and concrete barrier installations / system commissioning / boiler operations, including boiler operators. PHASE 3 (4 weeks) Proof of Performance Phase. The temporary Boiler system shall be continuously operational producing high-pressure steam to meet the medical center campus requirements for a period of twenty-three (23) continuous days to demonstrate proper functioning of all systems and controls prior to the start of the demolition of equipment, systems and utilities within the existing Boiler Plant. During this proof of performance period, the contractor will be responsible for all operation, maintenance and repairs for the temporary Boilers / controls / utilities systems. Fuel will be supplied by the VA. Upon successful proof of performance demonstration period with VA COR acceptance, the VA will take operational control of the temporary boiler plant. The contractor will continue to be responsible for the temporary boiler plant equipment maintenance, safety device testing, repairs and equipment replacements, as necessary, thru the entire operational period until the Upgraded Boiler Plant has been fully commissioned and has been fully operational for a period of thirty (30) continuous days and accepted for operation by the VA COR. The temporary boiler plant equipment and systems must be maintained to always provide an N+1 system redundancy. The contractor will maintain vegetation below two and one halve inches in height in the construction areas, including the temporary boiler plant area and will provide prompt snow and ice removal services to maintain safe personnel and vehicle access to the temporary boiler plant equipment, including platforms and stairs, and general construction area, including adjacent roadways. PHASES 4 (17 weeks) Start of demolition of existing Boilers and all utility systems within the existing boiler building. Exterior faade work, such as brick / lintel repairs and replacement of man doors and windows can start at this time. PHASES 5 (51 weeks) - Boiler plant new civil, architectural, mechanical, electrical, plumbing, security systems, data communication system, utility work and site work can start at this time. PHASE 6 (21 weeks) System testing, commissioning, Punchlist work can start at this time. Scope of Demolition Work Summary: The following is a list of systems requiring Demolition within the existing building/roof/site for the Boiler Plant Upgrade: A. Mechanical: Demolition work shall include but not be limited to the following: Demolition of existing Boilers, Deaerator, Boiler controls, Surge Tank, Flash tank, Pumps, Boiler feed piping, Steam Piping, Condensate Piping, condensate transfer piping, Pressure safety relief vents, blowdown piping, vents, Softened water, Make-up water, chemical treatment systems and piping, air handling units, air conditioning units, Natural Gas Piping, Gas vents, Fuel oil pumps, and associated piping. Demolition of existing exhaust Fans, H & V Units, Unit Heaters and related piping and controls. Demolition of existing Boiler stacks, structural supports, pipe hangers, and supplemental steel. Plumbing / Fire Protection: Demolition work shall include but not be limited to the following: Demolition of existing roof storm drains, storm water piping, domestic cold-water piping, domestic hot water piping, domestic hot water heater, plumbing fixtures, floor drains, sump pumps, condensate coolers, and associated piping Sprinkler piping, sprinklers heads, Air Compressors, Refrigerant Dryers and associated compressed air piping for Boiler controls and Burner fuel oil atomization. (Note: Air Compressors, Refrigerant Dryers, Tanks, etc. shall be kept in a dry, secure area and reinstalled as shown on the new work plans). Electrical: Demolition work shall include but not be limited to the following: Demolition of existing wiring/raceway, boxes, transformers and electrical panels supplying power to all existing Boilers and related equipment. Demolition of all lighting, lighting panels and associated wiring/conduits. Demolition of existing Emergency Generator and associated power distribution. Architectural / Structural: Demolition work shall include but not be limited to the following: Demolition of existing Louvers, windows, interior doors, exterior pass doors, exterior overhead door, Architectural wall finishes, exterior brick pointing, floor finishes, ceilings, roofing, roof/wall flashing, roof penetration structural framing, roof curbs, stairs, platforms, equipment pads and all trench plates with associated embed frames and plates, and floor concrete required to be removed for new floor trenches. Site Work: Demolition work shall include but not be limited to the following: Demolition of existing paving, sidewalks, steps, platforms, railings, fencing, etc. Scope of New Work Summary: The new Boiler Plant construction shall be coordinated with the existing combined heat and power equipment (CHP equipment) and systems and have all systems integrated and tied into the new design and layout including all utilities and controls. Work shall be performed in a manner to maintain the power generation capability of the CHP during construction. The work requires providing a temporary Steam Boiler system installation capable of always providing full and continuous steam pressure to the site (including steam supply to the Community Living Center/Nursing Home - bldg. 92) with high reliability. The CHP Engine Generator Plant (excluding the Heat Recovery Steam Generator - HRSG) shall remain in operation throughout construction to provide power to the site and heat recovery heating hot water to bldg. 92). The temporary boilers shall include all steam/condensate piping tie-ins to the existing systems, all fuel system tie-ins such as gas and fuel oil, electrical power supply including emergency generator, security, lighting, fencing and site-work. The temporary boiler site shall include a heated and air-conditioned Operator trailer. to monitor the temporary Boilers, and all temporary ancillary boiler systems for a complete and fully functional all weather steam generation system. The operators in the temporary trailer shall be capable of monitoring and controlling the existing potable water treatment system (The air stripper and treatment system), well water supply pumps, the elevated water tower water level control, the Suffolk County Water supply system pumps located at the main entrance to the facility campus, the CHP Equipment Controls and the boiler plant security cameras, both at building 203 and the temporary boiler site. The Boiler Plant Upgrade Project new work shall include but not be limited to the following: Provide all new