S201--VANIHCS Hood Cleaning 36C25026Q0051
Summary
AI-generated · Jan 01, 2026Provide firm-fixed-price hood cleaning services for the VA Northern Indiana Health Care System, with a base period of one year and four option years, covering semi-annual and annual cleaning of the canteen and dietetics kitchen hood systems at the Fort Wayne and Marion campuses. Cleanings must restore the kitchen exhaust systems (grease removal devices, ductwork, blower units, and exhaust fans) to NFPA 96 and IKECA standards, and work must be coordinated with the COR and Maintenance Supervisors. VA personnel will assist with Lock-Out/Tag-Out; the contractor must provide all labor, materials, equipment, and supervision, and complete work Monday through Friday (excluding Federal holidays) after kitchen areas are closed; a minimum four-week notice prior to service is required; safety compliance with OSHA and all applicable regulations is mandatory; subcontractors require COR approval.
All field personnel must be experienced and IKECA-certified (CECS, CECT, CECI, PECT, or CESI). The contractor must manage all logistics with the COR, and no telephone requests will be accepted; questions must be submitted in writing and answered via solicitation amendments. The vendor shall ensure OSHA/safety compliance and obtain COR approval for any subcontractors. Bids are to be submitted by the Contract Specialist via the designated electronic process, as described in the solicitation.
This Solicitation shall result in a firm fixed-price contract for the period of one (1) year and four (4) option years upon award. The contractor will provide semi-annual and annual cleaning services for the VCS Canteen and Dietetics kitchen hood systems, ductwork, and fans at the VA Northern Indiana Health Care System. Services shall be performed at both the Fort Wayne Campus located at 2121 Lake Avenue, Fort Wayne, IN 46805 and the Marion Campus located at 1700 E. 38th Street, Marion, IN 46953. The contractor shall provide all labor, materials, equipment, and supervision necessary to clean and restore the kitchen exhaust systems to NFPA 96 and IKECA standards. Cleaning shall include grease removal devices, duct systems, blower units, and exhaust fans. A VA HVAC employee will assist with Lock-Out/Tag-Out procedures. The contractor shall coordinate all cleanings with the COR and Maintenance Department Supervisors, providing a minimum four-week notice prior to service. All work shall comply with OSHA, State, County, and Municipal safety regulations. Contractor personnel must be experienced, certified, and authorized to perform services. IKECA certifications (CECS, CECT, CECI, PECT, or CESI) are required for all Field Service Technicians. Subcontractors must be approved by the COR. Services shall be performed Monday through Friday, excluding Federal holidays, and only after kitchen areas are closed. This procurement has been set-aside 100% for award to Small Business concerns. Offers from other than Small Business concerns will not be considered and shall be rejected. Anticipated award date is January 16, 2026, for a base period of one (1) year with four (4) additional one (1) year options. Solicitation packages will be available on or about December 31, 2025. Electronic solicitations may be obtained at no cost from the following URL: www.SAM.gov. All questions will be answered via Solicitation amendment. Questions must be submitted in writing to the Contract Specialist at the following e-mail address: Jacob.bishop@va.gov no later than 3:00 p.m. (ET) January 6, 2026. Quotations are due no later than 3:00 p.m. (ET) on January 9, 2026, by email to Jacob.bishop@va.gov, NAICS 561720 applies. Size standard s $22 Million. No telephone requests will be accepted.
From Presolicitation posted on Dec 31, 2025VANIHCS Hood Cleaning
From Solicitation posted on Dec 31, 2025VANIHCS Hood Cleaning
From Solicitation posted on Jan 07, 2026VANIHCS Hood Cleaning
From Solicitation posted on Jan 20, 2026Notice history
5-
Presolicitation Posted Dec 31, 2025
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Solicitation Posted Dec 31, 2025View changes (3)
- Description: Description was updated
- Notice Type: Presolicitation → Solicitation
- Set-Aside: Total Small Business Set-Aside (FAR 19.5) → None
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Solicitation Posted Jan 20, 2026No changes from previous notice
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Award Notice LATEST Posted Mar 31, 2026
Details
Award Information
Awardees
| Company Name | UEI | CAGE Code | Location |
|---|---|---|---|
| BROWN CONTRACTS & SERVICES, LLC | NWTRC2MKMYV4 | 9MM25 | MCDONOUGH |
Contacts
Jacob Bishop
Phone
Contracting Officer
Agency
Place of Performance
USA