Y1AZ--Renovate SPD Phase IV Project 526-25-100 36C24226B0013

Page 4 of 4 THIS IS A PRE-SOLICITATION NOTICE ONLY Project No. 526-25-100; Renovate SPD Phase IV at the James J. Peters VA Medical Center, Bronx, New York. CONSTRUCTION SERVICES GENERAL SCOPE/Statement of Work. This is a construction contract for the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468 to furnish all supervision, labor, equipment, and material necessary to renovate our Sterile Processing Department logistic area and its surrounding spaces in building 100 of the James J. Peters VA Medical Center. All work shall be completed in accordance with all published applicable local/state/federal/national codes, ordinances, and regulations, along with all related VA directives, design guides and manuals, specifications, and standards plus all VA requirements (federal or local) that are project specific to the documented scope of work on this site. Contractors are required to visit the site and meet with the Contracting Officer s Representative (COR) prior to bidding. The goal is to enhance patient care by improving workflow efficiency, sterilization processes, and infection control within the SPD Department. The work will also include design and system upgrades to support mechanical and HVAC requirements in alignment with current VA standards. All work shall be executed in accordance with the architectural drawings, design narratives, and specifications prepared by the architectural firm. All trade work must be done by a certified master plumber, master electrician, etc. and work must be completed in 8-hour increments to ensure fire safety standards. FDNY fire safety protocols must be followed. Work is not considered complete unless a sanitation ticket is provided for the construction debris. No wiring, pipes, equipment or construction debris is to be left abandoned. Contractor will be responsible to remove any wiring, pipes, and equipment causing an obstruction to the area and/or project. Scope of Work: SPD Logistics Consolidation and Workflow Improvements Develop a consolidated layout of the SPD Logistics area and adjacent spaces in accordance with AE firm 100% stamped drawings. Create mechanical modifications to improve processing flow of sterile medical instruments as per design guide/TIL. Enhance environmental controls to maintain a sterile environment and high-level infection control. Mechanical and Architectural Renovations Redesign room configurations as needed to accommodate new equipment and functions. Follow the AE drawings and specs for guidance. Perform wall demolition, install new doors, windows, louvers, and equipment support pads as required. Bulk Supply, clean supply, bulk receiving, OR Clean storage, clean equipment and Anteroom Spaces will receive new Stonhard flooring. Contractor will prep the floor, grind/sand it down, level and repair the floor as needed to receive the new flooring. Walls for the same spaces will receive diamond stainless steel plates to protect the walls from damage. Install ventilation systems, grated walkway installation, and restoration painting of all affected walls, ceilings, and floors. Provide electrical upgrades necessary to support new mechanical and medical equipment as per drawings. HVAC System Adjustments and Upgrades Modify the existing HVAC system serving the SPD to support the new room layout and equipment. Provide new exhaust ventilation per equipment manufacturer specifications and the VA HVAC Design Manual and TIL. Provide two new air handling units York brand custom made. These units should be mounted in the interstitial as high in the beam pocket as possible using new steel supports and hanger rods as required per manufacture installation recommendations. Ensure proper room pressurization to meet VA infection control requirements. Install room temperature controls, humidification systems, and alarm integration in accordance with VA HVAC Design Manual standards. All control shall to be done by ITC to ensure full compatibility Electrical All equipment shall be provided with a disconnect switch as per NEC requirements, and the disconnect shall be installed in an accessible location. 7 cameras in total should be installed as directed by the VA COR. Provide a new Network Video Recorder (NVR) in the Security Equipment Room of the existing facility. The new NVR shall be connected to the existing security system network. NVR shall have 90-day recording capacity. The SSTV shall be monitored/controlled by the centralized SCC in Building 16. Ensure the NVR is connected to the main security control center. All wiring should be in conduits as per NEC and VA design guides. SSTV shall be able to be fully integrated with the PACS. Cameras should be Avigilon; SSTV system should be Avigilon control center 7 software to be compatible with our system. PACS should be HID. Equipment provided as part of this project will be compatible with the VA Security Project. The VA Security Project will utilize C-Cure 9000 for the PACS software which will require iSTAR Access Controllers. The Contractor shall furnish, install, configure, test, and commission a complete Avigilon video surveillance system for Building 100. The system shall be comprised of Avigilon-manufactured components and fully compliant with: VA Master Specifications Division 28 23 00 Video Surveillance VA IT Design Manual (latest edition) ANSI/TIA-568-D (Structured Cabling Standards) ANSI/TIA-606-B (Administration and Labeling Standards) NFPA 70 (NEC) and applicable