Boilers, ancillary systems, such as water softeners, chemical treatment, Deaerator, surge tank, surge tank pumps, boiler feed pumps, boiler utilities, building utilities such as lighting and power, emergency generator, Fire Protection, Fire Alarm, HVAC systems, site work, building finishes, doors, windows, roofing, paving, sidewalks, lighting, security, and other structural elements at the Northport VA Medical Center. The Boiler Control system and HVAC control system (HVAC controls shall be Johnson (FX) Facility Explorer) shall interface with existing site Johnson FX Building Automation System and its ECC in the Chiller Plant Control Room in the basement of the main hospital building - Bldg. 200. Note: New fire alarm system shall be provided in accordance with NFPA and VA codes and regulations. Installation of a fully functional system including but not limited to new fire alarm control panel, auxiliary booster panels and power supplies, fiber optic cabling from existing Buildings 92 and 14 patch panels, manual and automatic initiating devices, notification appliances, emergency control function interfaces, system monitoring, fire alarm circuitry and pathways. All work shall be coordinated with Northport VA fire alarm system vendor. Fire Detection System Speakers shall have individual volume control and shall be located and attenuated for speech clarity during full boiler operations. Site Conditions, As Built and Record Documents Although the VA makes every effort to keep drawings current to existing conditions, changes and updates are sometimes not recorded. It is therefore the Contractor s responsibility to perform field investigation and verify the accuracy of the drawings with the actual conditions. Field investigations shall include performing underground utility pipe and wire locating and marking prior to performing excavations. The contractor shall check existing conditions at the project site prior to bidding. Quality Assurance/Quality Control Plan The Contractor is responsible for reviewing the work done by any subcontractors that the Contractor has hired to assist with the completion of this SOW. The Contractor must provide the Government with a Quality Assurance/Quality Control (QA/QC) Plan that documents the methods, processes, procedures that are going to be implemented by the Contractor to validate the work their subcontractors perform. Hazardous Materials Hazardous material removal is required for this project. See abatement drawings ASB-1, ASB-2, LB-1, and specification for more details. All painted structural and miscellaneous steel in the boiler building will be assumed to have the potential to contain lead in the paint for which the contractor shall provide the necessary personnel protective equipment and remediation measures during removal as prescribed by OSHA regulations, project drawings and specifications. Personal Protective Equipment (PPE) The Contractor is responsible for obtaining/providing, inspecting, and maintaining any required Personal Protective Equipment (PPE) and access equipment (lifts, scaffolding, etc...) necessary to perform services identified in this SOW. Page 1 of Page 14 of 87 Page 1 of 1.4 Approach General This Scope of Work has been broken down into general requirements that are applicable to the entire contract and the specific construction effort: General (Section 3.1) Construction (Section 3.2) The bidding Contractor(s) will have to conduct a brief pre-award site survey (walkthrough) of the campus. This will be arranged through the contracting officer and conducted as a group or individually as per the contracting officer direction. 1.4.2 Phasing This project is phased; summarized in Section 1.3 Scope and on the drawings. The contractor will need to coordinate the work sequence to allow for uninterrupted service of the hospital and building 92 community living center (nursing home and rehabilitation center). Site Information Safety The Contractor shall pay special attention to Section 01 35 26 Safety Requirements of the Project Specification. Specification 01 35 26 has been modified to include site specific information for the Northport VAMC. The Site Superintendent on this project will be independent of the Site Safety and Health Officer (SSHO), so that the Prime Contractor will have two people on site overseeing all work. If one of these two has the proper credentials they can act as Competent Person (CP). All CPs must submit a 30-hour OSHA card that has been completed in the last 5 years. The contractor will be required to submit proof of specialized training for CPs as required for specialized functions stated in Section 01 35 26 Safety Requirements. Contractor personnel working onsite at the Medical Center will be required to attend a one-hour Northport VAMC site specific safety training class. This class will be held on site and will be taught by a member of the Buffalo VAMC safety office. Attendance to this class and proof of the 10-hour OSHA requirement will allow Contractor personnel to obtain a photo ID badge from the Northport VAMC Police. All Contractor personnel shall wear this badge, above the waist, at all times while on the Northport VAMC campus. Participation in this class is mandatory and must be done prior to the mobilization. The training and the badge will be valid for 3 years from the date of issue. If this training has been completed previously (as evidenced by a valid Northport VAMC Contractor photo ID badge) then no repeat training will be required until the printed expiration date. Personnel must attend the safety training class to renew an existing badge. Access Although the VANYHS campuses are public facilities, access to facility maintenance areas, electrical areas, mechanical areas, roof access, and certain other portions of the medical facility are restricted. Accessing these areas may require advance notice, pre-approval, and scheduling to gain entry. All visits and access requests to the Northport VA Medical Center under this scope of work shall be coordinated through the Contracting Officer Representative (COR) or the Technical POC. 1.5.3 Photography PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, Section 01 00 00 (General Requirements - 632-22-900), Article 1.31 requires the contractor to obtain the services of a professional photographer to document the entire construction process. As a reminder, it is VHA policy to respect the privacy of all persons (e.g., Veterans, patients, residents, members of the VHA workforce, and visitors) consistent with the needs of operating a national health care system. Privacy protections on VHA premises vary according to the needs and purposes of different types of areas, the persons included, and the purpose of the production and use of photographs, digital images, and video or audio recordings (excerpt from VHA Directive 1078). The Contractor shall ensure that any photographs taken do NOT include any VHA patients, members of the VHA workforce, or visitors to the VAMC facility. Applicable Documents The following documents are applicable to this Scope of Work (SOW) to the extent specified herein. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in sections 3 of this SOW, whether or not they are listed here. Government Documents The following directives, guides, handbooks, and drawings form a part of this document to the extent specified herein. Unless otherwise specified, the latest revisions available shall be used. Copies of construction related Department of Veterans Affairs directives, guides, and handbooks are available from the Office of Construction and Facilities Management website: http://www.cfm.va.gov/til/index.asp DEPARTMENT OF VETERANS AFFAIRS DIRECTIVES 1078 PRIVACY OF PERSONS REGARDING PHOTOGRAPHS, DIGITAL IMAGES, AND VIDEO OR AUDIO RECORDINGS DEPARTMENT OF VETERANS AFFAIRS, OFFICE OF CONSTRUCTION & FACILITIES MANAGEMENT PROGRAM GUIDES PG-18-1 MASTER CONSTRUCTION SPECIFICATIONS* PG-18-3 DESIGN AND CONSTRUCTION PROCEDURES PG-18-4 STANDARD DETAILS AND CAD STANDARDS PG-18-5 EQUIPMENT GUIDE LIST PG-18-9 SPACE PLANNING CRITERIA PG-18-10 DESIGN MANUALS * Latest version of PG-18-1 applies except for the General Requirements specification (01 00 00) and the Safety Requirements specification (01 35 26). See section 2.2 for more information. PG-18-12 DESIGN GUIDES PG-18-13 BARRIER FREE DESIGN GUIDE PG-18-14 ROOM FINISHES, DOOR AND HARDWARE SCHEDULES PG-18-17 ENVIRONMENTAL PLANNING GUIDANCE Veterans Health Administration - New York Healthcare Project Specific Documents The following drawings and documents form a part of this document to the extent specified herein. Documents identified as AS MODIFIED FOR VA PROJECT 632-22-900 are base VA documents that have been tailored to the needs of this specific effort. While the base VA documents are available on the Office of Construction and Facilities Management website listed above, the Contractor shall use the modified version listed below, NOT the base document. Copies of these documents are available from the CO, COR, or Technical POC. VA NEW YORK HEALTHCARE SYSTEM, NORTHPORT VA MEDICAL CENTER DRAWINGS PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, SECTION 00 01 15 LIST OF DRAWING SHEETS (AS MODIFIED FOR VA PROJECT 632-22-900) lists all drawings for this construction effort. SPECIFICATIONS PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, SECTION 00 01 10 TABLE OF CONTENTS (AS MODIFIED FOR VA PROJECT 632-22-900) lists all relevant and modified construction specifications for this construction effort; except for Section 01 32 00 Construction Documentation and referenced below in 2.5 Records Management. Non-Government Publications All work shall be accomplished in strict accordance with the latest codes and standards. The Contractor shall follow any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes. Order of Precedence In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained from the Contracting Officer. Records Management Section 01 32 00 Construction Documentation for requirements for the VISN 2 Autodesk Build Construction management platform to be utilized for this Projects document control, submittals and records management. See attachement. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format (paper, electronic, etc.) or mode of transmission (email, fax, etc.) or state of completion (draft, final, etc.). No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. Requirements The Contractor shall provide personnel, material, services, and facilities to perform, accomplish, and deliver the required services detailed in this scope of work. General This section contains general information that is applicable for the duration of the contract (i.e. applies to all parts of this effort). Status Updates The Contractor shall prepare and submit periodic status reports throughout the duration of the contract. The reporting period will begin at Notice to Proceed. After the Preconstruction Conference is held (section 3.2.3), Status Meetings will commence (section 3.2.7). The contents of status reports shall include but is not limited to the following information/topics: Summary and Current Status of Project Progress Accomplished (for the previous period) Progress Anticipated (for the next period and long term) Updated Interim Schedule Project Schedule Narrative Submittal Status (approved and rejected) RFI Status (open and resolved) Problems Encountered and Anticipated / Risk Mitigation Strategy Safety Observations and Planning Record of Open Discussions Record of Action Items (new and completed) Financial Status (invoicing status and updated Schedule of Values) Meetings Several different meetings are identified under this contract. Information contained within this section is relevant to all meetings identified in this contract. Any meeting specific details are in its respective section of this SOW. The documents related to any meeting may be organized in Contractor specified format or can use templates available via Autodesk Build, a construction management software provided by the VA for this project. The digital product to the Government shall be supplied in a Microsoft, AutoCAD, Revit, or PDF format. Physical copies scanned to PDF are acceptable. Meeting Scheduling All meetings identified within this SOW are to be coordinated and scheduled with the COR. See Section 1.5.2 and Section 5.1 for special coordination and the named COR for this project. Meeting Agenda The VA shall provide a meeting agenda 3 business days prior to the scheduled date of each of the meetings. Meeting Presentation Materials Any required presentation materials (e.g. handouts, slide presentation, design information, drawings, schedules, cut sheets, etc ) shall be provided to the contractor at the same time as the meeting agenda. Meeting Minutes The VA shall provide meeting minutes to document the discussion had during the meeting. The contents of meeting minutes shall include but is not limited to the following information/topics: Meeting attendees Narrative to describe contents of meeting and any discussions held. List of action items (for both the Government and the Contractor) Schedule Review The VA shall provide draft meeting minutes within 3 business days of the meeting. The contractor shall review and provide comments back to the VA within 2 business days of receipt of the draft meeting