Request for Quote- “Event management/ planning of U.S.-India Space Business Forum in Bengaluru” 191N6025Q0010_PR15569378

Solicitation 191N6025Q0010_PR15569378 Copied Notice ID e320e9a419f04f248b225c52b9f656ec Copied STATE, DEPARTMENT OF — AMERICAN CONSULATE CHENNAI

SAM.gov

Posted

Sep 02, 2025

Deadline

Sep 18, 2025

Set-aside

NONE

NAICS

541618

PSC

R408

Summary

AI-generated · Sep 04, 2025

Provide end-to-end event management and planning services for the U.S.–India Space Business Forum in Bengaluru, handling all tasks described in the RFQ and Scope of Work, including coordination, logistics, and on-site execution as detailed in the attached documents. The contractor must furnish all required information and resources to complete the work, and the opportunity is primarily targeted at local vendors.

Submit a quotation electronically to the designated procurement mailbox, using a subject line that reflects the RFQ number and project title; do not submit by courier. Include all required attachments and forms (RFQ letter, Scope of Work, Vendor QA Sheet, NDAA compliance, safety/health requirements, and technical evaluation form), and comply with the mandatory SAM registration for orders over $30,000. Submissions received after the stated deadline or sent to the wrong address will not be considered.

DATE: September 03, 2025 Consulate Chennai s Solicitation #: 191N6025Q0010 - PR15569378 Request for Quote- Event management/ planning of U.S.-India Space business forum in Bengaluru The U.S. Consulate General Chennai invites you to participate in this solicitation for Event management/ planning of U.S.-India Space business forum in Bengaluru as described in the attached solicitation documents. The vendor shall furnish all the information required to accomplish all the work as required in the solicitation document. Please refer to the attached Request for Quote (RFQ) letter herewith for details. All responsible sources may submit a quotation, which shall be considered. RFQ TIMELINE: Deadline to submit technical queries: Tuesday, September 09, 2025 by 03:00 p.m. (IST) to ChennaiProcurement@state.gov Deadline for RFQ Submittal: Thursday, September 18, 2025 by 03:00 p.m. (IST) to ChennaiProcurement@state.gov This solicitation is intended mainly for local vendors. Points of Contact: Mr. Seth A Burchett - Contracting Officer Phone Number: 044-2857 4000 Email: ChennaiProcurement@state.gov Ms. Malathy Ravi Procurement Section Phone Number: 044 2857 4000 /4319 Email: ChennaiProcurement@state.gov SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $30,000 NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line 191N6025Q0010- PR15569378 Event management/ planning of U.S.-India Space business forum in Bengaluru . Please do not submit your quotation via courier. Quotes submitted to any other email address and/or after the due date and time given, shall not be considered. ATTACHMENTS: 191N6025Q0010 - PR15569378 RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote). 191N6025Q0010 - PR15569378 Scope of Work (SOW) (Read the document completely before submission of quote). 191N6025Q0010 - PR15569378 Vendor QA Sheet (Submit your queries as per this format). CLAUSES Non-Commercial Items. Technical Evaluation form (Generic) (To be completed and submitted along with quote MANDATORY) Vendors NDAA Compliance form (Mandatory) (To be completed and submitted along with quote MANDATORY) Annex B / Contractor Safety and Health Requirements.

From Solicitation posted on Sep 02, 2025