NFPA codes System Requirements The CCTV system shall include, but not be limited to, the following components and services: Head-End Equipment Avigilon HD NVR4 Premium network video recorder, configured with RAID storage and redundant power. Dedicated Rack. Storage sized to provide a minimum of 30 days continuous recording at full resolution for all installed cameras. Uninterruptible Power Supply (UPS) sized to support all CCTV head-end components for a minimum of 30 minutes under full load. Network switches, PoE media converters, patch panels, and all related accessories should be installed in the nearest telecom room. Cabling Infrastructure CAT6A copper cabling for all camera drops, tested and certified per TIA-568-D. Fiber optic cabling (singlemode or multimode as required) with LC terminations, tested per TIA-568.3-D. Complete labeling and administration per TIA-606-B and VA standards. Cameras & Software Avigilon IP cameras as shown on contract drawings, including lenses, mounts, housings, and environmental enclosures. Avigilon Control Center (ACC) software licensing, configured for VA Police user access and system administration. Location of Head-End The CCTV head-end, including NVR, UPS, switches, and all related components, shall be installed in the Police Station, Building 100, First Floor, in a dedicated secure, rack-mounted configuration. Submittals & Approvals The Contractor shall prepare and submit shop drawings for approval by the VA prior to procurement or installation. Shop drawings shall include: Camera locations and schedules Cable routing and riser diagrams One-line diagrams and rack elevations Storage calculations and system architecture Written VA approval is required before work may proceed. Testing, Commissioning & Training The Contractor shall test and certify all cabling. Perform full functional testing of all cameras, recording, playback, failover, and UPS backup. Provide final as-built drawings and test documentation. Conduct training for VA Police personnel on system operation, user administration, and maintenance. Deliverable The Contractor shall provide a fully operational, VA-approved Avigilon CCTV system meeting all performance, reliability, and compliance requirements, and shall deliver all required documentation and training prior to project closeout. Phasing and Continuity of Operations Develop and provide a phasing plan for construction activities, if necessary. The plan must minimize disruption to ongoing SPD operations and maintain continuity of service throughout the project duration. Design Standards and Compliance All design and construction activities must comply with: VA Design Criteria, including the VA HVAC Design Manual and the TIL Applicable infection control, safety, and facility engineering guidelines (ICRA) Federal building codes and regulations Place of performance The site for the work to be performed will be the Main building (Building 100) Wing GA in the James J Peters Veterans Affairs Medical Center. Inspection If inspection services are required for equipment or a performed task, then an inspection shall be done by the VA COR/POC upon completion. Upon completion of the maintenance service, the COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. This inspection will ensure that all equipment is returned to full-functioning conditions. No invoices will be processed for payment prior to the completion of POC inspection. If the service is routine and/or performance based, then inspections may not occur for every service date but may occur periodically as part of a Quality Assurance Surveillance Plan (QASP). If this is the case, then a QASP will need to be provided as a separate document. Drawings, and Other Attachments To be provided with solicitation posted. Safety/Site Control: The contractor must install ICRA hard barriers and Anteroom with level 4 paint finish for dust and/or infection control prior to start of construction. Furnish and install temporary construction barrier walls with secure 45-minute rated construction access door and hardware. The construction barrier walls shall be 1-hour rated, extend to the underside of deck above and all penetrations are fire stopped. Supply, install and maintain walk-off tacky mats. Shall replace tacky mats in a timely fashion when they are soiled. Maintain negative pressure machine in the project site and vent to outside of the Contractors abide with all in-house policies such as safety, ID badges, security, etc. Alternate entrance is always secured and never to be left open while contractor is off site. The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default. Quality Control/Assurance: Follow the manufacturer s instructions for inspecting and installing new equipment and fixtures. Provide submittal log of all material and applicable equipment, procedures, and certifications to the COR for approval, prior to starting construction. Any drawings provided may not be up to date and must be field verified by contractor for accuracy. Provide updated MS project schedule upon request by Engineering Services withing 2 working days. Maintenance: Provide a critical spare parts list with pricing and warranty information for all installed fixtures. Coordination Plan: If any utilities need to be shut off for demolition or installation, a coordination plan shall be provided to the COR for approval, at least 72 hours prior to work being performed. Cleanup and Disposal: Housekeeping The contractor should maintain a clean work