R614--Renewal: Document Shredding Service AMENDMENT 0001 36C24825R0136

Page 1 of Page 1 of Page 1 of Page 1 of COMBINED SYNOPSIS / SOLICITATION RFP# 36C24825R0136 DOCUMENT SHREDDING SERVICE 07/25/2025 TABLE OF CONTENTS DESCRIPTION PERFORMANCE WORK STATEMENT (PWS) NAICS PRODUCT SERVICE CODE (PSC) SET-ASIDE PROCURING ACTIVITY PLACE of PERFORMANCE PERIOD of PERFORMANCE CONTRACT TYPE RFP TIMELINE DUE DATES TABLE E-MAIL CORRESPONDENCE SITE VISIT (S) SCHEDULE: LIST OF RFP ATTACHMENTS DESCRIPTION: This is a Combined Synopsis/Solicitation for Commercial Services. The Department of Veterans Affairs (VA), Network Contracting Office 8 (NCO 8), is soliciting proposals and intends to award a Firm Fixed Price (FFP), Indefinite Delivery Type Contract to provide Document Shredding Services. Contractor shall provide all labor, containers, vehicles, equipment, materials, management, etc. necessary to provide Document Collection, Removal, and Shredding Services for the James A. Haley VA Hospital (JAHVH), Tamps, FL. This solicitation announcement constitutes the only solicitation, proposals are being requested, and a written Request For Proposal (RFP) Solicitation document is attached. PERFORMANCE WORK STATEMENT (PWS): All required services shall be performed in accordance with the Performance Work Statement (PWS), dated 07/16/2025, incorporated into the attached RFP 36C24825R0136. NAICS: The associated North American Industrial Classification System (NAICS) code for this procurement is 561990, Document Shredding, with a Small Business Size Standard of $16.5M. PRODUCT SERVICE CODE (PSC): R614 Paper Shredding Service. SET-ASIDE: SDVOSB 100% Set-aside PROCURING ACTIVITY: Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy, Suite 570 Tampa FL 33637 PLACE of PERFORMANCE: Department of Veterans Affairs James A. Haley VA Hospital (JAHVH) 13000 Bruce B Downs Blvd Tampa, FL 33612 PERIOD of PERFORMANCE: The contract period of performance is 09/16/2025 to 09/15/2030. The contract term shall cover a one-year Base Period with four (4) one (1) year Option Periods. CONTRACT TYPE: Firm Fixed, Indefinite Quantity Contract with funded Task Orders. RFP TIMELINE DUE DATES TABLE E-MAIL CORRESPONDENCE: All e-mail correspondence for the subject RFP shall be sent with the subject heading as follows: REQUEST FOR INFORMATION - RFP #36C24825R0136, Document Shredding Service . In addition, All questions and correspondence shall be submitted in writing via e-mail to the below listed Points of Contacts (POC). Fax correspondence and telephone contact will not be accepted. SITE VISIT (S) SCHEDULE: A site visit has been scheduled for the above date and time listed on the above RFP TIMELINE DUE DATES TABLE. Offerors must confirm their intentions to attend the scheduled site visit and e-mail the above listed Points of Contacts (POC) no later than 2 business days prior to the above scheduled site visit. All site visit requests shall be submitted in writing via e-mail to the above listed Points of Contacts (POC). All site visit E-mail requests shall be sent with the subject heading listed above in Para 2. Offerors shall provide the individual name(s), total number of personnel, and the company name for each of the individual(s) planning to attend. SITE VISIT LOCATION: All attendees shall meet at the below listed location at the date and time specified above: BLDG 38, SCI Lobby JAHVAMC 13000 Bruce B. Downs Tampa, FL 33612 LIST OF RFP ATTACHMENTS: REQUEST FOR PROPOSAL (RFP) - RFP 36C24825R0136, dated 07/25/2025. RFP ATTACHMENT 2, PAST PERFORMANCE QUESTIONAIRE RFP ATTACHMENT 3, LIMITATION ON SOBONTRACTING CERTIFICATION