minutes. The VA shall finalize the meeting minutes and submit the final meeting minutes to the Contractor within 3 business days of receipt of any comments. Construction Meetings The Contractors scope of work for Construction shall include, but is not limited to the following: Page 1 of Page 18 of 87 Page 1 of 3.2.1 Kick-off Meeting and Site Survey The VA shall conduct a kick-off meeting which the contractor and the contractor s schedule expert/consultant shall attend. During the kick-off meeting the Contractor shall address their plan to meet the design intent, review their initial draft schedule, and review their plan to address any risks associated with the effort. This meeting shall comply with the terms of Section 3.1.2 of this SOW. The timing of this meeting will be after contract award and before starting submittals. Site surveys shall be conducted in accordance with Section 1.5.2. In conjunction with the Kick-off Meeting, the Contractor shall schedule the site survey of the workspaces to assess current site conditions, determine locations of utilities, waste bin location, safety document information, and photograph existing conditions in accordance with Section 1.5.3. Submittals In accordance with the terms of PG-18-1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 01 33 23 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES (632-22-900), the contractor shall provide submittals and shop drawings for review prior to starting work. A submittal register template has been generated for this effort and represents a list of the minimum required submittals based upon the current construction documents. Although every attempt has been made to ensure that this list is complete, additional submittals not listed may be required. An electronic copy shall be requested from the COR and status changes maintained by the Contractor. The submittal register indicates specific submittals being deemed critical by the VA which are required to be submitted and approved by the VA in advance of the Contractor mobilizing onsite. These critical submittals include submission and approval of a Baseline construction schedule with cost loaded activities as required by project specification section 01 32 16.13 Network Analysis Schedules Large VISN 2 Construction Project Design-Bid-Build. Preconstruction Conference Once the critical submittals have been approved, the Contractor shall attend a Preconstruction Conference. This meeting will be a follow-up to the Kick-off Meeting and Site Survey. In preparation for this meeting the Contractor shall compile: The final updated safety documents from the approval process are mandatory and this meeting will be canceled if not provided (to include any changes made to address approved as noted status): Construction work plan The site-specific safety plan All Activity Hazard Analysis (AHAs) with named (CPs) A list of any remaining submittals to be provided with planned dates. The submittal log register is an acceptable format. Any additional clarifying details about the work to be performed that has been updated based upon the site survey and approved submittals. Refined Schedule of Values (SOV) showing a detailed breakdown of work to be invoiced by phase and individual schedule activities. Current baseline project schedule in accordance with Section 5.2. List of all expected w...

RFI# 4 OFFEROR S PROSAL DUE DATE HAS BEEN EXTENDED TO JULY 14, 2025@ 2:00PM EST. 1. Should tax be included in our bid? Yes, all taxes should be within proposal price. 2. Please confirm if prevailing wages will be locked in for the duration of the project or should we figure escalation costs? Confirmed, the current prevailing wages will be consistent for the life of the project with no escalation. 3. Please confirm if there are any domestic steel requirements. Yes, per the Buy American Act regulations. 4. Please confirm that the ASME Code requirements for this project are subject to B31.1, Building Services Piping Yes, confirmed for ASME B31.9 Building Services Piping. Work on pressure vessels, Fired and Un-fired, that would require a ASME U, S or R stamp is required to be performed by a contractor that holds a current ASME U, S and/or R stamp under the ASME certification program. 5. Will the mechanical installation contractor be required to hold an ASME U, S, H or R stamp? Yes, confirmed for ASME B31.9 Building Services Piping. Work on pressure vessels, Fired and Un-fired, that would require a ASME U, S or R stamp is required to be performed by a contractor that holds a current ASME U, S and/or R stamp under the ASME certification program. 6. Will hydrostatic testing be sufficient on all pipe welds or will x-ray be required? Some x-ray is required. Refer to spec section 23 21 11 Paragraph 3.3.H for non-destructive examination requirements. 7. Will chemical flushing of new piping systems be required prior to putting system in service? Some x-ray is required. Refer to spec section 23 21 11 Paragraph 3.3.H for non-destructive examination requirements. 8. Will water for hydrostatic testing of piping systems and boiler boil-out be provided by owner? Hydrostatic Testing: Yes as noted in Section 01 00 00, Paragraph 1.17.F. Water is available at no cost to the Contractor. 9. Can discharge water from hydrostatic testing and boil-out be allowed to go into floor drains or do we need to provide a frac tank. Boiler chemically treated Boil-out Water can be discharged to the site sanitary system. It cannot discharge to the site storm water system. Untreated Hydrostatic test water and flushing water can be discharged to either the Site sanitary or the site storm water system. 10. If X-ray is required, what percentage of welds will require x-ray and who will be responsible for the cost of testing? Refer to spec section 23 21 11 Paragraph 3.3.H for non-destructive examination requirements. The independent testing agency shall be hired by the Contractor. 11. Will tie-in shutdowns need to be done during off hours? Depends on the where the shut-down occurs and the length of time. If the shut-down is required for the entire Facility, it s generally done during after-hours or weekends. Shutdowns of steam service to Building 92, the VA nursing home may require the contractor to provide means of supplemental heating and/or domestic hot water if a shutdown is required for more than 4 hours. 