environment, keeping the surfaces in the area free of dust and debris. Dry sweeping or compressed air for cleanup is not authorized. At the end of each work period (not longer than 8 hours), the contractor shall use a HEPA vacuum to ensure all dust and debris have been properly collected and contained for disposal. If the COR and/or designated representative finds the area unacceptable, the contractor, at his/her own cost, shall re-clean until acceptance is gained. The contractor is to perform the necessary corrective action immediately without exception. Disposal of Trash and Hazardous Waste: The contractor shall be responsible for the cleanup and removal of all trash and debris from VA property after the Government s final acceptance of work. The contractor shall comply with local/state/federal/national, OSHA, EPA, and all other applicable codes, ordinances, and regulations governing the proper handling, disposal, and removal of all waste and debris. Deliverables: Project deliverables include the following: MS project scheduled within 45 days of NTP. Include procurement of materials and critical path activities. Testing and Acceptance All equipment shall be tested prior to the Government s final acceptance. All testing reports and specification documents must be provided to the Contracting Officer Representative, if applicable. General: All work is to be coordinated with the VA COR to allow for minimum disruption to the building occupants. All rigging, hoisting, lifting and moving of materials and equipment necessary to perform the work is to be provided by the Contractor. Damage to any existing surfaces caused by the contractor are to be repaired to the original condition and at the contractor s expense. All materials, installation practices, debris disposal, and work performed as part of these specifications are to meet all applicable codes including but not limited to, USEPA and OSHA. At the completion of the project, all rubbish, tools and surplus materials are to be removed, and the work area is left completely clean. Any work, material or supplies which have not been specifically mentioned but are reasonably implied and is necessary for the safe and satisfactory completion of the entire project are to be included and installed by the Contractor. All materials are to be installed and completed in a first-class workman like manner and in accordance with the best industry standards. Any materials installed which are not in an orderly and neat workman like appearance are to be removed and replaced when so directed by the VA COR at the contractor s expense. All workers and staff of the Contractor working on site shall be required to have VA issued identification badges for all of his/her personnel working on VA property. Anyone observed without VA identification will be asked to leave VA property. No VA identification, no work, no exception. 13. No work or the ordering of materials outside of the scope of work is to be done without approval of change order. Site Conditions: 1. All work is to be coordinated with VA COR. 2. This is an occupied facility. 3. A material and equipment staging area is to be coordinated and confirmed with the VA COR. The staging area is considered unsafe. 4. The contractor is to leave no area unsafe at the end of the working day. 5. It is the contractor s responsibility to verify all existing conditions and dimensions prior to submitting the bid. 6. It is the contractor s responsibility to address unforeseen conditions and dimensions. Submittals: 1. Submit, for review and approval to the VA COR, the manufacturers / supplier s spec sheets, shop drawings (if requested), and any other requested information for all materials to be used as part of this project. 2. Submit only materials which are known to be fully compatible with the actual installation conditions. Cost Liability: The James J. Peters VA Medical Center does not assume responsibility and does not bear any liability for the cost incurred by a bidder in the preparation and submittal of a bid proposal in response to this request for proposals. The contractor shall be responsible for the actions of all individuals provided to work for the VA under this contract. If damages arise for work performed by contractor provided personnel, the contractor shall be responsible for all the necessary resources to remedy the incident. The Contractor shall be responsible for ensuring all provided personnel are properly licensed to operate a motor vehicle if operating a motor vehicle on VA property is required. 7. Protection of Work and Property 7.1. The contractor shall continuously maintain adequate protection of all his work from damage and shall protect the James J. Peters VA Medical Center property from injury or loss arising out of this contract. The contractor shall make good any such damage, injury, or loss, except such as may be directly caused by agents or employees of the James J. Peters VA Medical Center. 