V225--Martinsburg VAMC Ground Ambulance Transportation 36C24526Q0019

Presolicitation Notice Presolicitation Notice Page 3 of 3 Presolicitation Notice *=Required Field Presolicitation Notice Page 1 of 3 Please note the Government intends to issue the solicitation for Ground Ambulance Transportation Services at Martinsburg VA Medical Center when it is available. The anticipated performance period is from 12/01/2025 11/30/2030. This requirement will be full and open, unrestricted, awarding the lowest price technically acceptable vendor. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a 5-year Firm Fixed Price, Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract. All contractors have to be registered in the SAM Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations.

E.10 SUPPLEMENTAL INSTRUCTIONS TO OFFERORS CONTENT OF QUOTATIONS. A complete quotation shall be submitted in two (2) separated volumes as follows: A. VOLUME I FACTOR 1 TECHNICAL (Non-price). The Offeror shall submit a Cover Letter along with Volume I, that identifies the Offeror s Tax ID number, Address, Telephone, Email, Dispatch Information, Approving Authority Name, Contact Information. Quotations shall be specific and comprehensive. Quotations shall clearly define the work the Offeror proposes to perform, personnel and management capabilities, and the procedures and processes it will use. The Offeror shall not include any price or price-related information in the technical volume. The following factors shall be included in the technical volume: Subfactor 1 - Technical Capability Statement. The Offeror s Technical Capability Statement must include a narrative that clearly demonstrates how the services will be performed to meet the Government s requirement found in Price Schedule, the associated Performance Work Statement (PWS), and solicitation terms and conditions, and highlight the management and technical approach. Subfactor 2 - Fleet. The Offeror s fleet information shall provide fleet data that includes the quantity, type and capability and equipment for each operational ambulance, per industry standard and State laws and regulations for the geographic areas in which they will perform, in the performance of Ground Ambulance transport services. Subfactor 3 - Insurance. The Offer must provide current insurance documentation to validate their ability to provide Ground Ambulance transport services to Veterans, meeting, at a minimum, State laws and regulations for the geographic areas in which they will perform. Subfactor 4 - Personnel. The Offeror must provide documentation identifying all licenses, training, and driving records of personnel, capable of performing transport duties. Resumes are not required and will not be accepted. FACTOR 2 - PAST PERFORMANCE (Non-price). The offeror shall submit three (3) past performance references that are recent and relevant which focus on experience within the last five (5) years providing Ground Ambulance Transport Services. References shall include the contract number for the project, a brief description, and a point of contact to include an email address. The information shall be provided in 5 pages or less. The absence of past performance data will be rated neither favorably or unfavorably. Therefore, the Offeror shall be determined have unknown past performance. In this context of acceptability or unacceptability , unknown shall be considered acceptable. Past Performance information may be obtained through the Contractor Performance Assessment Rating System (CPARS), interviews with Program Managers and Contracting Officers, and other sources known to the Government. FACTOR 3 - PRICE. The Offeror s Price volume shall identify a fixed price for each Contract Line Item (CLIN) per unit of measure and based on an estimated quantity, an extended CLIN price, and total contract price for each performance period and overall total contract price, on the Price Schedule provided in the SF 1449 solicitation. OFFEROR MUST ENSURE THAT ITS QUOTE IS SUBMITTED TIMELEY TO ENSURE DELIVERY AND RECEIPT BY THE DUE DATE AND TIME IDENTIFIED IN BOX 8 ON THE SF1449 (Page 1 of the solicitation). LATE QUOTES MAY NOT BE ACCEPTED. Questions shall be submitted by: Email to Danfeng.lu@va.gov by 3:00 PM EST on 10/03/2025. Quotations shall be submitted by: Email to Danfeng.lu@va.gov by 3:00 PM EST on 10/17/2025. -Multiple emails may be submitted if they exceed 10gb, please title documents in order. Type of award: This Firm Fixed Price IDIQ contract will be awarded to the lowest price responsible offeror whose offer conforms to the requirement of the solicitation. (a) Complete Box 12, 17, and 30 of the SF 1449 (Page 1) of the solicitation, and a signed copy of any amendments issued against this solicitation. Provide the legal entity name, address, telephone number and UEI in Box 17. (b) Complete Section B.1.1, contractor POC information. (c) Complete Section B.4 Price/Cost Schedule: You must enter your unit-price quotes for each CLIN. You may separately include a narrative explanation of the criteria, assumptions and the like that was taken.

B.2 SINGLE AWARD TASK ORDER CONTRACTS (SATOC) Quantities listed are estimated only and are not guaranteed. This is a 5-year Commercial Firm Fixed Price, Single Award Indefinite Delivery / Indefinite Quantity (IDIQ) contract, for Ground Ambulance Services to support Martinsburg VA Medical Center. The Department of Veteran Affairs intends to award to the Lowest Price Technically Acceptable (LPTA) contractor. Accordingly, funds are not obligated on this contract at the award; rather, funds are obligated via task orders issued against the contract. Task orders shall only be issued by a warranted VA Contracting Officer (CO). VA CO will issue task orders to the contractor authorizing services via Standard Form 1449. Each task order shall clearly identify the dollar amount authorized under the individual task order and the period of performance of the individual task order. When a task order period of performance is completed, additional services shall not be provided unless a new task order is issued in accordance with this IDIQ. The minimum dollar amount guaranteed under this contract for the performance period of the five year is $1,000.00. The maximum dollar amount or contract ceiling for this contract is 2,600,000.00. The maximum amount is not guaranteed. The combined total of all orders placed against this contract cannot exceed the maximum amount/ceiling of this contract. (End of Clause)