12. Will building mechanical/boiler room be cleared of all stored debris prior to us entering those areas? The contractor shall provide two (2) forty-foot-long standard metal shipping container type storage containers (placement location onsite TBD) and wood dunnage starting from the installation of the project s contractor provided temporary boilers installation period thru the end of the Project. The shipping containers shall be placed upon sufficient pressure treated timbers and planking to properly level and support the shipping containers and keep the contents securely above rainwater run-off. The shipping containers are to be in good condition with all gaskets in good condition to prevent water, insect and vermin infestation. Some of the equipment will need disassembly from existing piping, equipment and supports, which will be provided by the Contractor. VA boiler plant operators shall palletize, and plastic wrap the equipment/spare parts/valves/tooling with the assistance of the contractor. The Contractors assistance will include providing labor, pallets, banding and plastic wrap and fork truck services to relocate the palletized materials to the contractor provided shipping containers. At the end of the project, the contractor will again provide assistance to the VA in the form of sufficient labor and fork truck services to relocate the materials, equipment and tooling within the shipping containers into the newly renovated boiler plant or other area VA building. This work will be tracked as a unique series of work activities on the schedule. 13. Pipe Spec on dwg. MP702 references specification 22 31 11 for the soft water piping system. The specification calls for threaded galvanized up to 3 . The valves are called out as carbon steel threaded ball valves. Drawing MP304 shows these valves as flanged gates, please clarify. Are we to use threaded galvanized pipe with threaded flanges with flanged ball valves or gate valves. Or are we using threaded ball valves with nipples to thread flanges. Provide Schedule 80 stainless steel piping for soft cold-water system. Specification 223111 will be updated to reflect this change. Provide carbon steel threaded ball valves as currently noted in the specification. 14. Please provide company and contact info for the BMS contractor in the boiler plant. ABLE Company, Mr. Robert Mangiapia, Phone: 203-876-0636; Cell: 203-520-7693. 15. Can you please issue the pre-bid walk-thru sign in sheet? See attached 16. Please confirm estimated start date for the project. Date is tentatively schedule for August 29, 2025. 17. Can another site visit be scheduled prior to bid date? No. 18. Can the RFI deadline be extended an additional one week to allow sufficient time to review project documents? No. 19. Please also extend the bid date so we have sufficient time to review and prepare our bid after receipt of new RFI responses. RFPs from Offeror s will be extended to July 14, 2025 by 2:00pm EST. No other extension will be given. 20. Please provide the VA Standard Detail 32 12 16-04 as noted on detail-7 in drawing C100 See attached PDF of Detail 32 12 16 -04 21. Please provide additional footing enlargement details at grid F-2 and F-3 where the column footing lies on the building perimeter foundation wall and column pier and how the enlargement must tie into the foundation wall and column piers. See Section 7, Sheet S501. Dowel into both strip or column footing and into pedestal or continuous wall footing @ 8"oc and install rebar + epoxy. New footing will be 2-'0" larger than existing column footing on all sides. 22. Are there As-built drawings of the existing building? See Keynote 18, Sheet C300. 23. Where are the Site Piping Supports located as shown on detail-4 in drawing SB101? See Keynote 18, Sheet C300. 24. There is documentation provided for the Buy American Act. In instances where products or equipment are manufactured elsewhere but assembled in America, does this comply? No. The BAA requires that products or equipment be manufactured in the U.S. to comply with procurement preferences. 25. Does every product (to a certain extent) must be manufactured in America? Yes. 26. What are the instances where a substitute is acceptable? Answered by CO. 27. Are we able to include substitutes in our proposal if certain American Made products have longer lead times than non-American products? No 28. Who is responsible for providing the hoist mentioned on S-501, detail #34. The hoist is contractor furnished and installed. The equipment schedule on AE411 sheet will be revised to reflect this. 29. Please clarify the extent of the slab replacement in the boiler room. See Keynote 03.13, Sheet SB101 and concrete hatch extents on Section 1, Sheet SB101. 30. Slab on grade (does not include elevated slab above basement) between gridlines 2 and 5 and between A and F is to be replaced. 31. Please clarify the size of the boiler stacks. The stacks are 36" diameter. 32. The Mechanical Plant schedules do not provide any manufacturer information. Is it possible to provide the basis of design manufacturers for each piece of equipment (Boilers, tanks, etc). Boiler - Cleaver Brooks CBCW Deaerator - Kasas City Deaerator Company Model TC90 Feedwater/Condensate pumps - Scot Pump Vertical Multistage Blowoff Tank - Penn Separator Corp. Fuel Oil Pumps - Viking Pump Temp Boiler - Powerhouse RH-800 33. Please provide contact information for the existing controls BMS Vendor. KLIMA Controls (Johnson Facility Explorer). (212)676-5100 (company main), michaelr@klimany.com (sales engineer). 34. In addition, who is responsible for instrumentation & tie-ins to existing Scada system? The Prime contractor is responsible for the SCADA system (control and any tie - ins and relocations); temporary and permanent power will be provided by the Prime contractors Electrical Contractor. 35. Please provide contact information for the existing Fire Alarm Vendor. Casey Fire Alarm, John Petersen, Cell: 516-521-3494. 36. Please provide contact information for the existing Nurse call Vendor. No Nurse call. 37. Please provide contact information for the existing Audio Visual/Technology Vendor. The existing CCTV system does not have a service contract. The camera manufacturers are Axis Communications. 38. Please advise if the roof depicted on drawing SF102 is currently under warranty. If the roof is still under warranty, please provide the contact information for the roofer holding the warranty. Roof is being replaced. No warranty is in place. 39. Please advise if the contractor will be responsible for the full-time operator and fuel costs throughout the project s duration (Phase 2) for the temporary boiler. The Government will provide operators for the temporary and new permanent boiler plant after the continuous proof of performance operation period has been completed and accepted by the VA. The Contractor is responsible to provide qualified High pressure steam boiler operators for temporary boiler and new permanent boiler plant start-up and thru the continuous proof of performance operational period until accepted by the VA. The Government will provide liquid fuel, propane and Natural Gas for temporary boiler operation. 