X-ray Microanalysis PM & Repair N32253-25-Q-1011

This is a Sources Sought Notice for information only: This is not a request for quotes/proposals or an invitation for bids. In accordance with Federal Acquisition Regulation (FAR) 10.002(b), this Sources Sought Notice is for market research and information purposes only at this time and shall not be construed as a solicitation or as an obligation. This notice is to determine the availability of small businesses (including the following subsets, Small Disadvantaged Businesses, HUBZone Firms; Certified 8(a), Service-Disabled Veteran-Owned Small Business and Woman Owned Small Business) to provide the required services. Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF) is issuing this sources sought synopsis as a means of conducting market research to seek eligible contractors to perform technical support, for annual, on-site preventive maintenance, calibration and repair on the Oxford Instruments INCA MICS/X-Stream/SEM X-Act, serial #SC23915, to restore reliable and uninterrupted testing services to Original Equipment Manufacturers (OEM) operating specifications. This asset provides highly specialized micro-analytical data for emergent investigations such as failure mode studies and characterization of unknown materials. Its complexity requires compatible, performance verified materials and technically competent service engineers to maintain optimum performance. Services must be provided in a timely manner, as analytical downtime impacts the mission essential function of U.S. Naval vessels and shore-based commands. All work shall be performed by an OEM qualified service technician, using OEM parts and consumables. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811210 Electronic and Precision Equipment Repair and Maintenance and the small business size standard is $34,000,000. The Product Service Code is J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments & Lab Equipment. This request for capability information does not constitute a request for proposals. Submission of any information in response to this market survey is purely voluntary. The government assumes no financial responsibility for any costs incurred. If your organization has the capability of performing these services, please provide the following information: Organization name, address, email address, website address, telephone number, size and type of ownership for the organization, CAGE code, SAM Unique Entity ID; and Tailored capability statement addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. To be evaluated for technical merit and capability, statements must be received by the stated deadline. In determining whether or not to compete this requirement, the Government has sole discretion. Submission Instructions: Interested parties who consider themselves qualified to perform requirements in accordance to the attached draft Performance Work Statement are invited to submit a response to this Sources Sought Notice by 08:00 HST on 25 July 2025. All questions and responses regarding this Sources Sought Notice must be emailed to the primary point of contact below.

Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore-based activities in the Pacific. PHNSY & IMF requires a contractor to perform technical support, for annual, on-site preventive maintenance, calibration and repair on Oxford Instruments INCA MICS/X-Stream/SEM X-Act, serial #SC23. All work shall be performed by an OEM qualified service technician, using OEM parts and consumables. Additional details and specifications can be found in the attached Performance Work Statement (PWS). The tentative period of performance including the option years for this service is 09/25/2025 to 09/26/2029. If you are unable to meet the period of performance date, please submit soonest availability with submission of quotation. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811210 Electronic and Precision Equipment Repair and Maintenance; size standard for this NAICS is $34,000,000. The Product Service Code is J066 Maintenance, Repair, and Rebuild of Equipment Instruments & Lab Equipment. Please note the following: The solicitation number for this requirement is N32253-25-Q-1011. Quotes are due no later than Friday, 08/29/2025 at 8:00AM HST. Quotes must be sent via email to both the primary and secondary points of contact. All firms or individuals responding must be registered with the System for Award Management (SAM) (https://www.sam.gov) by the award date. The solicitation document and incorporated provisions and clauses will be those in effect through Federal Acquisition Circular (FAC) 2025-03, DFARS 01/17/2025, NMCARS 18-22. In order to evaluate Technical Capability, the Offeror is required to submit a detailed written technical proposal (not to exceed 3 pages) that clearly demonstrate thorough knowledge and understanding of, and approach to, accomplishing each paragraph listed in the PWS and solicitation requirements. Non-conformance will deem an Offeror ineligible. All quotation submissions need to include completion of FAR 52.204-24, 52.204-26, 52.212-3. As part of the price quote package, the Offeror shall submit the completed SF 1449 with blocks 17a and 30a-30c (SF 1449 page 1) and CLIN information (0001, 1001, 2001, 3001 SF 1449 pages 3) completed submission of a signed offer to the Government constitutes agreement and acceptance of the solicited terms and conditions. The Government may revise the solicitation at any time by means of an Amendment. It is an offeror s responsibility to ensure it is accessing the Government Point of Entry (GPE) website, https://sam.gov/, to view potential amendments and procurement notifications for this solicitation. Labor, travel and materials shall be included. Travel, airfare, lodging, rental car, and per diem shall be in accordance with current Department of Defense, Joint Travel Regulations (JTR) and Federal Acquisition Regulations (FAR) 31.205-46. Travel receipts shall be, provided upon request. Contract award will be in accordance to 52.212-2 as stated in the solicitation. All questions regarding solicitation N32253-25-Q-1011 shall be submitted in writing via email to the listed POCs. Questions are due Monday, 08/25/2025 08:00AM HST.

