S207--Integrated Pest Control & Management Services 36C26126Q0680

Sources Sought Notice Sources Sought Notice Page 7 of 7 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 7 THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. No Solicitation is currently available. All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government. The applicable North American Industry Classification System (NAICS) Code is 561710, Exterminating & Pest Control Services, and the small business size standard is $17.5 million. The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is soliciting information from contractors that can provide Exterminating &Pest Control Services for VA Central California Health Care System (VACCHCS). A draft copy of the Performance Work Statement (PWS) is attached. Brief Description of Services See attached Draft PWS. Capability Statement All interested contractors must respond by email to Kulvinder.brar@va.gov before 10:00 A.M. PST on May 8, 2026. Please answer the following questions when responding: What is your company s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.) a. If SDVOSB or VOSB, are you registered with the Small Business Administration? Veteran Small Business Certification (sba.gov) Provide Company s legal name along with Unique Entity ID (SAM) number. Primary point of contact, including phone number and e-mail address. Capabilities Statement. Describe experience in providing Air Ambulance services as described in the Draft PWS. List other Projects (Government and Commercial) that are similar in scope and size. As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html 7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting? 7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company s own personnel? 7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)? GSA Contract Number, if applicable. Fill out the price estimate (Base plus 4 Option Years) below. *Failure to provide the information requested above (items 1-9) will be considered non-responsive and will not be considered a viable source. RFI number 36C26126Q0680 has been assigned and should be referenced on all correspondence regarding this announcement. The Government will use this information when determining its business type decision. This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement. Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/ SDVOSB and VOSB firms should be registered at the time of submission and verified at Veteran Small Business Certification (sba.gov) CLIN Description Estimated Quantity Unit Unit Price Total Price 0001 VACCHCS requires a contract to perform Integrated Pest Management services. Base Year AS PER SOW 12 MO $ $ 1001 VACCHCS requires a contract to perform Integrated Pest Management services. Option Year1 AS PER SOW 12 MO $ $ 2001 VACCHCS requires a contract to perform Integrated Pest Management services. Option Year 2 AS PER SOW 12 MO $ $ 3001 VACCHCS requires a contract to perform Integrated Pest Management services. Option Year 3 AS PER SOW 12 M0 4001 VACCHCS requires a contract to perform Integrated Pest Management services. Option Year 4 AS PER SOW 12 MO $ $ See attached document: Draft Performance Work Statement IPM VACCHCS 1.

1. During evaluation and technical review due to public safety concerns regarding pesticide applications and managing public health pests while applying pesticides during IPM Pest Management services as outlined in the Statement of Work, will the government require Prime Contractors to have direct pest industry experience and maintain specific pesticide General Liability insurance coverage that includes pesticide pollution coverage as per the National Pest Management Association Standard of Care and Best Practices guidelines as well as state requirements? This requirement aligns with VHA Directive 1850.02 (Pest Management Operations) and VAAM Appendix M815-A (Department of Veterans Affairs Source Selection Guide), which prohibit subcontractors from qualifying Prime Contractors that lack pest industry experience and/or pesticide-related insurance. Yes 2. Has any part of the Statement of Work (SOW) changed in this solicitation compared to the last awarded contract? If so, what changed or was added? No 3. Can the government provide how many bed bug service requests have occurred in the past 12 months? a. VA Central California Health Care System 15 average b. Merced CBOC 1-2 c. Oakhurst CBOC 1-2 d. Visalia CBOC 1-2 e. VHA Storage Lot storage lot not patients 4. Can the government provide how many bird service requests have occurred in the past 12 months? This is an ongoing treatment plan. Avitrol and other population management feeds are used throughout the year. We ve had 2-3 calls for netting repairs. Trapping is also used to control population. In the last 12 months, we ve not had to trap as the population control is being accomplished with feed and other deterrent devices, such as rooftop spinning reflectors. 5. Can the government provide how many wildlife service requests have occurred in the past 12 months? We have a few rodent calls per year. Probably around 8 to 10. 6. Can the government confirm if there is a height limitation for removal of bird nests attached to the building? No height limitation. 7. If no height limit, what is the maximum height of your tallest structure for bird nest removal being requested? Our main facility building is 7 stories with a helipad. 8. Can the government clarify how many emergency/unscheduled service requests there have been in the past 12 months? 