40. We have reviewed the drawings and specifications for this solicitation and noticed a significant amount of trenching excavation is required. Please provide a geotechnical report for this project. Due to this project s dewatering contingency in specification section 31 23 19. If this project requires dewatering, the quantity and quality (level of contaminates) of the water is unknown. In the case the water is contaminated, due to designated contaminates, the water cannot be discharged in the sewer systems per DEP rules and regulations. The contaminated water must be disposed legally as a petroleum product. The cost of petroleum contaminated water is astronomical (approximately $1 per gallon). Furthermore, a 300 GPM pump running for twelve hours a day will generate 216,000 gallons per day. To allow bidders to bid on equal terms, we are respectfully requesting you designate the dewatering scopes of work as an Allowance to be paid per the actual expenses incurred if ground water is encounter. The cost for disposal of Contaminated ground water if encountered shall be paid for as an unforeseen condition in accordance with FAR Regulations. The VA has not encountered petroleum contaminated groundwater in past excavations within the area noted in the design drawings. 41. If the contractor is responsible for the Temp Emergency Generators, please provide the make and manufacturer. Electrical contractor is responsible for temporary generator. Electrical contractor is responsible to provide a suitably listed emergency standby generator of the appropriate size and voltage as indicated on the drawings. Provide appropriate submittals for review. 42. Please provide the boiler flue specs and flue pipe ID. None shown on drawings or specifications. Boiler stacks are 36" diameter as shown on MP513 - final dimensions will need to be coordinated with the requirements of the burner provided. Materials specifications are included in Spec Section 23 51 00. 43. Who is responsible for salt and chemicals for the temporary boiler system during the 23-day operational proving period? The contractor. 44. Who is responsible for salt and chemicals for the temporary boiler system during the duration of the contract? The Northport VA after acceptance of the 23-day operational proving period. 45. Who is responsible for loading salt and chemicals for the temporary boiler system during the duration of the contract? The Northport VA after acceptance of the 23-day operational proving period. 46. Please confirm the Contractor shall provide 24/7 operators for the temporary system during the operational proving period of the temporary system. How many operators does the Contractor need to supply during each shift if it is in fact the contractor s responsibility? The contractor shall provide qualified licensed boiler operators during boiler start-up and proof of performance periods. One (1) operator per shift. 45. Who is responsible for 24/7 operators during the operational proving period of the new boiler system? Will the Government operators man the plant during this period of time? The Contractor shall provide qualified licensed boiler operators during boiler start-up and proof of performance periods. Minimum one (1) operator per shift. 46. Who is responsible for salt and chemicals for the new boiler system during the operational proving period of the new system? The contractor. 47. Please confirm the Government will supply all fuel oil for testing both the temporary and new system and for the operational proving periods for both temporary and new systems. Yes, the Northport VA will supply all fuel. The contractor is responsible for all necessary piping, pumps and leak protection to transfer fuel oil from the underground tanks to the boilers. 48. The temporary boilers are commercially available units that do not come equipped to meet the stringent requirements of the VHA Boiler Plant Safety Device Testing Manual. Please confirm you want the Contractor to modify these commercially available units and account for those costs in their estimate. The temporary boilers are commercially available units that do not come equipped to meet the stringent requirements of the VHA Boiler Plant Safety Device Testing Manual. Please confirm you want the Contractor to modify these commercially available units and account for those costs in their estimate. The Contractor shall provide as many steam safety devices and controls, as contained within the VHA Boiler Plant Safety Device Testing Manual 8th edition and VA Specifications 23 52 13 Fire Tube Boilers and 23 09 11 Instrumentation and Control for Boiler Plant, as as an upgrade to the normal commercial product offering as is reasonably achievable from the boiler manufacturers. The Contractor being responsible for Temporary Boiler and Ancillary Equipment Maintenance and Repair is required to have critical spare parts on hand in order to maintain the boiler system availability up-time required without delays for parts procurement and shipping. E.g. steam safety relief valves, sensors, servos, actuators, control boards, gaskets, etc. 49. Please confirm the VA Boiler Plant Operators will handle routine maintenance of the temporary boiler units. Maintenance repairs and replacements will be required to be performed by the contractor. Northport VA Operators will monitor and operate the Boilers only. Monitoring includes performing daily water testing. Any required adjustments to the water treatment system will be performed by the contractor. The contractor shall provide all necessary piping provisions for the operators to perform daily water chemistry testing. 50. Please confirm the steel contractor shall be AISC certified fabricator/erector. Yes, confirmed. 51. Please confirm the CxA is by the Government. Yes, confirmed. 52. Are O2 Analyzers required for the temporary boilers? Yes. Is Continuous Emissions Monitoring (CEMS) required for the temporary boilers? This is expensive. No, continuous Emissions Monitoring is not required. 53. Who is responsible for state/local air permitting for the temporary and new boilers? Temporary The Northport VA shall be the lead for state/local air permitting/registration for the temporary and new boilers. 54. Confirm the temporary boilers do not need to be ultra-low NOX. Yes Confirmed. 55. Who is responsible for fuel oil fill of the temporary generator serving the temporary boiler plant? Northport VA. Who is responsible for refilling during the duration of the contract? Northport VA. Who is responsible for preventative maintenance and service of the temporary generator? Contractor. 