RFP 36C24825R0136, AMENDMENT 0001 RFP 36C24825R0136, AMENDMENT 0001 PURPOSE: Amendment 0001 issued for the following reasons: Provide answers to RFI questions, Make PWS changes, Incorporate PWS Container List in MS Excel Format, Incorporate PWS, Document Shredding, dated 07/16/2025, Rev 1, Revise Section B, Pricing Schedule. 1. RFI QUESTIONS and Answers: Incorporate Amendment 0001, Attachment 1, RFI Questions and Answers, dated 08/09/2025. 2. PWS, DOCUMENT SHREDDING SERVICE, Dated 07/16/2025 CHANGES: Make the below PWS changes as follows: A. PWS Para 2.1, Page 2, DESCRIPTION / SCOPE / OBJECTIVE : Change From: The types of paper will be co-mingled and will include office paper, any color any type, labels, post-it notes, forms, etc. This list is not all-inclusive and may include carbon copy printer rolls, compact disks (CD), floppy disks, other storage media, and limited quantities of incidentals such as staples, paper clips, envelopes, file folders, newspapers, rubber bands and other types of paper. All shredded material must be used for recycling purposes and cannot be sold as packing material. All shredding shall take place at Government facilities or grounds and shall be witnessed by a VA employee. Change To Read: The types of paper will be co-mingled and will include office paper, any color any type, labels, post-it notes, forms, etc. This list is not all-inclusive and may include limited quantities of incidentals such as staples, paper clips, envelopes, file folders, newspapers, rubber bands and other types of paper. All shredded material must be used for recycling purposes and cannot be sold as packing material. All shredding shall take place at Government facilities or grounds and shall be witnessed by a VA employee. B. PWS Para 4.7, Page 4, CONTAINERS : Change From: 4.7 Containers will be placed in centralized locations throughout the JAHVAMC and Off Campus Facilities. Location of where to place the lockable containers at each facility will be provided upon award of contract. The lockable containers will have informative labels to aid in identification and use. Change To Read: 4.7 Containers will be placed in centralized locations throughout the JAHVAMC and Off Campus Facilities. Location of where to place the lockable containers at each facility will be provided upon award of contract. The lockable containers will have informative labels to aid in identification and use. "Labels shall be a highly visible adhesive type. Labels shall contain Company Name/Logo , Contact Information , No Trash , No Recycling , No CD's, Disks, Soft Media etc. - Contact Records Management for soft media disposal". C. PWS Para 5.4, Page 5, HOLIDAYS : Change From: 5.4 HOLIDAYS: If the pick-up days fall on a holiday, the Contractor shall be required to perform services on the next business day following the holiday. Change To Read: 5.4 HOLIDAYS: If the pick-up days fall on a holiday, the Contractor shall be required to perform services before or after the holiday. D. PWS Para 16A, Page 11, PHASE IN /PHASE OUT PERIOD: Change From: A. The Contractor shall prepare and submit (within ten (10) business days after contract award), a Phase In/Phase Out Plan to be implemented by the Contractor. Change To Read: A. The Contractor shall prepare and submit (within five (5) business days after contract award), a Phase In/Phase Out Plan to be implemented by the Contractor. E. PWS - ATTACHMENT 5 TECHNICAL EVALUATION FACTORS CHECKLIST: Replace PWS Attachment 5, dated 07/16/2025, with PWS Attachment 5, dated 07/16/2025, Rev 1. F. PWS - ATTACHMENT 6 SUBMITTALS CHECKLIST: Replace Attachment 6, dated 07/16/2025, with PWS Attachment 5, dated 07/16/2025, Rev 1. G. PWS - ATTACHMENT 1 and 2 CONTAINER LISTS: Incorporate AMENDMENT 0001, Attachment 2, PWS Container List, RFP 36C24825R0123, dated 07-16-25 H. PWS DOCUMENT SHREDDING: Incorporate AMENDMENT 0001, Attachment 3, PWS, Document Shredding, RFP 36C24825R0123, dated 07-16-25, Rev. 1 3. SECTION B PRICING SCHEDULE: Replace Section B, Pricing Schedule with the Amendment 0001, Attachment 4, dated 08/09/2025. 4. ACKNOWLEDGE AMENDMENT 0001: Acknowledge receipt and understanding of Amendment 0001 by returning a signed copy of Amendment 0001 with the Offeror s Proposal. 5. RFP DUE DATE: RFP due date remains the same at 08/18/2025, 3:00 PM EST.