12 including all locations. Rodents are an emergent issue. a. VA Central California Health Care System b. Merced CBOC c. Oakhurst CBOC d. Visalia CBOC e. VHA Storage Lot 9. The SOW requires semiannual understructure spraying of all trailers. How many trailers are currently located at Parking Lot C? 2 10. Are there any access restrictions or scheduling requirements specific to Parking Lot C? No 11. The SOW includes weed and plant control as part of the IPM scope. Can the government confirm that weed control services are intentionally included within this PWS? Yes 12. Algae is regulated under Aquatic Agriculture and not considered a structural pest. Can the government confirm that Algae is a covered pest under this solicitation? Algae is not a concern. 13. Can the government provide the total square footage of all lawn, turf, flowerbed, and ornamental planting areas at the Central California VAMC that are subject to the four times per year insecticide treatment and the once per year TopChoice application? Unknown 14. Can the government provide the total square footage of the Central California VAMC subject to the quarterly Talstar Xtra fire ant treatment? Unknown 15. Can the government also provide the total square footage subject to the once per year TopChoice fire ant prevention application? Unknown 16. Will the government accept similar type Fire Ant treatment that are EPA approved and registered in the State of California in lieu of use of Talstar Xtra? Yes 17. Will the government accept similar type Fire Ant treatment that are EPA approved and registered in the State of California in lieu of use of TopChoice? Yes 1. Technical Scope of Work & Ambiguities Trap and Bait Station Frequency Baseline: Section 5 states that the contractor must perform "Monthly trap inspections for both interior (weekly on interior traps) and exterior traps." Concurrently, Section 5.6 states that weekly inspections apply strictly to high-sensitivity areas like the Operating Room, Kitchens, Patriot Shop, and Pharmacy. Please clarify if all interior traps facility-wide must be serviced weekly, or if weekly inspections are restricted solely to the areas specified in Section 5.6. Historical Inventory and Device Asset Baseline: The PWS details that the contractor is responsible for maintaining all existing equipment, replacing fly light bulbs annually, and replenishing trap components. To ensure precise material costing, could the government provide an exact count and brand/model breakdown of all existing government-owned fly lights, interior mechanical traps, and exterior bait stations currently deployed across the Fresno VAMC and the four off-site facilities? Asset Ownership at Contract Initiation: Please confirm if the incoming contractor is expected to utilize the existing pest control devices currently deployed on site. Alternatively, must the winning vendor supply and install a completely new footprint of proprietary bait stations and fly units at contract startup? Vertebrate Pest Control Thresholds: Section 5 includes the control, capture, and removal of larger vertebrate pests, such as wild dogs, cats, raccoons, skunks, and squirrels. Please clarify if full-scale wildlife trapping, relocation, and carcass disposal are included within the baseline Firm-Fixed-Price (FFP) contract. Are there caps on the number of large vertebrate interventions included annually before separate delivery orders are triggered? Bird Control and Structural Exclusion Limits: The PWS mandates the "Control of pest birds (i.e., pigeons, sparrows, blackbirds, including bird nest removal, etc.)". Please specify if bird control is strictly limited to behavioral deterrence and nest removal. If structural bird proofing such as installing new bird netting, spikes, or tension wires is deemed necessary during performance, will that work be handled via a bilateral contract modification or must it be accounted for in the initial FFP quote? Termite Remediation & Warranty Boundaries: The PWS outlines that termite inspections will occur twice per year and requires a limited warranty for subterranean termites, excluding Formosan varieties. If an active structural subterranean termite infestation is discovered during an inspection, is full-scale remedial chemical soil trenching or structural foaming included under the FFP, or will remediation be priced separately as an out-of-scope event? Approved and Prohibited Herbicide Parameters: The PWS exclusively prohibits Herbicide 2-4-D on VA and VHA Medical Sites for managing weeds, plants, and algae. To align with VA environmental standards, could the government provide a list of pre-approved herbicides or preferred active ingredients permitted for use within the flowerbeds, lawns, and drainage areas across the various properties? Weekly in sensitive areas. EPS IPM managers think weekly for all bait stations. However, I feel monthly elsewhere is enough. Bait stations are traps are in the attached map. Fly light brand is unknown at this time. No new installations necessary, vendor will use existing bait stations. However, vendor will need to use their own interior monitoring stations. The vendor is responsible for bird control and structural bird proofing. Most structural bird proofing has been done. However, there are instances they will need to repair netting. Termite question: Vendors should be submitting a quote for what is expressly stated in the PWS. The PWS includes termite inspections as part of the services to be provided. Things relating to "what if" scenarios would be handled on a case by case basis whether modification or separate action. I don t have a list of pre-approved herbicides. If specific herbicides are prohibited, it seems like all others are ok. 2. Labor Scheduling, Hours, & Geographic Operations Direct Labor Hour Calculation Discrepancies: Section 5.3 explicitly states that the on-site technician's schedule at the Fresno location is Monday, Wednesday, and Friday from 8:00 a.m. to 4:30 p.m. However, the text immediately follows by saying the contractor will be on site "6-8hrs per