1. SF 1449 updated as of 8/22/2025 8:00AM HST. Please use SF 1449 titled "39.C8.N3225325Q1011_v4" 2. Amendment 1 8/22/2025 1:00PM HST: Updated from small business set-aside to unrestricted. Titled "39.C8.N3225325Q10110001_v4_Amendment1" Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore-based activities in the Pacific. PHNSY & IMF requires a contractor to perform technical support, for annual, on-site preventive maintenance, calibration and repair on Oxford Instruments INCA MICS/X-Stream/SEM X-Act, serial #SC23. All work shall be performed by an OEM qualified service technician, using OEM parts and consumables. Additional details and specifications can be found in the attached Performance Work Statement (PWS). The tentative period of performance including the option years for this service is 09/25/2025 to 09/26/2029. If you are unable to meet the period of performance date, please submit soonest availability with submission of quotation. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811210 Electronic and Precision Equipment Repair and Maintenance; size standard for this NAICS is $34,000,000. The Product Service Code is J066 Maintenance, Repair, and Rebuild of Equipment Instruments & Lab Equipment. Please note the following: The solicitation number for this requirement is N32253-25-Q-1011. Quotes are due no later than Friday, 08/29/2025 at 8:00AM HST. Quotes must be sent via email to both the primary and secondary points of contact. All firms or individuals responding must be registered with the System for Award Management (SAM) (https://www.sam.gov) by the award date. The solicitation document and incorporated provisions and clauses will be those in effect through Federal Acquisition Circular (FAC) 2025-03, DFARS 01/17/2025, NMCARS 18-22. In order to evaluate Technical Capability, the Offeror is required to submit a detailed written technical proposal (not to exceed 3 pages) that clearly demonstrate thorough knowledge and understanding of, and approach to, accomplishing each paragraph listed in the PWS and solicitation requirements. Non-conformance will deem an Offeror ineligible. All quotation submissions need to include completion of FAR 52.204-24, 52.204-26, 52.212-3. As part of the price quote package, the Offeror shall submit the completed SF 1449 with blocks 17a and 30a-30c (SF 1449 page 1) and CLIN information (0001, 1001, 2001, 3001 SF 1449 pages 3) completed submission of a signed offer to the Government constitutes agreement and acceptance of the solicited terms and conditions. The Government may revise the solicitation at any time by means of an Amendment. It is an offeror s responsibility to ensure it is accessing the Government Point of Entry (GPE) website, https://sam.gov/, to view potential amendments and procurement notifications for this solicitation. Labor, travel and materials shall be included. Travel, airfare, lodging, rental car, and per diem shall be in accordance with current Department of Defense, Joint Travel Regulations (JTR) and Federal Acquisition Regulations (FAR) 31.205-46. Travel receipts shall be, provided upon request. Contract award will be in accordance to 52.212-2 as stated in the solicitation. All questions regarding solicitation N32253-25-Q-1011 shall be submitted in writing via email to the listed POCs. Questions are due Monday, 08/25/2025 08:00AM HST.

