NY National Guard Recruiting and Retention Battalion Support Services W912PQ25QA032

This is a sources sought notice, this is not a request for quote. The purpose of this synopsis is to gain knowledge of potential sources for this requirement including interested Small Business Sources. This notice is for planning purposes only. All interested parties should respond. The New York Army National Guard (NYARNG) intends to issue a solicitation for the procurement of NYARNG Recruiting & Retention Headquarters Support Services contract is to serve as a force multiplier for the New York Army National Guard Recruiting and Retention Battalion (RRBN). The Recruiting and Retention Battalion of the New York Army National Guard has a requirement for support services. National Guard Bureau (NGB) has provided the state and territory Recruiting and Retention Battalions (RRBs) authority to augment their Full-Time Unit Support (FTUS) in order to provide the maximum number of recruiters in the field to support the state of New York and the National Guard Bureau’s end strength goals. The goal of the NYARNG RRBN is to increase to and maintain 100% authorized strength with an ultimate goal of attaining 105% authorized strength. Due to reductions in authorizations for FTUS positions, the role of the contractor support has greatly increased. While newly available automation systems provide near real time statistical and historical data for recruiting and retention performance, it has also increased the need to provide decision makers with analysis to affect end strength goals. Additionally, mandatory training and personnel services requirements have increased across the force, during this period of decreased FTUS availability. The NYARNG RRBN requires a highly responsive process whereby the government can quickly obtain needed support and services. These services are required to support the NYARNG in achieving authorized end strength objectives and operational force readiness IAW a State Maintenance Plan. Based on emerging requirements, specifically due to the growth and evolution of the force over the next three (3) to five (5) years, these services will facilitate mission initiatives to include all activities involved in the coordination of services with civilian and military stakeholders in regard to increasing accessions into the NYARNG. All interested concerns will provide this office, in writing, a notice stating their positive intention to submit a quote AND the Sources Sought Information Request form (blank copy attached to announcement) no later than 10AM on 25JUNE2025. Email completed form to meghan.a.sheridan.civ@army.mil and Melissa.santoro2.civ@army.mil . In the event adequate Small Business contractors are not available for the adequate competition of this requirement, it may be advertised as unrestricted. No facsimile responses will be honored.

This posting is strictly a pre-solicitation notice The New York Army National Guard (NYARNG) intends to issue a services solicitation for the NY National Guard Recruiting and Retention Battalion Support Services as defined in the Performance Work Statement (PWS). The Government anticipates posting the solicitation and the PWS to the SAM.gov website (at https://sam.gov) within 5 days of this Pre-Solicitation. The Government intends to issue the solicitation as a Request for Quote (RFQ) from the USP&FO for New York, Purchasing and Contracting Division, Latham, New York. Principle NAICS is 561990 and size standard is 17,000,000. This acquisition is utilizing procedures in FAR part 13.5, Simplified Acquisition Procedures. This requirement will be set aside 100% for Service-Disabled Veteran-Owned Small Business. All the RFQ and its amendments will be posted to www.sam.gov. Contractors are cautioned to check the website periodically for the solicitation and any amendments. Solicitation mailing lists will NOT be compiled and the RFQ and amendments will not be sent out in paper copy. All documentation can and must be downloaded from the website above. Firms interested in submitting offers must be current registered in the System for Award Management, complete the entire solicitation document to include representations and certifications, provisions, and clauses, provide all product technical specification documentation and technical compliance certifications, to be eligible for contract award. The award may be made without discussions. Faxed offers or amendments will not be accepted. All dates are subject to change without notice. Failure to respond to the electronically posted RFQ and associated amendments prior to the date and time set for receipt of offers may render vendor offer non-responsive and result in rejection of the same. This posting is strictly a pre-solicitation notice, the specifications and performance work statement will be posted with the RFQ. DO NOT EMAIL WITH QUESTIONS UNTIL THE RFQ IS POSTED TO SAM.GOV.