7.2. The contractor will erect barricades and railings, give warnings, display lights, screens or signs and exercise precautions as may be reasonably necessary to prevent injury or damage. Additional Work Should additional work be required, which is beyond the scope of this request for proposal but is related to the overall contract, the vendor will be requested to submit a written proposal and upon approval, a purchase order will be issued to authorize the work. Warranty: 1. The contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation will provide the capacities and characteristics specified. The contract further guarantees that if, during a period of one year from the date of the certificate of completion and acceptance of the work, any such defects will be repaired by the contractor at his own cost. 2. Final inspection is to be done by the Contractor, VA COR, Using Agency, and end users onsite. Estimated Completion Time: 400 Calendar Days. PERMITS AND RESPONSIBILITIES: The Contractor shall, without additional expense to the Government after award of the contract, be responsible for all damages to persons or property. The Contractor shall take proper safety precautions to protect the worksite, the workers, the public and the property of others. Contractor shall also be responsible for all materials delivered and work per-formed until completion and acceptance of the entire work. PROJECT MANAGEMENT: Contractor shall assign a dedicated full-time site superintendent for the duration of the project in its entirety. The site superintendent and Project Manager must have a minimum of 5 years of experience directly related to project requirement. The Project Manager shall have the necessary training, knowledge, and experience required to help ensure the timely and successful completion of the project and all related duties. The Contractor will submit qualifications of their Project Manager to the Contracting Officer s Representative within 10-days of contract award and have to be approved by the VA COR. The Project Manager shall be the on-site representative of the Contractor and shall oversee all aspects of day-to-day project operations and shall serve as the Contractor s primary point of contact, including the ability to meet with the Contracting Officer, at the Government s convenience, for meetings to discuss project status and/or contractual issues as necessary. Autodesk Build Construction management platform: Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform. The contractor shall accomplish and complete the following tasks upon award of contract: Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc. The access request shall be in writing and include a list of staff. The list shall include the following information: Full Name Company Name Email Address Role/Position on the project (i.e., Project manager, site super) Upon granting access, staff shall complete the required ACC training through ProductivityNOW platform within 12 Calendar days. Upon successful completion of the training, the contractor shall submit certificates of completion to COR NLT 2 business days. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. The contractor shall complete ACC training within that period. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in the contract amount provided for the contractor s failure to utilize the ACC platform as the project s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys. The contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertain to staff who were granted access to the ACC platform. The contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor s ability to maintain the required utilization of the platform. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training. ADMINISTRATION: Accident Reporting: In the event an accident occurs of Government personnel or property, the Contractor shall provide a report to the Contracting Officer and COR in writing that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences. Federal Holidays: Federal law (5 U.S.C. 6103) establishes the public holidays. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). Federal holidays include: New Year s Day, Martin Luther King Jr. Day, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving, and Christmas. Invoice: Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted through the Tungsten Network. A properly prepared invoice will resemble the contract line items reflected in the Price/Cost Schedule and contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Dates service performed. Location of service performed. Total amount due Estimated Completion Time: 400 Calendar Days. PERMITS AND RESPONSIBILITIES: The Contractor shall, without additional expense to the Government after award of the contract, be responsible for all damages to persons or property. The Contractor shall take proper safety precautions to protect the worksite, the workers, the public and the property of others. Contractor shall also be responsible for all materials delivered and work per-formed until completion and acceptance of the entire work. PROJECT MANAGEMENT: Contractor shall assign a full-time site superintendent for the duration of the project in its entirety. The site superintendent and Project Manager must have a minimum of 5 years of experience directly related to electrical trade and work on electrical distribution systems. The Project Manager shall have the necessary training, knowledge, and experience required to help ensure the timely and successful completion of the project and all related duties. The Contractor will submit qualifications of their Project Manager to the Contracting Officer s Representative within 10-days of contract award. The Project Manager shall be the on-site representative of the Contractor and shall oversee all aspects of day-to-day project operations and shall serve as the Contractor s primary point of contact, including the ability to meet with the Contracting Officer, at the Government s convenience, for meetings to discuss project status and/or