day" to conduct rounds. Please confirm the exact billable hours expected per day for Service Contract Act (SCA) compliance. Is the vendor required to guarantee 24 hours of billable labor weekly at Fresno, or is it purely fulfillment-based? Geographic Logistics and Travel Compensation for Off-Sites: Section 5.3 notes: "When not conducting rounds at the Fresno location, Contractor will perform scheduled visits to the offsite locations listed in exhibit 1, Off-Sites." Given that the technician's schedule tightly binds them to the Fresno VAMC on Mon/Wed/Fri from 8:00 a.m. to 4:30 p.m., are monthly visits to Merced, Oakhurst, Visalia, and Clovis expected to occur on Tuesdays and Thursdays? If so, should these be priced as additional labor hours on top of the 3-day Fresno baseline? Mandated Off-Hours Shift Pricing: The PWS requires bi-weekly main kitchen and canteen kitchen treatments to occur after 3:30 p.m., Operating Room inspections to take place between 5:00 a.m. 7:00 a.m. or 4:30 p.m. 7:00 p.m., and lawn chemical applications to occur exclusively between 6:00 p.m. and 7:00 a.m. Since these windows sit outside the standard 8:00 a.m. to 4:30 p.m. shift, will the government allow the technician to flex their daytime hours on those specific service dates? Alternatively, must these off-hours duties be priced as premium night/early-morning labor? Labor Hours. Some time is spent at our other locations. Labor is expected to be 8 hours. I believe some of those hours spent at off-site locations are billed within the 8 hours at Fresno. Off-stie locations are once per month. Hours are flexible, mission dictates. If treatment is needed in those areas, hours of work can be adjusted. 3. Emergency Response & Pricing Mechanisms Conflicting Emergency Response Windows: There is a distinct conflict regarding emergency response timelines within the document. Section 1 dictates that the contractor must respond to emergency service within a minimum of 4 hours and up to 12 hours based on PMO approval. Conversely, Section 5.3 mandates a strict 2-hour response window during scheduled times and a 2-to-4-hour response window outside of scheduled hours. Please clarify which specific response window governs emergency call-outs. Emergency Response Compensation Model: Please clarify if emergency call-outs particularly those occurring on non-scheduled days (Tuesdays/Thursdays) or weekends are fully covered under the base FFP contract price. Alternatively, will emergency call-outs be compensated on a per-call basis utilizing separate established labor rate CLINs? If emergency call-outs must be bundled into the annual pricing, can the government provide historical data on the average number of emergency responses required per year under the current incumbent? Emergent calls. If on campus, 2 hour minimum. After hours is 4 hours. 4. Security, Vetting, & Personnel Continuity PIV Vetting Levels and Interim Pass Access: Clauses VAAR 852.204-70 and 852.204-72 dictate stringent contractor personnel vetting. What specific level of background investigation (e.g., SAC, T1/Public Trust) is required for the primary on-site technician? Given the July 1, 2026, start date, will the VA grant interim access or temporary PIV badges based on finger-print clearing to prevent a gap in service on Day 1 while full investigations proceed? Vetting Requirements for Emergency/Contingency Staff: To fulfill the evaluation criteria under Factor 1 requiring a "contingency plan to replace personnel as needed", must all backup/contingency technicians undergo identical full VA vetting and badge allocation prior to award? In emergency or short-notice staff absences, will the VA allow an un-badged backup technician to fulfill daily rounds under physical escort by cleared VA personnel? I do not know the level of background. I have yet to submit anyone for a PIV. The contractor should conduct their own vetting as well. Short notice absences will allow a non-vetted individual. 5. Administrative & Quote Submission Logistics Question Submission and Closing Date Alignment: The Standard Form 1449 lists the final offer due date as June 1, 2026, at 10:00 a.m. PDT. However, the continuation text states that all questions must be submitted no later than May 22, 2026. Given that May 22, 2026, has passed, will the government officially extend the question cut-off period to 5 business days prior to the actual June 1 closing date to permit vital technical clarifications? Price Proposal Structuring (CLIN Alignment): To ensure an apples-to-apples evaluation across vendors, does the government require a single flat monthly or annual FFP rate encompassing all five locations under Section B.2? Alternatively, should offerors append a detailed price breakdown separating the core Fresno VAMC labor from the individual travel/material costs of each CBOC and the Clovis storage lot? Incumbent and prior contract context: Is there a current or recent incumbent performing this requirement, and if so, what is the incumbent name, contract number and / or award amount? If there's an Incumbent, has there been any significant "Change in Scope" or increase in the numbers between the incumbent's award solicitation and this 2026 solicitation? IGCE Range: Does the government have an IGCE range it can share, or provide historical pricing from prior similar work at this location? Quote submission due date has been extended. Price proposal requires a single flat monthly rate for VA Central California Healthcare System and all of it s CBOC locations listed in the PWS. Do not include a price breakdown or create your own price schedule. Everything must be factored into the monthly rate as shown in the solicitation. This will be a Firm-Fixed Price Contract. Incumbent information must be requested through the Freedom of Information Act.