**AMENDMENT 1 - To Attach Solicitation (RFQ W912PQ-25-Q-A032). All other information remains the same. This solicitation is issued as a Request for Quote {RFQ) from the USP&FO for New York, Purchasing and Contracting Division, Latham, NY. The solicitation number is W912PQ-25-Q-A032 for a firm-fixed-price services purchase order for Support Services as defined in the attached Performance Work Statement (PWS) for the NYARNG recruiting and Retention Battalion under NAICS 561990. This acquisition is utilizing procedures in FAR part 13.5, Simplified Acquisition Procedures. This requirement is set aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB). Quotes are due 6 AUGUST 2025 9:00 am EST via email to meghan.a.sheridan.civ@army.mil AND melissa.santoro2.civ@army.mil The Basis for Contract Award (for full details see the solicitation and addendum 52.212-2): Evaluation of Offers-Simplified Acquisition Procedures attached: The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following shall be used to evaluate offers: All pricing must be provided for; this requirement will not be split. If something left blank quote will not be considered. Provide pricing for CLIN 0001, 0002, and 0004 (based on the anticipated media budget listed on CLIN 0003 $108,000.00). Other factors-Each factor will be evaluated as Acceptable or Unacceptable: Provide a Capability statement that includes Companies Small Business status; CAGE/DUNS/UEI (must be a Service-Disabled Veteran Owned Small Business (SDVOSB)); Companies Core competency; When the Solicitation expire; Provide Special Qualifications: required Resumes for each personnel. Provide evidence of Resumes. The agency will first evaluate price and then evaluate the apparent lowest-price proposal for acceptability under the two factors listed above. All two factors above shall be considered acceptable for award to be made. If the lowest price offeror is evaluated as unacceptable, the agency will then consider the acceptability of the next lowest price offer, continuing this process as necessary. Award will be made without discussions. Offeror/Quote must meet all the responsibility criteria at FAR 9.104. Award will be made without discussions. These quotes shall conform to the requirements of 52.212-1. The Government will not accept partial quotes/offers. In order to be eligible for award, the successful offeror's System for Award Management (SAM) (https://www.sam.gov) registration must be active and includes representations and certifications. 52.204-26 MUST be included with the quote, if not in sam.gov registration. ATTACHMENTS: Performance Work Statement, Solicitation (RFQ W912PQ-25-Q-A032), SCA WD 2015 4143 REV#31 MAY 6 2025.docx (36.6 KB). The solicitation and all amendments are on www.Sam.Gov Contracting Opportunities. CAUTION: This solicitation will be issued electronically as will any amendments thereto. Because of this, the Government is under no obligation and is in fact unable to maintain a bidder's mailing list. It is therefore incumbent upon any interested parties to periodically access the above Internet address in order to obtain any amendments that may be issued. Failure to obtain any said amendments and to respond to them prior to the date and time set for receipt of offers may render your offer nonresponsive and result in the rejection of same. All questions on this posting and quotes must be submitted electronically via e-mail to meghan.a.sheridan.civ@army.mil AND melissa.santoro2.civ@army.mil. Faxed offers or amendments will not be accepted. All dates are subject to change without notice. Failure to respond to the electronically posted RFQ and associated amendments prior to the date and time set for receipt of offers may render vendor offer non-responsive and result in rejection of the same.

**AMENDMENT 2 - 07/31/2025 - Amendment to Solicitation is to 1.) ADD RFI (REQUEST FOR INFORMATION) AND 2.) UPDATE CLAUSE 52.212-5, AND REMOVE CLAUSE 52.204-29. ALL OTHER INFORMATION REMAINS THE SAME. Attachments; RFQ W912PQ25QA032P0001 SF30 Summary of changes and Solicitation Amendment RFQ W912PQ2QA032P0001 Conformed. ______________________________________________________________________________________________________ **AMENDMENT 1 - is To Attach Solicitation (RFQ W912PQ-25-Q-A032). All other information remains the same. This solicitation is issued as a Request for Quote {RFQ) from the USP&FO for New York, Purchasing and Contracting Division, Latham, NY. The solicitation number is W912PQ-25-Q-A032 for a firm-fixed-price services purchase order for Support Services as defined in the attached Performance Work Statement (PWS) for the NYARNG recruiting and Retention Battalion under NAICS 561990. This acquisition is utilizing procedures in FAR part 13.5, Simplified Acquisition Procedures. This requirement is set aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB). Quotes are due 6 AUGUST 2025 9:00 am EST via email to meghan.a.sheridan.civ@army.mil AND melissa.santoro2.civ@army.mil The Basis for Contract Award (for full details see the solicitation and addendum 52.212-2): Evaluation of Offers-Simplified Acquisition Procedures attached: The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following shall be used to evaluate offers: All pricing must be provided for; this requirement will not be split. If something left blank quote will not be considered. Provide pricing for CLIN 0001, 0002, and 0004 (based on the anticipated media budget listed on CLIN 0003 $108,000.00). Other factors-Each factor will be evaluated as Acceptable or Unacceptable: Provide a Capability statement that includes Companies Small Business status; CAGE/DUNS/UEI (must be a Service-Disabled Veteran Owned Small Business (SDVOSB)); Companies Core competency; When the Solicitation expire; Provide Special Qualifications: required Resumes for each personnel. Provide evidence of Resumes. The agency will first evaluate price and then evaluate the apparent lowest-price proposal for acceptability under the two factors listed above. All two factors above shall be considered acceptable for award to be made. If the lowest price offeror is evaluated as unacceptable, the agency will then consider the acceptability of the next lowest price offer, continuing this process as necessary. Award will be made without discussions. Offeror/Quote must meet all the responsibility criteria at FAR 9.104. Award will be made without discussions. These quotes shall conform to the requirements of 52.212-1. The Government will not accept partial quotes/offers. In order to be eligible for award, the successful offeror's System for Award Management (SAM) (https://www.sam.gov) registration must be active and includes representations and certifications. 52.204-26 MUST be included with the quote, if not in sam.gov registration. ATTACHMENTS: Performance Work Statement, Solicitation (RFQ W912PQ-25-Q-A032), SCA WD 2015 4143 REV#31 MAY 6 2025.docx (36.6 KB). The solicitation and all amendments are on www.Sam.Gov Contracting Opportunities. CAUTION: This solicitation will be issued electronically as will any amendments thereto. Because of this, the Government is under no obligation and is in fact unable to maintain a bidder's mailing list. It is therefore incumbent upon any interested parties to periodically access the above Internet address in order to obtain any amendments that may be issued. Failure to obtain any said amendments and to respond to them prior to the date and time set for receipt of offers may render your offer nonresponsive and result in the rejection of same. All questions on this posting and quotes must be submitted electronically via e-mail to meghan.a.sheridan.civ@army.mil AND melissa.santoro2.civ@army.mil. Faxed offers or amendments will not be accepted. All dates are subject to change without notice. Failure to respond to the electronically posted RFQ and associated amendments prior to the date and time set for receipt of offers may render vendor offer non-responsive and result in rejection of the same.