1. SF 1449 updated as of 8/22/2025 8:00AM HST. Please use SF 1449 titled "39.C8.N3225325Q1011_v4" 2. Amendment 1 8/22/2025 1:00PM HST: Updated from small business set-aside to unrestricted. Titled "39.C8.N3225325Q10110001_v4_Amendment1" 3.SF 1449 updated as of 8/25/2025 7:45AM HST. Please use SF 1449 titled "39.C8.N3225325Q1011_v4" Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore-based activities in the Pacific. PHNSY & IMF requires a contractor to perform technical support, for annual, on-site preventive maintenance, calibration and repair on Oxford Instruments INCA MICS/X-Stream/SEM X-Act, serial #SC23. All work shall be performed by an OEM qualified service technician, using OEM parts and consumables. Additional details and specifications can be found in the attached Performance Work Statement (PWS). The tentative period of performance including the option years for this service is 09/25/2025 to 09/26/2029. If you are unable to meet the period of performance date, please submit soonest availability with submission of quotation. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811210 Electronic and Precision Equipment Repair and Maintenance; size standard for this NAICS is $34,000,000. The Product Service Code is J066 Maintenance, Repair, and Rebuild of Equipment Instruments & Lab Equipment. Please note the following: The solicitation number for this requirement is N32253-25-Q-1011. Quotes are due no later than Friday, 08/29/2025 at 8:00AM HST. Quotes must be sent via email to both the primary and secondary points of contact. All firms or individuals responding must be registered with the System for Award Management (SAM) (https://www.sam.gov) by the award date. The solicitation document and incorporated provisions and clauses will be those in effect through Federal Acquisition Circular (FAC) 2025-03, DFARS 01/17/2025, NMCARS 18-22. In order to evaluate Technical Capability, the Offeror is required to submit a detailed written technical proposal (not to exceed 3 pages) that clearly demonstrate thorough knowledge and understanding of, and approach to, accomplishing each paragraph listed in the PWS and solicitation requirements. Non-conformance will deem an Offeror ineligible. All quotation submissions need to include completion of FAR 52.204-24, 52.204-26, 52.212-3. As part of the price quote package, the Offeror shall submit the completed SF 1449 with blocks 17a and 30a-30c (SF 1449 page 1) and CLIN information (0001, 1001, 2001, 3001 SF 1449 pages 3) completed submission of a signed offer to the Government constitutes agreement and acceptance of the solicited terms and conditions. The Government may revise the solicitation at any time by means of an Amendment. It is an offeror s responsibility to ensure it is accessing the Government Point of Entry (GPE) website, https://sam.gov/, to view potential amendments and procurement notifications for this solicitation. Labor, travel and materials shall be included. Travel, airfare, lodging, rental car, and per diem shall be in accordance with current Department of Defense, Joint Travel Regulations (JTR) and Federal Acquisition Regulations (FAR) 31.205-46. Travel receipts shall be, provided upon request. Contract award will be in accordance to 52.212-2 as stated in the solicitation. All questions regarding solicitation N32253-25-Q-1011 shall be submitted in writing via email to the listed POCs. Questions are due Monday, 08/25/2025 08:00AM HST.

1. SF 1449 updated as of 8/22/2025 8:00AM HST. Please use SF 1449 titled "39.C8.N3225325Q1011_v4" 2. Amendment 1 8/22/2025 1:00PM HST: Updated from small business set-aside to unrestricted. Titled "39.C8.N3225325Q10110001_v4_Amendment1" 3.SF 1449 updated as of 8/25/2025 7:45AM HST. Please use SF 1449 titled "39.C8.N3225325Q1011_v4" 4. Q&A added 8/27/2025. Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore-based activities in the Pacific. PHNSY & IMF requires a contractor to perform technical support, for annual, on-site preventive maintenance, calibration and repair on Oxford Instruments INCA MICS/X-Stream/SEM X-Act, serial #SC23. All work shall be performed by an OEM qualified service technician, using OEM parts and consumables. Additional details and specifications can be found in the attached Performance Work Statement (PWS). The tentative period of performance including the option years for this service is 09/25/2025 to 09/26/2029. If you are unable to meet the period of performance date, please submit soonest availability with submission of quotation. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811210 Electronic and Precision Equipment Repair and Maintenance; size standard for this NAICS is $34,000,000. The Product Service Code is J066 Maintenance, Repair, and Rebuild of Equipment Instruments & Lab Equipment. Please note the following: The solicitation number for this requirement is N32253-25-Q-1011. Quotes are due no later than Friday, 08/29/2025 at 8:00AM HST. Quotes must be sent via email to both the primary and secondary points of contact. All firms or individuals responding must be registered with the System for Award Management (SAM) (https://www.sam.gov) by the award date. The solicitation document and incorporated provisions and clauses will be those in effect through Federal Acquisition Circular (FAC) 2025-03, DFARS 01/17/2025, NMCARS 18-22. In order to evaluate Technical Capability, the Offeror is required to submit a detailed written technical proposal (not to exceed 3 pages) that clearly demonstrate thorough knowledge and understanding of, and approach to, accomplishing each paragraph listed in the PWS and solicitation requirements. Non-conformance will deem an Offeror ineligible. All quotation submissions need to include completion of FAR 52.204-24, 52.204-26, 52.212-3. As part of the price quote package, the Offeror shall submit the completed SF 1449 with blocks 17a and 30a-30c (SF 1449 page 1) and CLIN information (0001, 1001, 2001, 3001 SF 1449 pages 3) completed submission of a signed offer to the Government constitutes agreement and acceptance of the solicited terms and conditions. The Government may revise the solicitation at any time by means of an Amendment. It is an offeror s responsibility to ensure it is accessing the Government Point of Entry (GPE) website, https://sam.gov/, to view potential amendments and procurement notifications for this solicitation. Labor, travel and materials shall be included. Travel, airfare, lodging, rental car, and per diem shall be in accordance with current Department of Defense, Joint Travel Regulations (JTR) and Federal Acquisition Regulations (FAR) 31.205-46. Travel receipts shall be, provided upon request. Contract award will be in accordance to 52.212-2 as stated in the solicitation. All questions regarding solicitation N32253-25-Q-1011 shall be submitted in writing via email to the listed POCs. Questions are due Monday, 08/25/2025 08:00AM HST.