56. What non-binding date should we utilize for notice to proceed in our project schedule that will be submitted as part of the RFP response? August 29, 2025. 57. Please advise on the natural gas supply pressure going to the temporary boilers so we can appropriately size the necessary NG PRV at each temp. 15 PSI. 58. Pertaining to SECTION 01 35 26 1.17-J, is a full-time (24x7) fire watch going to be required for the existing Boiler Plant during the renovation project? Every VA interprets/handles this differently, and this can lead to a significant cost adder. Fire watch to be by Northport VA FD. 59. "Section 01 45 00 of the specifications outlines the requirement for a CQC System Manager who may, under certain circumstances, serve as the Superintendent. The section also refers to a list of specialized CQC support personnel to assist in the quality control process. However, the solicitation does not clearly state (please advise): a. Whether the Government expects the CQC System Manager and Project Superintendent to be two separate full-time onsite personnel, or if a dual-hat approach is acceptable for this project s scope and complexity. The prime contractor must maintain a directly employed designated responsible individual onsite in order for any work to be performed onsite to coordinate and control that work. This requirement cannot be subcontracted or delegated to a subcontractor. To maintain project continuity and to avoid work stoppages due to lack of the Prime Contractors personnel being onsite, the VA recommends that there be two designated responsible individuals onsite as onsite work increases beyond a single trade crew. b. Whether the CQC support personnel (electrical, mechanical, civil, environmental, etc.) are required to be full-time onsite, available on-call, or available periodically during relevant work phases. (Can these be the subcontractor s foreman/superintendent or directly employed by the Prime?) Project CQC support personnel can be full-time onsite, available on-call, or available periodically during relevant work phases as necessary to due-diligently support the project s schedule and provide the inspections required by project specification sections applicable to the project scope of work in a timely manner. The prime contractor must maintain a directly employed designated responsible individual onsite in order for work to be performed onsite. The Project Superintendent is responsible for all aspects of the project work quality and shall be subject to removal by the contracting officer if there are demonstrated lapses in quality control of the work required to be performed. Lack of adequate onsite support personnel shall not be an excuse for breakdown in quality control relative to submittal reviews by the contractor completeness and adherence to specification requirements, completion and submission of daily work and inspection reports, timely submission of outage requests, inspection readiness notifications to the VA and submission of required schedule updates. The CPM schedule will include as unique individual work activities for each system and work phase all required Inspections, including VA witness requirements, for Weld Testing, Welding, Piping Installations (Flushing, Hydrotesting), Equipment Start-ups, Concrete Pours, Boiler Safety Device Testing, masonry tuck pointing, etc. c. Whether the Government has a minimum expectation for the number of full-time onsite CQC employees directly employed by the Prime Contractor (excluding subcontractor staff) during active construction. The VA s expectation as defined in the specification 01 45 00 is that the contractor shall employ, and/or directly contract, during construction installations CQC inspectors with demonstrated experience and expertise providing quality control inspection in the prime scopes of work relative to this project; ASME and AWS welding programs and NDE testing, Steam Piping systems, Condensate Piping Systems, Feedwater Piping systems, Fuel Oil and Fuel Gas piping systems, Large Boiler Installations and Testing, Boiler and Steam System Controls, Boiler Operations, Electric Power Systems and Switchgear, Electric Power Raceway and Wiring, Structural and Miscellaneous Steel, Concrete Installations and testing, Masonry Restoration, Roofing System Installations, Building Envelope systems and Industrial Coating Systems. Each inspector will be required to read and maintain a copy of the specifications applicable to the work being performed, along with copies of referenced standards, to understand the project requirements and thus to aid in determination if the work is being performed per contract requirements. The CQC inspectors are required to be onsite when the work applicable to their experience and expertise is ready for inspection and prior to being covered or made in-accessible for inspection without having to perform re-work. 60. Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO? VA Response No. Per Specification 01 35 26 1.9 SITE SAFETY AND HEALTH OFFICER (SSHO) and COMPETENT PERSON (CP): The Prime Contractor shall provide a Safety oversight team that includes a minimum of one (1) person at each project site, for each shift, to function as the Site Safety and Health Officer (SSHO). The Prime Contractor shall provide a minimum of one Full-Time SSHO at each project site, for each shift (with no other duties) that holds as current, a professional safety certification with at least 3 years of dedicated construction safety related experience. 61. If no to the question above, will the SSHO need to be full-time for this project? Yes. See Response to Question 60) above. 62. Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC? VA Response - Section 01 45 00 of the specifications outlines the education and experience requirements for a CQC System Manager who may, under certain circumstances, serve as the Superintendent. Those circumstances are primarily related to the volume and complexity of work being performed. The prime contractor must maintain a directly employed designated responsible individual onsite for any work to be performed to coordinate and control that work. This requirement cannot be subcontracted or delegated to a subcontractor. To maintain project continuity and to avoid work stoppages due to lack of the Prime Contractors required personnel being onsite, the VA recommends that there be two designated qualified and responsible individuals onsite as onsite work increases beyond a single trade crew. Per the specification requirements, the experience and education requirements for the designated alternate CQC manager are the same as the Primary designated CGC Manager. 