Retube Trane Absorber Chiller 12505B25R0016

THIS IS FOR MARKET RESEARCH PURPOSES ONLY, NOT A REQUEST FOR PROPOSAL OR SOLICITATION. A market survey is being conducted to determine if there are adequate Small Business, SBA-certified HUBZone, SBA-certified 8(a), Women-Owned, or Service-Disabled Veteran-Owned Small Business (SDVOSB) contractors available for a proposed project who meet the specific criteria outlined below. This is not a solicitation Announcement or Request for Proposal. It does not constitute any commitment by the Government. No award will result from this notice. The purpose is to conduct market research to gain knowledge of potentially qualified sources. Responses to this Sources Sought Notice will be used by the Government to make an appropriate acquisition decision. The USDA Agricultural Research Service (ARS) will not award a contract on the basis of responses or pay for the preparation of any information submitted. Respondents will not be notified of the results of this notice. After completing an analysis of the responses, the Government will determine whether to limit competition to 8(a), HUBZone, SDVOSB, Women-Owned, or other small business firms, or to proceed with issuing an unrestricted solicitation, inviting full and open competition. Purpose: The Agricultural Research Service (ARS) seeks to determine the availability and capability of potential small businesses to include socio-economic set-aside qualified businesses for the project below. The Government anticipates a competitive method of procurement. The information received resulting from this market research will be considered solely for the purpose of determining the appropriate acquisition method, including whether a set-aside is appropriate. Project Information: The Government seeks information from qualified and experienced contractors capable of completing projects similar in scope and magnitude to the project described below. Contractors must demonstrate the ability to perform under a potential contracting vehicle. Place of Performance: National Centers for Animal Health, 1920 Dayton Avenue, Ames, IA 50010 Anticipated Solicitation Release: July 7, 2025 Estimated Period of Performance: 365 days after notice to proceed Project Description: Retube the high temperature steam generator with titanium tubes and the absorber heat exchanger with Copper/Nickel 90/10 tubes in the Building 154 #6 Trane absorber chiller. Scope of Work: The Contractor shall remove bromide from the chiller into owner provided containers. The Contractor shall remove all tubes in high temperature steam generator and absorber heat exchanger sections. The Contractor shall open the high temperature steam generator and absorber heat exchanger sections and remove existing supports. The Contractor shall build and install new supports, adjusting as necessary for titanium and copper/nickel 90/10 prime surface tubes, including cutting and welding. The Contractor shall supply and replace all tubes in high temperature steam generator per OEM specifications with titanium prime surface tubes and the absorber heat exchanger per OEM specifications with copper/nickel 90/10 prime surface tubes. The Contractor shall provide required gaskets and reinstall end bells/heads. The Contractor shall leak check the high temperature steam generator and absorber sections with nitrogen at affected areas. The Contractor shall repair any leak in affected area of high temperature steam generator and absorber sections as necessary. The Contractor shall evacuate the absorber after passing a leak check. The Contractor shall take a bromide sample for lab analysis and provide recommendations. The Contractor shall perform factory checkout, start-up, and trim of the absorber. The Contractor shall provide, setup and remove all scaffolding required for the project. The Contractor will provide all tools. The Contractor shall clean up area and remove all gear/tools. All work performed will need to be documented IAW EPA standards/regulations. The Contractor shall provide a final report to the Contracting Officers Representative within 10 working days of final work competition. The USDA will provide nitrogen. The USDA will assist with offloading and receiving the tubes at Building 154. Instructions For Interested Parties, Capabilities: Companies who have the experience, as well as an interest in doing business with ARS, should submit a Capabilities Statement which, for this notice, is not expected to be a proposal, but rather short statements regarding the company’s ability to demonstrate their expertise and experience in relation to the areas specified in this notice. The Capabilities Statement must show that the company meets or exceeds the following: - Technicians with at least 5 years of experience; - Ability to respond to trouble/service calls for warranty issues within 24 hours; and - For non-Trane contractors, documentation that Trane acknowledges that Trane will provide contract maintenance and repair service on the #6 absorption chiller as if the work had been completed by Trane. Companies should also indicate whether they are a Small Business, SBA-certified HUBZone, SBA-certified 8(a), SDVOSB, or Women-Owned Small Business. Responses should be submitted by 4:00 PM Central Daylight Time on June 16, 2025 to the attention of Josh Dobereiner at josh.dobereiner@usda.gov. Questions should be directed to Josh Dobereiner at josh.dobereiner@usda.gov. Disclaimers: - This notice is posted in accordance with FAR Part 5.2. - In accordance with FAR Part 4.1102, Procedures, System for Award Management (SAM), potential contractors must be registered in SAM prior to submitting proposals, bids, or quotes. Offerors may obtain information on registration at https://www.sam.gov. - Any potential future solicitations will be posted exclusively on SAM.gov. Interested parties are responsible for monitoring this website for the solicitation release and any updates or amendments. - Do NOT submit proposals, bids, or quotes at this time. - The Government does not intend to pay for any information provided under this notice.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number 12505B25R0016 is issued as a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 dated 06/11/2025. This solicitation will be full and open competition. The associated NAICS code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors), with a small business size standard of $19.0 million. This acquisition is for the following item as identified in the Line Item Number(s): 0001) Re-tube Absorber Chiller Specifications: See attached Statement of Work. The Contractor shall provide all items F.O.B. destination. Location of the Government site is USDA ARS Ames, IA 50010 and will be identified in the contract. The Government anticipates award of a Firm Fixed Price contract. Offerors responding to this announcement shall submit their proposal in accordance with FAR 52.212-1. Submission of proposal shall include the following: (1) Technical Information (technician resumes to show a minimum of five years of experience and fully trained and current on repair, rebuilding, and service of Trane absorption chillers; confirmation of ability to respond to trouble/service calls for warranty issues within 24 hours; and for non-Trane contractors, documentation that