Performance Work Statement Pest Control Services VA Central California Health Care System Section 1: General Information General: This is a non-personal services contract to provide pest control services for the VA Central California Health Care System (VACCHCS) and it s Community Based Outreach Clinics (CBOC). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. All work is to be performed in accordance with the guidelines established by Federal, State (www.epa.gov) and local ordinances and with the Contractor s Procedures Manual and Quality Control Manual. These services shall be performed by certified, trained and licensed pest control operators in any or all categories by the State of California. Period of Performance: Base Year: July 1, 2026 to June 30, 2027 Option Year #1: July 1, 2027 to June 30, 2028 Option Year #2: July 1, 2028 to June 30, 2029 Option Year #3: July 1, 2029 to June 30, 2030 Option Year #4: July 1, 2030 to June 30, 2031 Place of Performance: Medical Centers Central California Health Care System 2615 E. Clinton Ave. Fresno, CA 93703 Fresno County Community Based Outpatient Clinics Merced CBOC 340 E. Yosemite Ave. Merced, CA 95340 Merced County Oakhurst CBOC 40597 Westlake Dr. Oakhurst, CA 93644 Madera County Visalia CBOC 500 N. Santa Fe Visalia, CA 93291 Tulare County VHA Storage Lot 2251 Herndon Ave Clovis, CA 93611 Fresno County There are numerous buildings at the Fresno Medical Center. The vendor will be required to provide coverage for all the buildings located within each campus. A list of buildings at 2615 E Clinton can be found in Exhibit 1 at the end of this Performance Based Work Statement. Introduction: Integrated Pest Management (IPM) is an environmentally friendly, commonsense approach to controlling pests both inside and on property grounds of a health care facility. Traditional pest control uses calendar-based pesticide treatments rather than non-chemical prevention, resulting in the routine application of pesticides. In contrast, IPM focuses on pest prevention and least-toxic control methods, making IPM a cost-effective, practical approach to pest management. Preventive pesticide application is limited to minimize the risk of pesticide exposure, especially when non-chemical methods provide the same results. Contractor shall reference VHA Directive 1850.02 Pest Management Operations Program (found in Attachments at the end of this document) Hours of Operation: Services will be required during normal business hours between 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding Federal Holidays. Hours may vary based on treatment plan and treatment area. The COR and Contractor will determine best schedule per treatment. Some treatments may be required to take place after duty hours. Pest management tasks shall be scheduled to be performed on definite appointed days and in no event shall the contractor carry on work outside regular agreed-upon working hours without prior approval for the Chief of Environmental Management Service, the COR or designee. The contractor shall respond to emergency service within (4 hour) minimum, up to 12 hour after initial call based on approval from PMO after receipt of notification. In the event climate or weather conditions become unsuitable for work or induce an environmental hazard, then the entire work shall be rescheduled to a date and time satisfactory to the contractor and the Chief of EMS, the COR or designee. Postponement will not reflect any penalties assessed to the contractor, nor should there be any additional cost to the government. Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA s Electronic Invoice Presentment and Payment System The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp. Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below: Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov Section 2: Definitions & Acronyms 2.1 Definitions: Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. Workday. The number of hours per day the Contractor provides services in accordance with the contract. Work Week. Monday through Friday, unless specified otherwise. 2.2 Acronyms: CBOC Community Based Outpatient Clinic COR Contracting Officer Representative IPM Integrated Pest Management (SDS) MSDS Material Safety Data Sheets PWS Performance Work Statement VA Veterans Affairs VACCHCS Veterans Affairs Central California Health Care System VHA Veterans Health Administration IAW In Accordance With Section 3: Government Furnished Property, Equipment, and Services None. Section 4: Contractor Furnished Items and Services The Contractor shall provide all equipment, supplies, management, supervision, personnel, and transportation necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Performance Work Statement (PWS) and referenced documents. Section 5: Specific Tasks All tasks shall be accomplished to meet the guidelines in the National Pest Control Association s Good Practice Standards. The Integrated Pest Management (IPM) services required of the Contractor are as follows: Inspection: Determine which pest management measures are appropriate and required. Twice a month fly light and glue trap inspection. Contractor will be required to service and maintain all fly lights. This will include annual replacement of all bulbs and fly paper. Monthly trap inspections for both interior (weekly on interior traps) and exterior traps. Monthly treatment and perimeter (application which could include granular) spraying or as needed. Monthly spraying to flowerbeds and planters, or as needed. Recommend environmental sanitation practices that restrict or eliminate food, water or harborage for pests. Preventive Maintenance: Selection, installation and utilization of non-chemical and chemical control methods which eliminate, exclude, or repel pests (i.e., insect electrocution devices, traps, caulking, air screen, door sweeps and seals etc.) Treatment: Selection and use of least toxic, environmentally friendly pesticide(s) to affect control and or elimination when chemical control methods are necessary. Control and treatment of