N059--Digital Signs Installation Services Southern Arizona VA Healthcare System 36C26226Q0250

Sources Sought Notice Sources Sought Notice Page 8 of 8 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 8 This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this-- sources sought announcement must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. The Southern Arizona VA Health Care System (SAVAHCS) located at 3601 South 6th Avenue Tucson, AZ 85723 is seeking a potential qualified contractor that can provide: OUTDOR ELECTRONIC SIGNS INSTALATION SERVICES Important information: The Government is not obligated to/nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 339950 Signs Manufacturing 500 employees. *******DRAFT*******DRAFT******DRAFT*******DRAFT******* D.1 STATEMENT OF WORK TITLE: Digital Signs Installation Services VA Southern Arizona. GENERAL SCOPE The Veterans Health Administration (VHA) has a requirement for new Digital Signs Installation services to be installed at the Southern Arizona VA at 3601 South 6th Avenue, Tucson, AZ 85723. The scope of this award includes hardware removal, installation of new hardware to existing structure, and installation of new software for the two electronic signs. 2.0 SPECIFIC TASKS. This requirement includes: Removal of aged hardware from the Ajo Gate and 6th Ave Gate digital sign Installation of new hardware to both signs in existing structure Installation of Opx Software to both signs Utilization of existing power source for both signs The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of this contract. BACKGROUND. Southern Arizona VA Health Care System (SAVAHCS) has two outdoor digital communications signs located at the Ajo Gate and 6th Ave Gate. The Electronics Section under Healthcare Technology Management (HTM) Service will utilize a vendor to remove all existing aged modules, install new hardware, install new software and modules to the existing structure, and utilize existing power. Outdoor digital communication signs at SAVAHCS are used to display important information to Veterans and staff. 4.0 INFORMATION NEEDED. Price Estimate (Please provide a price estimate based on the draft statement of work below). Please note that the price estimate being requested is not a quote, does not obligate the Government to award a contract and it will only be used for market research to make appropriate acquisition decisions. ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT AMOUNT 0001 1.00 YR __________________ Hardware Removal, installation of 1st hardware to existing structure, and installation of new software for the electronic sign in accordance with the Statemen of Work. Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 339950 Sign Manufacturing PRODUCT/SERVICE CODE: N059 Installation of Equipment Electrical and Electronic Equipment Components 0002 1.00 YR __________________ Hardware Removal, installation of 2nd hardware to existing structure, and installation of new software for the electronic sign in accordance with the Statemen of Work. Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 339950 Sign Manufacturing PRODUCT/SERVICE CODE: N059 Installation of Equipment Electrical and Electronic Equipment Components GRAND TOTAL __________________ Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be certified by the Small Business Administration; Veteran Small Business Certification, (VetCert) https://veterans.certify.sba.gov/. All interested Offerors should submit information by e-mail to: catherine.fernandezpedernera@va.gov . All information submissions to be marked Attn: Catherine Fernandez, Contract Specialist and should be received no later than 4:00 PST on January 16, 2026.

36C26226Q0250 ******* The purpose of this amendment is to respond to questions asked regarding this solicitation. Q. What is the manufacturer and model number of each existing digital sign? A. WatchFire W19i-F8. Adaptive A Series Q. Are the existing sign cabinets and structures intended to remain in place and be reused entirely? A. Two Re-Used cabinets, One completely new cabinet Corner of Ajo/6th Avenue. Q. Are the existing LED modules being replaced, or only the control hardware/software? A. Yes, everything needs to be replaced except for the existing structure that holds the signs itself Q. Is the Government providing any owner-furnished equipment, software licenses, controllers, or replacement modules? A. No Q. Please provide photographs of: Front of each sign Rear access panels Internal components/controllers Existing electrical connections Existing networking/data connections Existing mounting methods and cabinet interiors A. See Attached document with the photos. Q. What specifically is included in new hardware ? A. Current housings are missing some stainless Hardware. Q. Is OPx software licensing expected to be included in the contractor s proposal? A. Yes Q. Is remote connectivity/network configuration required as part of commissioning? A. Yes Q. Are there existing data/network lines already routed to both signs? A. Yes Q. Is any electrical work anticipated beyond reconnecting to existing power? A. Yes Q. Are there any known issues with the existing structures, water intrusion, corrosion, Power supply, controllers, or communication hardware? A. No Q. Is programming/content setup required as part of the scope? A. Yes Q. Is testing and commissioning required at turnover, and if so, what acceptance criteria will be used? A. Testing and conformance will consist of a 48 hour burn in time with no glitches or power disruptions. Q. Will the VA require onsite training for staff on operation of the new software/system? A. Yes Q. Are there any warranty duration requirements for the installed components and software? A. Yes, one year Q. Are lift equipment, traffic control, or lane closures anticipated at either gate location? A. Yes Q. Are there any cybersecurity or IT approval requirements associated with the OPx software installation? A. Yes FIPS 140-2 Q. Can the VA provide any as-built drawings, shop drawings, wiring diagrams, or previous maintenance records for the existing signs? A. No, they cannot be provided to the vendors due to VA security policies.