Printer Maintenance Service FA4497-25-SS-Printer

THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION ONLY. 1. This Sources Sought (SS)/Request for Information (RFI) is issued solely for market research purposes to determine potential sources. This notice does not constitute a Request for Proposal (RFP), Request for Quotation (RFQ), Invitation for Bid (IFB), or Request for Proposal (RFP), and is not to be construed as a commitment by the Government to issue an order or otherwise pay for the information solicited, nor is it a guarantee of a forthcoming solicitation or contract. Respondents will not be notified of the results since this is an RFI announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement. The Government is not at this time seeking proposals and will not accept unsolicited proposals. Not responding to this RFI does not preclude participation in any potential future RFQ. It is the responsibility of potential offerors to monitor SAM.gov for additional information pertaining to this requirement. The purpose of this notice is to conduct market research, a continuous process for collecting and analyzing information about capabilities within the market to satisfy agency needs. The acquisition strategy has not yet been determined, and market research results will assist in determining the direction this acquisition may take. No telephone calls will be accepted requesting a bid package or solicitation. A solicitation does not presently exist. All responses shall comply with the criteria established in this RFI to be considered for review. 2. Purpose: The Government is performing market research to support acquisition strategy decisions as they relate to determining if a small business set aside is appropriate as well as the best execution method. Therefore, we further invite offerors to provide a capability statement in response to this requirement as well as the information below. Prospective contractors shall be registered in the System for Award Management (SAM) prior to the award of any Federal Government contract. Contractors are encouraged to obtain further information on SAM registration at the following website: https://sam.gov/. 3. Description of Requirement: The vendor shall provide all labor, materials, tools, transportation and equipment necessary to provide on-site maintenance and repair. Parts required shall include printer heads as well as any other necessary items. The requested service plan covers up to 5,000 linear ft of usage per month and unlimited service calls. Projected Period of Performance: Base plus four (4) option periods. Current Printer: OCE Colorwave 700 plotter (Canon Model Colorwave 700GFFPIII Set, S/N 498000801) GFP: Government will not supply any items for this service. 4. Current Contract and Incumbent: Current Contract: FA449721F0001 Incumbent Contractor: Canon U.S.A., INC. 4100 N. Fairfax Drive, Suite 200, Arlington, VA 22203-1678, USA. 5. Responses must address the following: a. Name, address, CAGE Code, SAM UEI, and main point of contact of your company. b. Provide a capability statement to show the ability to meet requirement. c. Specify your business type (large business, small business, Small Disadvantaged Business, Section 8(a), Historically Underutilized Business Zones (HUBZone), Woman-Owned Small Business (WOSB), Economically Disadvantage Woman-Owned Small Business (EDWOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB) based upon NAICS 811210, Electronic and Precision Equipment Repair and Maintenance. Specify all that apply. d. The anticipated NAICS 811210, Electronic and Precision Equipment Repair and Maintenance The anticipated Product Service Code (PSC) is J074. Please provide information if the NAICS/PSC is correct or if a different NAICS/PSC is a better fit. Please specify the different NAICS/PSC, if applicable, and explain why. e. Does your company currently provide these services under an existing contract such as an Indefinite Delivery Indefinite Quantity (IDIQ) or Government-Wide Acquisition Contract? If so, please provide the contract number, point of contact name/number, and managing agency (e.g., Air Force, DoD, GSA). f. Identify any projects completed in the past five years for the same or similar scope to help determine capability and capacity in meeting the requirement for the services. Include any Government contracts (Federal, State, or local) awarded for this type of requirement. Include the contract number and a government point of contact. Identify if the work was as the prime contractor or a subcontractor for these projects and their dollar values. 6. Industry Response: All responses shall be received by 26 September 12:00 PM EST. No extension to the response date will be considered. Send responses via e-mail to A1C Binod Pathak binod.pathak.1@us.af.mil, Jordon Bongcayao jordon.bongcayao.1@us.af.mil, and 436CONS.PKB.ORG@us.af.mil by the response date. Responses shall be no more than TWO pages (single spaced, front and back, no smaller than Times New Roman, font size 12 or equivalent). If submissions exceed the page count noted, the Government reserves the right to only review the first five pages and may disregard the remainder of the submission. Extraneous materials (brochures, manuals, etc.) will not be considered. 7. Any questions regarding this Sources Sought can be directed to both the CO and CS listed above.

THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. This is a notice of intent to award a sole source contract under statutory authority 10 USC 2304(c)(1), set forth in Federal Acquisition Regulation 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. The Reference Number is FA4497-25-SS-Printer. The 436th Contracting Squadron, Dover Air Force Base, Delaware, intends to award a sole source contract for OCE Colorwave Printer Maintenance with PoP 06 November 2025 05 November 2030. The 436th Contracting Squadron intends to make an award to CANON U.S.A., INC. (Cage: 4J871), 4100 North Fairfax Drive, Suite 200, Arlington, VA, 22203. In accordance with (IAW) FAR 5.207(c)(16)(ii), the proposed contract action is for a service for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302-1(b)(ii). This notice of intent to award is not a request for competitive proposals; however, responsible sources may submit a capability statement, proposal or quotation that shall be considered by the agency. A determination by the Government not to compete this requirement based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for determining whether to conduct a competitive procurement. The justification for the sole source requirements is as follows: In accordance with FAR 6.303-2: Agency and Activity: 436th Contracting Squadron, Dover AFB, Delaware. Nature of action for approval: Sole source acquisition. This procurement is for OCE Colorwave Printer Maintenance. Justification Rationale: IAW FAR 6.302-1(a)(2), The OCE Colorwave 700 MFP utilizes crystal point technology which was developed entirely by Oce and also uses patented toner pearls. These Toner Pearls are converted into a gel and then sprayed onto the media. Canon Solutions America purchased OCE and due to the proprietary crystal point technology, only Canon can work on Oce large format plotters. Description of Solicitation Efforts: IAW FAR 5.102(a)(2), this notice will be posted on the Government-wide Point of Entry (SAM.gov) and retained in the contract file to document the rationale for a sole source award. Description of market research: Based on market research conducted, there is only one (1) responsible source available to perform this contract. CANON U.S.A., INC is the current contractor under contract no FA449721F0001 through 05 November 2025. Canon Solutions America purchased OCE and due to the proprietary crystal point technology, only Canon can work on Oce large format plotters. A Firm-Fixed Price contract is the most appropriate given the commercial aspect of the requirement. This will result in an acquisition that is most advantageous to the government. Other supporting facts: N/A Interested Sources: N/A Actions to prevent barriers that may lead to restricted consideration in the future: This justification is accurate and complete to the best of the Contracting Officer s knowledge and belief. The Government will continue to surveil the market for any changes or new entries to the marketplace that may allow for the use of other vendors in future requirements. Interested organizations may submit clear and convincing evidence to support their ability to provide the needed performance services in writing to binnod.pathak.1@us.af.mil, justin.bordalo@us.af.mil, jordon.bongcayao.1@us.af.mil. and no later than 1:00 pm (EST), 15 October 2025.