general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders to include removing built up spider webs on exterior of buildings 12 feet and below, carpenter ants/bees and any bee nest removal, etc.). Spider webs will be removed once per month. Control and treatment of stored product pests (i.e., saw-tooth grain beetle, red/confused flour beetles, Trogoderma, beetles, grain moths, etc.) Control and treatment of mice and rats (i.e., house mouse, field mouse, roof rat, Norway rat, deer mouse, etc.) Control of pest birds (i.e., pigeons, sparrows, blackbirds, including bird nest removal, etc.) Perform trapping services monthly, or as needed to reduce population in order to move on to the next phase of abatement, performing inspections 2-3 times a week during trapping. Perform control using Avitrol grain bait as repellant quarterly or as needed. Daily inspections when baiting is active. Clean up, remove and sanitize visible bird droppings and nesting areas of activity. The Contractor shall clean up after performance work of pest control. The Contractor shall not dispose any excess pesticides, pesticide container or any material contaminated by pesticides at any location on the Medical Center premises except as specified by the COR Repair and seal existing bird netting up to 100 square feet a year. Install new netting and replacement along with other control products (pucks, spikes) where needed up to 10,000 square feet a year. Daily follow up services for trapping, repellant and cleaning services as required. Remove old traps from buildings. Control of other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, raccoon, skunks, snakes, rabbits, including capture and removal, etc.). Control and treatment of wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles, wood wasp, silverfish/firebrat, etc.) Control of aquatic pests i.e. mosquito larvae/pupae, algae, etc. Control and treatment of flying insects (i.e., housefly, stable fly, low flies, etc.) Control and treatment of predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, conenose bugs, etc.) Inspection and Treatment for Termites: Inspection for termites shall be accomplished IAW the Good Practice information attached. Treatment for termites shall be made only if there is evidence of termites is found. It is estimated that no more than two (2) inspections per year shall be required. Typically, in the Spring and Fall months. IF termites are found, the government shall exercise the right to obtain quotes for termite eradication services. Clean Up, Decontamination and Disposal of Hazardous Waste: The Contractor shall clean up after performance work of pest control. The Contractor shall not dispose any excess pesticides, pesticide container or any material contaminated by pesticides at any location on the Medical Center premises except as specified by the COR. Removal of Dead Insects/Animals: All Dead Insects/Animals shall be removed and disposed by the Contractor within 24 hours, or a reasonable time frame as established by the COR or designee. Evaluation of control measures through follow-up inspections. Contractor may be required to lead pest control training for VA staff regarding common pest and bed bug policies, every quarter. When not conducting rounds at the Fresno location, Contractor will perform scheduled visits to the offsite locations listed in exhibit 1, Off-Sites. Spray the understructure of all trailers semiannually. Pests to Manage General arthropod pests (i.e., ants, fleas, beetles, bees, roaches, etc.) Feral (wild) rodents (i.e., rats and mice, gophers, squirrels, etc.) Feral birds (i.e., pigeons, starlings, blackbirds, sparrows, etc.) Other feral vertebrate pests (i.e., bats, skunks, moles, snakes, dogs, cats, etc.) Wood destroying organisms (i.e., termites, carpenter ants, fungi, etc.) Stored food pests (i.e., weevils, beetles, moths, etc.) Disease-carrying vectors (i.e., mosquitoes, flies, ticks, etc.) NOTE: Controlling disease using germicides (i.e., Phenolic) and chemical sterilizations (i.e., Ethylene Oxide) are outside the focus of an IPM Program. General Requirements The Contractor shall furnish all labor, equipment, supplies, parts, supervision, management and transportation necessary to perform integrated Pest Management (IPM) Control services (interior and exterior) in accordance with the terms and conditions of this contract for all identified locations in section 1.3 of the Performance Work Statement. Regulations Pest management operations shall meet all Federal requirements as identified in Public Law 92-516, Federal Insecticide, Fungicide and Rodenticide Act, dated November 28, 1975, as amended, and Executive Order 12088 (Federal Compliance with Pollution Control Standards) and appropriate Occupational Safety and Health standards regarding hazard communication, personal protective equipment, and exposure standards. The Contractor shall ensure pesticides and pest control operations are in compliance with California Code of Regulations (Title 3, Food and Agriculture), Division 6, Pesticides and Pest Control Operation. Scheduling Services Normal Work Hours: Each day at 8:00am, A certified technician will report to the Fresno location (building 24, room 2A23). The on-site schedule for the technician will be 3 days per week Monday, Wednesday and Friday from 8:00am and 4:30pm, excluding observed holidays. Contractor will be onsite 6-8hrs per day to conduct inspections, treatment, bait and trap inspections, refills, spider web removal etc. National Holidays: The Eleven holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Birthday, President s Day, Memorial Day, Juneteenth Independence Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Pest management tasks shall be scheduled to be performed during normal daily working hours, in no event, shall the Contractor carry on work outside regular agreed- upon working hours without prior approval of the Chief, Environmental Management Service, or designee. However, the Contractor is also on call for emergencies 24 hours per day, seven days per week and shall respond