Trane acknowledges that Trane will provide contract maintenance and repair service on the #6 absorption chiller as if the work had been completed by Trane) and (2) Price (to include shipping). All responses shall be submitted electronically to josh.dobereiner@usda.gov. The basis for award is lowest price technically acceptable (LPTA). "LPTA" means the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. Pursuant to FAR 52.212-2, the criteria for evaluation are: (1) Technical Information and (2) Price and must also have satisfactory Past Performance. The lowest priced proposal will first be evaluated for technical acceptability in accordance with the minimum specifications identified. If determined not technically acceptable, it will be removed from competition and the next lowest priced proposal will be evaluated for technical acceptability. This will continue until the lowest price proposal is determined technically acceptable. Once the lowest priced proposal is determined technically acceptable, then a determination of responsibility will be completed. If found responsible, evaluations will be closed and award will be made. INSPECTON AND ACCEPTANCE TERMS: Services will be inspected by the Contracting Officer Representative (COR) and accepted at destination. Period of performance is 365 calendar days after notice to proceed. See attached Clauses and Provisions document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition. To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. All invoices shall be submitted electronically. Proposals must be received no later than 10:00 AM Central Daylight Time (CDT) on September 2, 2025. Questions in regards to this combined synopsis/solicitation are due no later than 4:00 PM CDT on August 21, 2025. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation. Site Visit: Organized site visits are scheduled for August 13, 2025 at 1:00 PM CDT and August 14, 2025 at 9:00 AM CDT. The site visits will be held at the project location. The same information will be provided at both site visits, so offerors only need to attend one. In order to attend the site visit, you MUST register by 3:00 PM CDT on August 12, 2025. Register by emailing josh.dobereiner@usda.gov with your company name, the name(s) of the representative(s) who will attend, and which site visit you are registering for. An email response will be sent confirming your reservation. The site visit will be held for the purpose of providing contractors with the opportunity to familiarize themselves with the site which may be helpful in the preparation of offers. Attendance at the site visit is not mandatory for offer submission; however, failure to visit the site will not relieve or mitigate the successful contractor s responsibility and obligation to fully comply with the terms, conditions, and specifications contained and/or referenced in this document.

AMENDMENT 01 - 08/22/2025 Solicitation is amended to post the site visit sign-in sheets. All other terms and conditions remain unchanged. Acknowledgement of amendment is required with proposal submission by returning a signed copy of the SF30. END OF AMENDMENT 01 _________________________________________________________________ This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number 12505B25R0016 is issued as a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 dated 06/11/2025. This solicitation will be full and open competition. The associated NAICS code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors), with a small business size standard of $19.0 million. This acquisition is for the following item as identified in the Line Item Number(s): 0001) Re-tube Absorber Chiller Specifications: See attached Statement of Work. The Contractor shall provide all items F.O.B. destination. Location of the Government site is USDA ARS Ames, IA 50010 and will be identified in the contract. The Government anticipates award of a Firm Fixed Price contract. Offerors responding to this announcement shall submit their proposal in accordance with FAR 52.212-1. Submission of proposal shall include the following: (1) Technical Information (technician resumes to show a minimum of five years of experience and fully trained and current on repair, rebuilding, and service of Trane absorption chillers; confirmation of ability to respond to trouble/service calls for warranty issues within 24 hours; and for non-Trane contractors, documentation that Trane acknowledges that Trane will provide contract maintenance and repair service on the #6 absorption chiller as if the work had been completed by Trane) and (2) Price (to include shipping). All responses shall be submitted electronically to josh.dobereiner@usda.gov. The basis for award is lowest price technically acceptable (LPTA). "LPTA" means the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. Pursuant to FAR 52.212-2, the criteria for evaluation are: (1) Technical Information and (2) Price and must also have satisfactory Past Performance. The lowest priced proposal will first be evaluated for technical acceptability in accordance with the minimum specifications identified. If determined not technically acceptable, it will be removed from competition and the next lowest priced proposal will be evaluated for technical acceptability. This will continue until the lowest price proposal is determined technically acceptable. Once the lowest priced proposal is determined technically acceptable, then a determination of responsibility will be completed. If found responsible, evaluations will be closed and award will be made. INSPECTON AND ACCEPTANCE TERMS: Services will be inspected by the Contracting Officer Representative (COR) and accepted at destination. Period of performance is 365 calendar days after notice to proceed. See attached Clauses and Provisions document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition. To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. All invoices shall be submitted electronically. Proposals must be received no later than 10:00 AM Central Daylight Time (CDT) on September 2, 2025. Questions in regards to this combined synopsis/solicitation are due no later than 4:00 PM CDT on August 21, 2025. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation. Site Visit: Organized site visits are scheduled for August 13, 2025 at 1:00 PM CDT and August 14, 2025 at 9:00 AM CDT. The site visits will be held at the project location. The same information will be provided at both site visits, so offerors only need to attend one. In order to attend the site visit, you MUST register by 3:00 PM CDT on August 12, 2025. Register by emailing josh.dobereiner@usda.gov with your company name, the name(s) of the representative(s) who will attend, and which site visit you are registering for. An email response will be sent confirming your reservation. The site visit will be held for the purpose of providing contractors with the opportunity to familiarize themselves with the site which may be helpful in the preparation of offers. Attendance at the site visit is not mandatory for offer submission; however, failure to visit the site will not relieve or mitigate the successful contractor s responsibility and obligation to fully comply with the terms, conditions, and specifications contained and/or referenced in this document.