Vermont Army National Guard Non-Clinical Case Management W912LN26QA019

The Vermont Army National Guard (VTARNG) has a requirement for Non-Clinical Medical Case Management Services to maintain established Medical Readiness goals. To support this mission, the contractor must provide a dedicated staff consisting of one (1) Lead Registered Nurse Case Manager, two (2) Registered Nurse Case Managers, and two (2) Medical Records Technicians who will be responsible for the administration, analysis, coding, and reporting of medical records programs. All Requests for Information (RFIs) regarding this solicitation must be submitted via email no later than 12:00 PM EDT on 15 June 2026. The government intends to answer and post responses to all submitted questions within 48 hours of receipt. Final quotes must be submitted electronically through the PIEE Solicitation module no later than 5:00 PM (17:00) EDT on 21 June 2026; please note that quotes will only be accepted through the PIEE module, and alternative submission methods will not be considered. This procurement is strictly governed by FAR 52.212-1, Instructions to Offerors -- Commercial Products and Commercial Services. Any late submissions will be handled strictly in accordance with FAR 52.212-1(f).PIEE System Issues, File Limitations, and Late Submissions. Individual files must not exceed 50 MB, and the total submission size must not exceed 200 MB Offerors are highly encouraged to submit quotes well in advance of the deadline (e.g., at least 24 hours prior) to avoid transmission delays or account access issues. System Outages: In the event of a documented, systemic outage of the PIEE network that interrupts normal Government operations and prevents submission, the provisions of FAR 52.212-1(f)(4) will apply. User-End Technical Difficulties: Individual vendor technical issues (e.g., forgotten passwords, expired roles, local internet outages, or failure to account for large file upload times) do not constitute a systemic PIEE outage and will not serve as justification for accepting a late proposal. While offerors should contact the PIEE Help Desk (866-618-5988) for assistance, possessing a help desk ticket number does not grant an automatic extension or excuse a late submission. File Size and Formats: Offerors must ensure their files comply with PIEE size limitations. Proposals shall be submitted in standard, accessible formats (e.g., Microsoft Word, Microsoft Excel, or Adobe PDF). The use of compressed files (e.g., .ZIP) or encrypted/password-protected files is strictly prohibited. If a file cannot be opened by the Government, it will not be evaluated. Late Submissions: Handled strictly in accordance with FAR 52.212-1(f). The official time of receipt is the time-stamp generated by the PIEE system upon the successful, completed upload of all proposal documents. The attached sample Business Associate Agreement (BAA) is provided for informational purposes. The final BAA will be executed between the Government and the awardee upon contract award and will include terms specific to this requirement.

The Vermont Army National Guard (VTARNG) has a requirement for Medical Case Management and Care Coordination Services to maintain established Medical Readiness goals. This solicitation officially renames the requirement from the legacy title of Non-Clinical Medical Case Management to eliminate ambiguity regarding labor categories and ensure the title accurately reflects the professional clinical qualifications (Registered Nurses) and administrative support duties mandated in the Performance Work Statement. To support this mission, the contractor must provide a dedicated staff consisting of one (1) Lead Registered Nurse Case Manager, two (2) Registered Nurse Case Managers, and two (2) Medical Records Technicians responsible for the administration, analysis, coding, and reporting of medical records programs.All Requests for Information (RFIs) must be submitted via email no later than 12:00 PM EDT on 15 June 2026, with the government intending to post responses within 48 hours. Final quotes must be submitted electronically through the PIEE Solicitation module no later than 5:00 PM (17:00) EDT on 21 June 2026; alternative submission methods will not be considered. This procurement is governed by FAR 52.212-1, and late submissions will be handled strictly per FAR 52.212-1(f). Individual files must not exceed 50 MB, and total submissions must stay under 200 MB in standard formats (Word, Excel, PDF); the use of compressed (.ZIP) or protected files is strictly prohibited. Offerors are encouraged to submit at least 24 hours in advance, as individual technical difficulties do not constitute a systemic outage or justify late acceptance. The attached sample Business Associate Agreement (BAA) is for informational purposes, with the final version to be executed upon contract award.

