R499--Ergonomic Assessment Services 36C26226Q0104

Sources Sought Comprehensive Ergonomic Assessment Services VASDHS Synopsis: The Department of Veterans Affairs, Network Contracting Office (NCO) 22, is conducting market research to identify Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), capable of providing comprehensive ergonomic assessment services at the VA San Diego Healthcare System (VASDHS). This is a Sources Sought Synopsis for market research purposes only and does not constitute a solicitation. The Government is seeking capability statements from interested parties to determine the appropriate acquisition strategy in accordance with VAAR 819.7005 and the Veterans First Contracting Program. Scope of Work: The contractor shall provide ergonomic evaluations, risk assessments, recommendations for interventions, follow-up assessments, and staff training. Services may be delivered on-site or virtually, as approved by Environment, Health & Safety (EH&S). Services also must comply with OSHA and VA ergonomic standards. Preference will be given to vendors with Certified Professional Ergonomist (CPE) credentials or equivalent. NAICS Code: 541690 Other Scientific and Technical Consulting Services PSC Code: R499 Support: Professional Other Size Standard: $19 million Response Instructions: Interested parties shall submit a capability statement including company name, UEI, business size/status, relevant experience, and contact information and must be within a 50-mile radius of San Diego VAHCS. Responses are due by 11/18/2025 1:00PM MST and must be submitted via email to garrett.lyles@va.gov with the subject line: Sources Sought Response Ergonomic Assessment Services VASDHS

Comprehensive Ergonomic Assessment Services

Comprehensive Ergonomic Assessment Services

Ergonomics Program Assessment Extend for 7 Days, Requirement is for SDVOSB only. Must be within 50-mile radius of the San Diego VAHCS

Reply to Questions 1. Many of our clients are exploring software assisted approaches to managing their ergonomics programs. Would your team like for us to incorporate information on our ergonomics software platform as a first line of response to ergonomic requests? No. 2. For the proposed maximum volume of assessments of 935 or ~78 assessments/month, are you looking for multiple ergonomists to be conducting assessments to handle such volumes? No. the contract is set up with 935 hours total. Each assessment with report should ~ 2 hours. 467 assessments per year/ 38 per month. 3. Do you only accept Certified Professional Ergonomist (CPE) to conduct services or would other equivalent credentials be accepted such as Occupational/Physical Therapist; Certified Industrial Ergonomist; Certified Associate Ergonomist; Associate Ergonomic Professional with BCPE? Only a CPE. 4. It is understood as per 3.1 Ergonomic Assessments and Evaluations - No more than 2 labor hours may be billed for completion of one ergonomic assessment and associated report. Would it be appropriate to include follow-up contact, and equipment installation as an additional time requirement? If so, is a written approval required for every such scenario? No. This contract is for ergonomic assessments only. 5. Is there an opportunity to include an administrative hourly rate for metrics tracking and monthly reporting on the pricing proposal? No. 6. Is a written report required for Follow-Up Assessments? Just needs to be documented, along with any recommended actions. Included in weekly progress reports. 7. Out of 935 assessments, what is approximate % of cases that will require ergonomic equipment delivered by the Contractor? All equipment will be provided by VASDHS. 8. The Format of offer section references using the sequence and format instructions provided when completing response to this solicitation, but no instructions have been provided. Can you provide/clarify references sequence and format instructions please? (not sure about this one) 9. We are a SBA verified SDVOSB and are partnering with Humanscale to fulfill the services under this requirement. We are over the $19.5M size standard for this requirement, and Humanscale is not an SDVOSB, as we reported in our sources sought response. The services provided by Humanscale in the fulfillment of this requirement are vital and will exceed the 50% required under the 852.219-75 certification. This creates an impossible compliance scenario where no SDVOSB can truthfully execute the certification. We'd very much so like to still submit a proposal because we're best suited to fulfill the services required by VA under this contract, but if we do submit, can our proposal be considered for award? Humanscale was the prime vendor on our last contract and they did not adhere to the 50% requirement. They also went over budget months ahead of the end of the PoP, 2 years in a row, both times resulting in a suspension of services.