1. SF 1449 updated as of 8/22/2025 8:00AM HST. Please use SF 1449 titled "39.C8.N3225325Q1011_v4" 2. Amendment 1 8/22/2025 1:00PM HST: Updated from small business set-aside to unrestricted. Titled "39.C8.N3225325Q10110001_v4_Amendment1" 3.SF 1449 updated as of 8/25/2025 7:45AM HST. Please use SF 1449 titled "39.C8.N3225325Q1011_v4" 4. Q&A added 8/27/2025. 5. Amendment 2 8/29/2025 8:00AM HST: Updated solicitation due date to 9/2/2025 12:00PM HST Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore-based activities in the Pacific. PHNSY & IMF requires a contractor to perform technical support, for annual, on-site preventive maintenance, calibration and repair on Oxford Instruments INCA MICS/X-Stream/SEM X-Act, serial #SC23. All work shall be performed by an OEM qualified service technician, using OEM parts and consumables. Additional details and specifications can be found in the attached Performance Work Statement (PWS). The tentative period of performance including the option years for this service is 09/25/2025 to 09/26/2029. If you are unable to meet the period of performance date, please submit soonest availability with submission of quotation. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811210 Electronic and Precision Equipment Repair and Maintenance; size standard for this NAICS is $34,000,000. The Product Service Code is J066 Maintenance, Repair, and Rebuild of Equipment Instruments & Lab Equipment. Please note the following: The solicitation number for this requirement is N32253-25-Q-1011. Quotes are due no later than Tuesday, 09/02/2025 at 12:00PM HST. Quotes must be sent via email to both the primary and secondary points of contact. All firms or individuals responding must be registered with the System for Award Management (SAM) (https://www.sam.gov) by the award date. The solicitation document and incorporated provisions and clauses will be those in effect through Federal Acquisition Circular (FAC) 2025-03, DFARS 01/17/2025, NMCARS 18-22. In order to evaluate Technical Capability, the Offeror is required to submit a detailed written technical proposal (not to exceed 3 pages) that clearly demonstrate thorough knowledge and understanding of, and approach to, accomplishing each paragraph listed in the PWS and solicitation requirements. Non-conformance will deem an Offeror ineligible. All quotation submissions need to include completion of FAR 52.204-24, 52.204-26, 52.212-3. As part of the price quote package, the Offeror shall submit the completed SF 1449 with blocks 17a and 30a-30c (SF 1449 page 1) and CLIN information (0001, 1001, 2001, 3001 SF 1449 pages 3) completed submission of a signed offer to the Government constitutes agreement and acceptance of the solicited terms and conditions. The Government may revise the solicitation at any time by means of an Amendment. It is an offeror s responsibility to ensure it is accessing the Government Point of Entry (GPE) website, https://sam.gov/, to view potential amendments and procurement notifications for this solicitation. Labor, travel and materials shall be included. Travel, airfare, lodging, rental car, and per diem shall be in accordance with current Department of Defense, Joint Travel Regulations (JTR) and Federal Acquisition Regulations (FAR) 31.205-46. Travel receipts shall be, provided upon request. Contract award will be in accordance to 52.212-2 as stated in the solicitation. All questions regarding solicitation N32253-25-Q-1011 shall be submitted in writing via email to the listed POCs. Questions are due Monday, 08/25/2025 08:00AM HST.