SUPPLY AND REPLACEMENT OF POWER MONITORING SYSTEM 19RP3825Q0116

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in the Philippines will launch the solicitation on the SAM.gov website when it is available. This solicitation is for the Supply and Replacement of Power Monitoring System. This is a firm-fixed priced contract. All responsible sources may submit a quotation, which will be considered. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract. The Government plans to issue the solicitation on or about the 2nd-3rd week of July 2025. The proposal due date will be set forth in the solicitation. The Government is planning a mandatory site visit and pre-quotation conference and the date for this site visit and conference will be in the solicitation. All contractors shall be registered in the SAM (System for Award Management) Database https://sam.gov/content/home prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are required to register prior to the submittal of proposals. The guidelines for registration in SAM are also available at: https://sam.gov/content/entity-registration Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your offer via email to ManilaContracting@state.gov prior to the response date and time. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

Enclosed is a Request for Quotations (RFQ) for Supply and Replacement of Power Monitoring System. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. The Embassy intends to conduct a pre-quotation conference and a mandatory site visit on 24 July 2025, 2:00 P.M. (Philippine local time) at the U.S. Embassy Manila, Chancery Compound, Roxas Boulevard, Ermita, Manila. To facilitate preparation of access clearance, submit name/s of representatives (limit to two) by email to ManilaContracting@state.gov no later than 21 July 2025, 1:00 P.M. (Philippine local time). Access to USG facilities will not be permitted without prior access clearance. The site visit is mandatory. Acceptance of any offer is contingent upon compulsory attendance of the site visit. Failure to attend the site visit will result in proposal rejection. Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 28 July 2025, 4:00 P.M. (Philippine local time). Quotations are due by 7 August 2025, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to ManilaContracting@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each. In order for a quotation to be considered, you must also complete and submit the following: SF-1449 Section I, Pricing Section 5 Representations and Certifications Additional information as required in Section 3 Proof of SAM Registration Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

UPDATE 07/31/2025 Minutes from Pre-Quotation Conference and Site Visit UPDATE 07/23/2025 Amendment 0001 Enclosed is a Request for Quotations (RFQ) for Supply and Replacement of Power Monitoring System. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. The Embassy intends to conduct a pre-quotation conference and a mandatory site visit on 24 July 2025, 2:00 P.M. (Philippine local time) at the U.S. Embassy Manila, Chancery Compound, Roxas Boulevard, Ermita, Manila. To facilitate preparation of access clearance, submit name/s of representatives (limit to two) by email to ManilaContracting@state.gov no later than 21 July 2025, 1:00 P.M. (Philippine local time). Access to USG facilities will not be permitted without prior access clearance. The site visit is mandatory. Acceptance of any offer is contingent upon compulsory attendance of the site visit. Failure to attend the site visit will result in proposal rejection. Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 28 July 2025, 4:00 P.M. (Philippine local time). Quotations are due by 7 August 2025, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to ManilaContracting@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each. In order for a quotation to be considered, you must also complete and submit the following: SF-1449 Section I, Pricing Section 5 Representations and Certifications Additional information as required in Section 3 Proof of SAM Registration Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.