The Vermont Army National Guard (VTARNG) has a requirement for Medical Case Management and Care Coordination Services to maintain established Medical Readiness goals. This solicitation officially renames the requirement from the legacy title of Non-Clinical Medical Case Management to eliminate ambiguity regarding labor categories and ensure the title accurately reflects the professional clinical qualifications (Registered Nurses) and administrative support duties mandated in the Performance Work Statement. To support this mission, the contractor must provide a dedicated staff consisting of one (1) Lead Registered Nurse Case Manager, two (2) Registered Nurse Case Managers, and two (2) Medical Records Technicians responsible for the administration, analysis, coding, and reporting of medical records programs .All Requests for Information (RFIs) must be submitted via email no later than 12:00 PM EDT on 15 June 2026, with the government intending to post responses within 48 hours. Final quotes must be submitted electronically through the PIEE Solicitation module no later than 5:00 PM (17:00) EDT on 21 June 2026; alternative submission methods will not be considered. This procurement is governed by FAR 52.212-1, and late submissions will be handled strictly per FAR 52.212-1(f). Individual files must not exceed 50 MB, and total submissions must stay under 200 MB in standard formats (Word, Excel, PDF); the use of compressed (.ZIP) or protected files is strictly prohibited. Offerors are encouraged to submit at least 24 hours in advance, as individual technical difficulties do not constitute a systemic outage or justify late acceptance. The attached sample Business Associate Agreement (BAA) is for informational purposes, with the final version to be executed upon contract award. This update enhances readability of the PWS and removes ambiguous language. Importantly, there are no structural changes to the required Full-Time Equivalents (FTEs). Vendor Reminder: All questions must be submitted by 15 June 2026. Responses will be posted within 48 hours. Questions received after this deadline will not be answered or posted.

The Vermont Army National Guard (VTARNG) has a requirement for Medical Case Management and Care Coordination Services to maintain established Medical Readiness goals. This solicitation officially renames the requirement from the legacy title of Non-Clinical Medical Case Management to eliminate ambiguity regarding labor categories and ensure the title accurately reflects the professional clinical qualifications (Registered Nurses) and administrative support duties mandated in the Performance Work Statement. To support this mission, the contractor must provide a dedicated staff consisting of one (1) Lead Registered Nurse Case Manager, two (2) Registered Nurse Case Managers, and two (2) Medical Records Technicians responsible for the administration, analysis, coding, and reporting of medical records programs. All Requests for Information (RFIs) must be submitted via email no later than 12:00 PM EDT on 15 June 2026, with the government intending to post responses within 48 hours. Final quotes must be submitted electronically through the PIEE Solicitation module no later than 5:00 PM (17:00) EDT on 21 June 2026; alternative submission methods will not be considered. This procurement is governed by FAR 52.212-1, and late submissions will be handled strictly per FAR 52.212-1(f). Individual files must not exceed 50 MB, and total submissions must stay under 200 MB in standard formats (Word, Excel, PDF); the use of compressed (.ZIP) or protected files is strictly prohibited. Offerors are encouraged to submit at least 24 hours in advance, as individual technical difficulties do not constitute a systemic outage or justify late acceptance. The attached sample Business Associate Agreement (BAA) is for informational purposes, with the final version to be executed upon contract award. This update enhances readability of the PWS and removes ambiguous language. Importantly, there are no structural changes to the required Full-Time Equivalents (FTEs). Vendor Reminder: All questions must be submitted by 15 June 2026. Responses will be posted within 48 hours. Questions received after this deadline will not be answered or posted.NOTICE TO OFFERORS: FINAL Q and A RELEASE and SUBMISSION INSTRUCTIONSThis constitutes the final update and closure of the post-solicitation Question and Answer (Q and A) period for this requirement. No further questions will be entertained or answered by the Government. Offerors are directed to review all clarified requirements and submit their proposals in strict accordance with the following final instructions:Submission DeadlineClosing Date and Time: Friday, June 21, 2026, at 17:00 EDT (5:00 PM Eastern Time). Late submissions will be handled in strict accordance with FAR 52.212-1(f) (Late submissions, modifications, revisions, and withdrawals of offers).Mandatory Submission MethodPIEE Solicitation Module: All proposal volumes and administrative files must be submitted electronically through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module at https://piee.eb.mil.Email Rejection: Proposal packages submitted via e-mail, hard copy, or any method other than the PIEE module will not be accepted and will be rejected as non-responsive. It is the sole responsibility of the offeror to ensure that all required volumes (Volume I, Volume II, Volume III, and the signed SF1449/Representations file) are fully uploaded and successfully submitted in the PIEE module prior to the closing deadline. The Government highly recommends that offerors begin their upload process well in advance of the closing time to avoid any technical or network delays.The Government appreciates your interest in supporting the Vermont Army National Guard medical readiness mission and looks forward to reviewing your proposals.