contractual issues as necessary. AUTODESK CONSTRUCTION CLOUD (ACC) ACCESS REQUIREMENT Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR). at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform. Contractor shall complete the following tasks upon award of contract: Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc. The access request shall be in writing and include a list of staff. The list shall include the following information: Full Name Company Name Email Address Role/Position on the project (i.e., Project manager, site super) Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor s failure to utilize the ACC platform as the project s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training. ADMINISTRATION: Accident Reporting: In the event an accident occurs of Government personnel or property, the Contractor shall provide a report to the Contracting Officer and COR in writing that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences. d. Federal Holidays: Federal law (5 U.S.C. 6103) establishes the public holidays. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). Federal holidays include: New Year s Day, Martin Luther King Jr. Day, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving, and Christmas. e. Invoice: Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted through the Tungsten Network. A properly prepared invoice will resemble the contract line items reflected in the Price/Cost Schedule and contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Dates service performed. Location of service performed. Total amount due SAFETY REQUIREMENTS Contractor shall comply with VA Guidelines, and OSHA safety standards. PERIOD OF PERFORMANCE All work must be completed within 700 calendar days of notice to proceed. This period of performance includes reasonable durations for all submittals to be approved prior to beginning construction. Contractor is required to notify the COR/CO prior to any approved work to be performed at the JJP VAMC. WARRANTY The contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation will provide the capacities and characteristics specified. The contractor further guarantees that if, during a period of one year from the date of the certificate of completion and acceptance of the work, any such defects will be repaired by the contractor at their own cost. INSPECTION A final inspection for quality assurance shall take place by VA personnel prior to acceptance of the work. Applicable NAICS Code: 236220. Estimated Completion Time: 400 Calendar Days from receipt of NTP. Award will depend on availability of funds at time of award. This procurement is a 100% set-aside for a Service-Disabled Veteran-Owned Small Business (SDVOSB). Prospective contractors must be registered with the SBA Small Business Administration at https://search.certifications.sba.gov/ prior to submitting a bid: Prospective contractors must be registered and current in the System for Award Management (SAM) database prior to contract award: https://www.sam.gov/portal/public/SAM/ Bids will only be accepted from SDVOSBs that are determined to be responsible and responsive contractors. Prospective contractors must be approved under NAICS Code 236220, with a Size Standard of $45.0 Million. The NAICS Code selected has been approved as the most appropriate for the project related tasks and SOW. This NAICS Code will not be subject for discussion or change. The Magnitude of Construction/ construction cost range for this project is between $1-5 Million. A bid bond will be required, and performa...

See attached

AMENDMENT 0001 TO IFB 36C24226B0013 PROJECT NUMBER 526-25-100 RENOVATE SPD PHASE 4 The pre-bid site visit is scheduled for Tuesday, 01/06/2026 at 10:00am. Prospective bidders shall meet at James J. Peters VAMC, 130 West Kingsbridge Road, Bronx, NY 10468, Building 100 and Room number GC-100. The new RFI due date is Monday, 01/12/2026 at 10:00am. All other terms and conditions of this solicitation under VA Solicitation 36C24226B0013 remain unchanged.

Page 2 of 2 AMENDMENT 0002 TO IFB 36C24226B0013 PROJECT NUMBER 526-25-100 RENOVATE SPD PHASE 4 See below RFI s submitted for this solicitation and VA/AE official responses in red, as well as information on Stonhard flooring that will be required for this project. Question: Spec section 09 06 00 lists SECTION 08 51 23, STEEL WINDOW but this spec section is missing from the spec book. VA/AE Response: Steel windows are not in this project and the reference listed in specification section 09 06 00 to 08 51 23 can be removed. Question: Spec section 09 06 00 lists SECTION 08 56 19, PASS WINDOWS but this spec section is missing from the spec book. VA/AE Response: Pass Through Windows are in this project however there is no written specification, instead a basis of design for a powered pass through window is listed on the Return Hatch Detail on drawing AS1.04. Question: Spec section 09 65 16 and legend on room nish schedule drawing AE6.02 indicates WSF/ welded seam sheet ooring but none of the rooms in room nish schedule shows WSF, please specify which room numbers receive WSF. VA/AE Response: Welded Seam Sheet Flooring (WSF) is not in this project and can be removed from specification section 09 65 16 and the room finish schedule on drawing AE6.02. Question: Spec section 09 06 00 lists SECTION 10 13 00 / 10 14 00, INTERIOR SIGNS but this spec section is missing from the spec book. If there is any work of new signage then please provide a proper signage schedule. VA/AE