to the specified location within a minimum of 2 hour (for scheduled days/times), 2-4 hours for emergencies (outside of scheduled days/times), after receipt of notification. Inclement Weather In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the entire work shall be rescheduled to a date and time satisfactory to the Contractor and the Chief, Environmental Management Service, or designee. Postponement will not reflect any penalties assessed to the Contractor, nor should there be any additional cost to the Government. Adding/Deleting Building The scope of this contract includes all the Medical Centers and CBOCs within the VACCHCS. This includes all of the buildings located on the main campus. If changes are needed by either adding a new building or removing a building within the VACCHCS, it will be covered under the scope of this contract. Any changes to the locations listed in section 1.3 and the Buildings List of the Performance Work Statement will be handled through a bilateral contract modification. Frequency of Visits Upon arrival for each daily visit (3 per week) to the Fresno Hospital, the Contractor shall receive the pest control call log from the Environmental Management Service admin suite as mentioned in 5.3 Scheduling Services and spot treat areas from which complaints have been received since the last previous visit. The Contractor will be responsible for completing daily rounds at the Fresno hospital. The contractor will annotate any findings and provide them to the COR. The Contractor shall inspect and or treat (if warranted) the main kitchen biweekly after the hours of 3:30 p.m. The Contractor shall inspect and or treat (if warranted) the canteen kitchen biweekly at 3:30 p.m. on a day to be mutually agreed upon. All visits to the sites outside of the Fresno main campus shall be made on dates and at times mutually agreed upon by the Contracting Officer's Representative (COR) and the Contractor. The Contractor shall inspect the OR twice a month, provide treatment, when necessary, without chemicals, between 5:00am 7:00am or 4:30pm - 7:00 p.m. and at the request of the OR Supervisor or Chief, Environmental Management Service. The contractor shall treat all the lawn and flower bed areas (VACCHCS) 4 times per year with insecticide and 1 time per year with TopChoice between the hours of 6:00pm and 7:00am. The Contractor shall be flexible to provide services Monday through Sunday (excluding Federal Holidays) for the sites of VACCHCS. Work Orders The customers work orders also known as Pest Control Log can be deliver to the Contractor in one of three methods: A. Hard-copy method The COR or designee shall provide the hard/electronic copy of document work orders (i.e. Pest Control Log ) to the Contractor upon arrival to Bldg. 24 or via electronic means. B. Fax-copy method The COR or designee may elect to fax the daily work orders to the Contractor. The Contractor shall provide a FAX number to the COR within 5 days after award of contract. C. Email method The COR or designee may email daily work orders (i.e. reporting pest) via email. Returning Completed Work Orders After completion of services, the Contractor shall notify the COR or designee within 24 hours (excluding weekends and holidays) Recurring Services The Contractor shall provide a schedule based on a site survey as to when weekly and monthly inspections shall occur. The schedule shall be given to the COR within the first 30 days after award of contract. The schedule shall be approved by the COR. The weekly and monthly inspections are as follow: Weekly Inspections. The Contractor shall conduct weekly inspections at the Operating Room, Canteen Kitchen, Canteen Patriot Shop, Nutrition and Food Service Kitchen and Pharmacy areas, etc. (as described in Section 5.12, D), on VACCHCS premises, provide the necessary corrective actions, and document/record all actions in the logbook located at the following locations: Fresno VACCHCS 2615 E Clinton Ave., Fresno, CA 93703 Bldg. 24, Supervisors Office, Room 2A23. Locations may be changed to meet operational needs. B. Monthly Inspections. The Contractor shall conduct monthly inspections at all buildings, planters, flower beds, drains (interior and exterior), parking lots, bait stations, traps etc. on VACCHCS premises, provide the necessary corrective actions, and document/record all actions in the logbook located at the following locations: VACCHCS 2615 E Clinton Ave., Fresno, CA 93703 Bldg. 24, Supervisors Office, Room 2A23. Locations may be changed to meet operational needs. Visalia CBOC, 500 N Santa Fe, Visalia, CA 93291 Merced CBOC, 340 E. Yosemite Ave. Merced, CA 95340 Oakhurst CBOC, 40597 Westlake Dr., Oakhurst, CA 93644 VHA Storage Lot, 2251 Herndon Ave. Clovis, CA 93611 Required Contractor Reporting All IPM services performed by the contractor during the work shift shall be documented in writing. Weekly reports are required within one week of performance, documenting actions taken to mitigate, pests, traps inspected, lights replaced etc. Reports must contain inspection report, pest sighting, the name, amount of and locations used of pesticides and baits and follow-up actions. Monthly and quarterly summary reports are also required. Contractor shall provide Service Ticket Receipts detailing actions taken in each specific location for each visit along with follow-up actions, citing traps, fly lights and bait stations by number in a digital format. Each pest management activity will be properly documented to include, but not limited to: Specific locations of reported activity. Specific identification of pest, if applicable. Analysis of pest activity and potential causes, when applicable. Actions taken without the use of chemicals, when applicable. Listing of chemicals used by name, EPA registration number, percentage of active ingredient applied, and amount of chemical applied, and where when applicable. Method of application, when applicable. (Where required) Square footage of applications larger in size than spot application (defined as a surface treatment to an area of no more