63. If no to the question above, will the QA/QC need to be full time for this project? See Response to Question 62) above. 64. Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC? No See Response to Question 60) above. 65. Who is responsible for contracting the commissioning agent? Northport VA. 66. Will shutdowns be required to be done during off hours or weekends? Depends on the where the shut-down occurs and the length of time. If the shut-down is required for the entire Facility, it s generally done during after-hours or weekends. Shutdowns of steam service to Building 92, the VA nursing home may require the contractor to provide means of supplemental heating and/or domestic hot water if a shutdown is required for more than 4 hours. 67. Please confirm if the code requirements for mechanical piping installation and testing are subject to ASME B31.9 Building Services Piping, and will the mechanical installation contractor be required to hold an ASME U, S, H or R stamp? Yes, confirmed for ASME B31.9 Building Services Piping. Work on pressure vessels, Fired and Un-fired, that would require a ASME U, S or R stamp is required to be performed by a contractor that holds a current ASME U, S and/or R stamp under the ASME certification program. 68. Please confirm if the code requirements for mechanical piping installation and testing are subject to B31.1 Power Piping and will the mechanical installation contractor be required to hold an ASME U, S, H or R stamp? Yes, confirmed for B31.1 Power Piping. Work on pressure vessels, Fired and Un-fired, that would require a ASME U, S or R stamp is required to be performed by a contractor that holds a current ASME U, S and/or R stamp under the ASME certification program. 69. Please confirm if there is assumed asbestos on any piping that is to be? Refer to Drawings ASB-1 and ASB-2. 70. Will boiler plant and mechanical rooms etc. be cleared of all stored debris prior to the contractor entering those areas? The boiler plant and mechanical rooms will have all materials and equipment that the Government wishes to retain tagged for removal and relocation onsite with the assistance of the contractor, and all other remaining materials will be considered ready for removal and disposal by the Contractor. 71. Will a full-time fire watch be required during activities such as cutting and welding? How long after such activities are completed? Yes, by the Northport VA FD. 30 minutes. 72. Who is responsible for all coordination drawings if required? Who will act as the Gate Keeper The prime contractor is responsible for development of coordination drawings where required by specifications. The prime contractor may subcontract the development work to a competent subcontractor or subcontractors. 73. Will it be the responsibility of the mechanical contractor to lead the coordination process? The prime contractor is responsible to lead the coordination process. 74. Will the mechanical contractor be responsible for clash detection and reporting during the coordination process? The prime contractor is responsible to lead the coordination process, including clash detection and development of alterations necessary to avoid clashes based on the systems involved. 75. Is there a particular vendor or contractor currently servicing and maintaining the Building Automation System or Temperature Controls System? The existing facility Building Automation System is the Johnson Facility Explorer (FX). This system is not currently under a contracted service contract. 76. Would alternative vendors for the DDC System such as Siemens be acceptable in lieu of Johnson FX? No, the VA is transitioning all DDC systems to Johnson Facility Explorer (FX). 77. With regards to underground utility work how much open trenching be allowed at a time? There is no restriction on the amount of open trenching that can be developed within a given time frame. Open trenches must be contained within effective personnel barrier fencing, be provided with automatic dewatering provisions and stepped back and/or shored to comply with applicable OSHA requirements. 78. After backfilling, topsoil and seed have been applied who is responsible for watering? If the contractor is responsible will water be provided by the facility? The contractor will be responsible for watering. The VA will provide the water supply. 79. On all underground work please confirm if excavated material is acceptable for re-use as backfill? Excavated materials that are free of softball size or larger stones or hard materials may be utilized for as backfill except where graded sand or graded backfills are specifically required by specification and/or drawings. This may require screening of excavated soils if there are rocks and hard materials the size of a softball or larger. 80. Please confirm if the contractor is responsible for any rock removal that is encountered. If so, what is the assumed elevations and quantity of rock material? The soil on Long Island is mainly sand. There is no known bedrock within the limits of the trenching shown on the drawings. 81. Please confirm if a unit price can be established for rock removal as opposed to carrying in bid? No, unit price cannot be established for rock removal. 82. If an extreme amount of rock is encountered/removed, please confirm if extra time will be added to the contract completion date? This question is hypothetical and cannot be answered at this time but will be addressed on a case-by-case bases. However, the completion of the project is set within the parameters of the period of performance. 83. Please confirm if there is a separate staging area onsite for fill material to be stockpiled for re-use? Yes, this can be arranged with the Northport VA Facility. 84. Please confirm if an onsite arborist is required for any tree removal or tree protection? The VA-COR shall determine which trees may be removed and what tree protection is required. All trees in construction areas that are not to be removed shall be provided with hard barriers to prevent construction equipment from damaging exposed roots, trunks and limbs. 85. Please advise if the site contains any contaminated soil that needs to be removed. No contaminated soil is known to be present. 86. If the underground site package requires removal of contaminated soils. Will the site contractor be required to have operators trained and certified in all various levels of contamination handling? Yes. 87. Please confirm if we will be allowed to keep a locked storage container or conex box within the grounds. Yes, confirmed.