Response: Signage shall be according to VA standards. All rooms shall receive a sign. Final room numbers and names shall be coordinated during shop drawings. Please refer to VA signage standards https://www.cfm.va.gov/til/dManual/dmSignage.pdf. The contractor will be responsible for complying to those standards when submitting signage shop drawings, any deviations will not be accepted, contractors must bid accordingly. Question: Spec section 09 06 00 lists DIVISION 12- FURNISHINGS & SECTION 12 31 00, METAL CASEWORK indicating work of Lockers, Cabinets and Counters. All this Div 12 is missing from the spec book. AE/VA Response: Metal Casework, including cabinets and counters, but not lockers are indicated on drawing AS1.04 with a basis of design. There are no lockers in this project. Question: Drawing PD0.01 demo sheet notes 1 and 2 states to remove existing sanitary piping below grade (unexcavated area) what is the depth of this existing sanitary piping which we assumed is buried in the soil and will probably need excavation. Also please con rm all the dotted line dark and regular is to be considered from removal. It s not clear, See below snap shot. VA/AE Response: The dark dashed line is removal up to the point of termination as shown in the drawings. Contractor must bid accordingly. Question: Drawing PD1.01 indicates only demolition work of existing medical gas piping. Please con rm there is no new work of medical gas piping or accessories. VA/AE Response: All new work is shown on the plans. Question: Demo drawings states to remove quarry oor le, other various oors and states existing oor shall be leveled. Please con rm if a self-leveling product like Ardex K-15 is required for oor leveling? and what should be the thickness? Please clarify as this is an expensive application and may be required before application of the new epoxy resin RES-3 ooring. VA Response: The depth of the quarry tile floor is estimated to be up to 2 . The leveling is intended to make the floor level with adjacent subflooring and make a smooth finish that meets the standard of the epoxy floor manufacturer. We will not comment on specific suitable products, however leveling compounds must be compatible with finish flooring manufacturer requirements. To confirm, complete floor preparation including a self-leveling compound is required by the contractor. Question: Solicitation page 14 of 85 Project Management paragraph states The Project Manager shall be the on-site representative of the Contractor and shall oversee all aspects of day-to-day project operations and shall serve as the Contractor s primary point of contact, including the ability to meet with the Contracting o cer. --- Please con rm if contractor s project manager is required full time on site or part time? VA Response: A full-time dedicated site superintendent is required to be on site when any work is being performed. The project manager is required to be onsite part-time, to ensure quality control of construction work, and to attend necessary meetings and weekly inspections. Question: Drawing AD1.01 indicates to remove the existing concrete slab, please specify the thickness of this slab and con rm this existing slab is on the grade. VA/AE Response: In the areas where concrete is indicated to be removed the slab is on grade. The slab is 5 thick, however it does haunch to 8 thick near foundation walls. All contractors must assume a concrete slab of 6-8 inches for bidding purposes. Question: Drawing AS1.02 shows wall type P6, but we are unable to nd this wall type on oor plan. VA/AE Response: Partition type P6 is not used. Question: All the new walls shown on drawing AS1.02 goes up to the deck. Please inform what is the oor to deck height of the ground oor. VA/AE Response: The floor to deck height of the ground floor is approximately 12 . Question: Drawing AS1.01 has number 1 in a circle see below snap shot of drawing, please clarify what does the number 1 denotes? VA/AE Response: The symbol in question denotes the required hour rating for rated walls. In the instance in the drawing snip included in the RFI would denote a 1 hour rated wall assembly. Question: There are drawings for the work of structural steel but no spec sections are provided for the metal deck and related steel work. There are no written specifications for structural steel. VA/AE Response: There are no written specifications for structural steel. The requirements for steel and metal deck are listed in the notes of drawing S1.01. Question: Drawing AS1.04 has description and basis of design for Monitor Arm . Is this monitor arm to be provided and installed by the contractor? VA/AE Response: The monitor arm and installation shall be by the contractor. Question: Drawing AS1.04 indicates WG/wall guards and CG/corner guards. Please provide details like size/dimensions, elevation and enlarged details for these WG and CG. VA/ AE Response: Thickness, size, and height for the wall and guards are listed in the wall and corner guard details on drawing AS1.04. Question: Drawing AS1.04 Security Camera note states contractor to furnish and install new Motorola Avigilon dome cameras in outside of the doors 29, 43 and 48. What about the interior security cameras marked as SC on the legend and shown on the plan? Are these to be provided by contractor as well? VA/AE Response: All cameras, including interior cameras shall be provided by the contractor. Question: Drawing AE6.02 room no. 034 is missing on the room nish schedule. VA/AE Response: Room 034 shall match all of the finishes of Room 035. Question: Please provide the Crossville ceramic tiles item number which is missing in spec sec 09 06 00. VA/AE Response: The tile basis of design is Crossville, Color Blox 2.0 porcelain, unpolished with cross sheen mosaic tiles. Provide matching trim tiles with bullnose finish at top of wainscotting and cove base at the bottom. Question: Mechanical drawings indicate Access doors and panels and concrete pad for the oor mounted expansion tank. None of these could be found on the oor plans, please identify access door/panel and concrete pad on the oor plan. VA/AE Response: Access doors shown on detail plans are for ductwork and are to be installed at all locations as specified in spec section 23-31 paragraph 2.3. Question: Mech drawing MH6.01 louver schedule states to install louver in the exterior wall above loading dock. Please specify what is the nish of the exterior wall? Are there metal panels? Does the jambs and sill have to match the exterior wall nish? VA/AE Response: The exterior wall finish (faade) is a precast concrete panel. The specified louver is aluminum, provide a AAMA 2605 compliant coatings (70% Kynar PVDF/ 100% Fluoropolymer FEVE) with all available manufacture colors. Color will be selected in submittal. Include aluminum break metal trim / flashing that matches the finish of the louver to trim around the opening. Question: Drawing PL1.01 sanitary new work sheet notes nos. 4, 5, 7 and 9 are not shown on the plan. VA/AE Response: If tag is not on plans, then there is no work associated with that note. Question: Drawing PL6.01 demolition riser diagram shows M-2, C-3, but these are not shown the plumbing demo plan. VA/AE Response: The plumbing demo plan identifies the type of fixture to be removed. Question: Drawing PL6.02 domestic water riser diagram for new work shows triple sinks, ultrasonic cleaner, RO water generator, water disinfectors, endoscope processing, sink, shower, tee probe disinfector. Are these new units? And is it contractors responsibility to furnish and install or is it VA responsibility to furnish and install? Also, all these units are not shown on the plumbing plan. Please clarify. VA/AE Response: These are all existing fixtures served by the same domestic system. Only new fixtures are P-1, P-2 and P-3 as shown and scheduled on the plans. Question: Please specify if the interstitial oor decking has one layer or two layers of decking? As this decking needs to be sawcut and removed for installation of mechanical devices. VA/AE Response: The existing interstitial floor system consists of 6 long span deck that spans from main truss to main truss with a plywood walking surface attached to the top of the deck. See Sections S1 and S2 on sheet S1.01. The metal deck and plywood are to be removed full span from truss to truss as required to hoist the new HVAC equipment into the interstitial space. The metal deck and plywood are to be replaced after the HVAC equipment is installed with matching metal deck type and gauge and matching fire retardant treated plywood thickness. Attach new fire retardant treated plywood to the metal deck with #10 TEK screws on a grid of 24 x24 . Question: Drawing FP1.01 sheet note no.4 states contractor to provide extra high temperature sprinkler head. But this note 4 is not shown on the new work plan. VA/AE Response: High temperature heads shall be installed were required by NFPA-13. Question: Drawing AE6.01, door schedule door #37 is assigned the hardware set #HW-3E. However, this hardware set is speci ed for a single door. Please advise on which hardware set should be used for this opening? VA/AE Response: Door No. 37 shall be hardware set HW-11. Question: Please advise on hardware set #SH-9. It currently does not match an automatic opener set. As an alternative, we can provide the following: 6 Hinges 1 Maglock 2 Auto openers 1 Motion sensor Wall actuators 1 Astragal 2 Closers 2 Armor plates 2 Floor stops 1 Set of adhesive seals VA/AE Response: Alternatives to what was specified are acceptable. Hardware and locks must be coordinated and compatible with the card readers and push buttons. Contractor is responsible for all wiring. Question: Solicitation and Amendment no. 0001 states project name as Renovate SPD Phase IV, whereas specs and drawing states project name as Supply Chain Management (SCM) Total Supply Support TSS Renovation. Please clarify the correct name of the project. VA Response: Renovate SPD Phase IV is the original and official title of the project. The Supply Chain Management SCM-Total Support TSS Renovation is the same project. The name was changed for the design, as the SPD area is now called SCM and TSS respectively. SOW Clarification on Stonhard flooring for required for project: Where the construction documents call for a Stonhard flooring, contractor shall provide the following specific Stonhard flooring in lieu of what is described in solicitation drawings and/or SOW, due to durability of product and to match existing areas. Product Specification and data sheets are provided with this amendment as attachments. Contractors must provide this specific Stonhard flooring in their bids. The required Stonhard flooring will be a high-performance mortar system, paired with a pigmented topcoat and scratch resistant clear sealer. The exact products are as follows and included as attachments to this amendment: The products are as follows: Stonclad GS - mortar Stonkote HT4 - top coat Sk6 - Scratch resistant sealer.