than two square feet). Wind direction and speed and temperature, if outside (when applicable). The Contractor shall supply, complete, and submit a monthly chemical usage report to the COR or designee. The Contractor shall be required to furnish to the COR the Material Safety Data Sheets (MSDS) or equivalent and the trade names (if any) and names of chemicals to be used in the performance of this contract prior to initial application. Contractor shall provide maps of interior and exterior bait stations and traps. All traps and bait stations shall be identified with an alpha numeric identification system so that they can be easily identifiable. All IPM services performed during the work shift will be documented. Contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State or local ordinances which pertain to any duties contained in the contract. Contractor Qualifications The Contractor personnel shall be California certified pesticide applicators to perform under this contract. The Contractor shall furnish a copy of State certification (current Certificates of Competency in Pest Management in any and all categories or sub-categories as identified by the State of California) to the COR after award but prior to the performance of work. Contractor shall be made available to a Board-Certified Entomologist (BCE) or Associate Certified Entomologist (ACE). Technicians must be trained and certified in Public Health Pest Control and the other categories of pesticide applications. The Contractor personnel shall wear an appropriate and professional uniform with the company s logo/name and nametag. When there is more than one technician performing services, one of the technicians must be fully certified in Pest Management categories. A non-certified technician may assist the certified technician in the performance of the work if the non-certified technician is either with the certified technician or they are within direct line of sight to the certified technician. The certified technician shall assume all responsibility for the non-certified technician. During the period of performance, if the Contractor proposes to add-on or replace personnel, the Contractor shall submit the California Pesticide Applicator Certificate to the COR before starting work. At no time shall the Contractor utilize add-on or replacement personnel who do not meet the certification of this contract. Contractor Contingency Plan The Contractor shall have a contingency/back-up plan in the event, the Contractor is unable to perform services or have services performed as required. The Contractor shall immediately notify the COR or designee and provide a justification for non-performance and institute the contingency and/or back-up plan as quickly as possible. Special Provisions The following provisions shall be adhered to by the Contractor in performing pesticide applications of the areas specified below: Food Handling Areas: Treatment of these areas are limited to only times when food is not being held, processed, prepared, served and while not occupied by facility employees. The Contractor shall at no time enter facility elevators which are occupied by food service equipment while in the possession of pesticides or application equipment. Patient Occupied Areas: Contractor shall use pesticides, if warranted, with as low a volatility and as odor-free as possible to keep odor levels from affecting patients. Critical Areas: The Contractor shall submit a list of pesticides for intended use in areas listed below to the COR prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants supplies, equipment and surfaces. No substitution can be made at any time without the approval from the COR. In all critical areas the Contractor shall document work completion and keep a record in the critical areas as required by office of the investigator general. Critical Areas: Pharmacy Respiratory Care Areas Research Facilities Supply Processing Distribution Operating Rooms Intensive Care Units Canteen Kitchens Dietetics Kitchens GI (Gastrointestinal) Clinics Patient Areas Community Living Center Sterile Processing When space treatment is required in these areas, the Ultra Low Volume (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of .5 to 15 microns. Residual Treatment: During regular scheduled visits, the Contractor shall apply residual insecticides by the crack and crevices method only, for control of roaches, at least once every month to kitchens, patient care areas etc., however, not when food preparation is in progress, food is exposed, and food contact surfaces are not covered. Pesticides must be approved and registered by the EPA and must be used in accordance with the instructions on the label. When necessary, the Contractor shall be accompanied by the COR or designee who shall indicate special areas to be serviced and cover machines and equipment as needed. Restrictions on Pest Control Materials: Veterans Health Administration bans the use of the selective herbicide 2,4-Dichlorophenoxyacetic Acid (2,4-D). All rodenticides, traps or bird repellents shall be placed only at times and in areas approved by the COR or designee and unused portions shall be recovered at the latest by a time limit set by the COR or designee. The use of rodenticides other than Chlorophacinone, Scilliroside, Brodifacoum, Cholecalciferol, shall be restricted to locations specifically provided for by the COR. The Contractor shall be required to furnish to the COR initial application of pesticides and rodent control chemicals, sample labels, names of chemicals to be used in the performance of this contract. This information is required by the Medical Service for emergency treatment in the event of ingestion of and/or contact with the material by humans. A list of products and antidotes, Material Safety Data Sheets (MSDS) supplied/required by the Contractor and as required by this paragraph, should be maintained in the Pharmacy and in the Evaluation and Admissions Unit, where an antidote, if required, can be made readily available. Schedule of Service The contractor shall provide a schedule of services for each location listed in section 1.3 to include all buildings listed at the end of this Statement of Work (SOW) in the Building List. The schedule must list all buildings within each location (there are several at Fresno). The schedule must state the frequency and the day of the week that the services will be performed. Schedule of Service The contractor shall provide a schedule of services for each location listed in section 1.3 to include all buildings listed at the end of this Statement of Work (SOW) in the Building List. The schedule must list all buildings within each location (there are several at Fresno). The schedule must state the frequency and the day of the week that the services will be performed. Establishing Thresholds The contractor shall set an action threshold, a point at which pest populations or environmental conditions indicate that pest control action must be taken. Sighting a single pest does not always mean control (dependent on specific pest) is needed. The level at which pests will become a: nuisance; health hazard; or economic threat. Setting an action threshold is critical to guiding pest control decisions. A defined threshold will focus the size, scope, and intensity of an IPM plan. Verification of Services Performed The Contractor shall have a system that verifies the certification of individuals providing pest services to VACCHCS. The contractor shall make this system available for review by the COR. The system shall consist of a digital format with data tracking abilities to verify work performed. Quality Assurance Surveillance Plan This quality assurance surveillance plan (QASP) is a government-developed and applied document used to make systematic quality assurance methods used in the administration of the performance-based service acquisition (PBSA) standards included in this contract. The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, that the government receives the quality of services called for in the contract, and that the government only pays for the acceptable level of services received. The Government will monitor the contractor's performance using the Contractor s Basic Quality Control Program and Quality Assurance Surveillance Plan (QASP) as established by the COR. The QASP is a systematic method used by the Government to evaluate Contractor s actions and performance based on Performance Work Statement requirements. The QASP is designed to provide an effective method of monitoring contractor performance for each listed objective on the PWS. A QASP is based on the premise the Government desires to maintain a quality standard in providing pest control services. Authority to issue this QASP is provided under Federal Acquisition Clause (FAR) 52.212-4(a) Inspection and Acceptance, which provided for inspections and acceptance of the articles, services, and documentation called for in the contract to be accomplished by the contracting officer or a duly appointed representative. The contractor, and not the government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract. The QASP is put in place to provide government surveillance oversight of the contractor's quality control efforts to assure that they are timely, effective, and delivering the results specified in the contract. The QASP is not a part of the contract, nor is it intended to duplicate the contractor's quality control plan. Note: As per 1850.02 Quarterly IPM inspections will be carried out by the PMO, document review and visual inspection of key areas. Each inspection shall be documented and maintained in primary logbook or records maintenance folders (hard copies or electronic copies) Safety Requirements The Contractor shall take precautions as the COR or designee may determine to be reasonably necessary to protect the lives and health of occupants at this Medical Center. The COR or designee shall notify the Contracting Officer (CO) of any non-compliance with the terms of the contract. Upon receipt of a Letter of Concern, the Contractor shall correct deficiencies and provide a corrective action letter to the CO. The Contractor shall be responsible to ensure that employees take all necessary safety precautions appropriately in the performance of services i.e. wearing proper face mask, breathing apparatus, clothing, etc. The Contractor shall be responsible to insure employees receive up-to-date training concerning the latest EPA, Federal, State and local regulations. Interference to Normal Functions The Contractor shall be required to interrupt their work at any time so as not to interfere with the normal functioning of the facilities, fire protection systems and pass of facility, patients, personnel, equipment and carts. Storage of Pest Control Materials No pest control materials or equipment shall be stored at any VA installation when the operator is not working. Call Back Requirement Routine: The Contractor shall, within 6 hours after receipt of notification by the Contracting Officer or his representative, and at no additional charge to the Government, retreat previously treated areas when inadequate control (as per specifications) was obtained. Emergency: The Contractor shall, within 2 hours after receipt of notification by the Contracting Officer or his representative, perform IPM Services to correct the emergent condition. These calls will be for pest concerns such as bed b...

DEPARTMENT OF VETERANS AFFAIRS Network Contracting Office (NCO) 21 June 18, 2026 David Poplin CDS Services Inc. Notice of Award Dear Mr. Poplin, Congratulations! This letter is to inform you that CDS Services Inc. has received the award for contract 36C26126P0799 in response to solicitation 36C26126Q0680 to provide Integrated Pest Control and Management Services for the VA Central California Health Care System. The price evaluated from your proposal was $959,100.00. Formal Contract will be emailed out in a few days. We look forward to working with CDS Services Inc. in helping the VA to serve our Nation s Veterans. Sincerely, Kulvinder Brar Contracting Specialist