Life and Medical Insurance Services 19SA7026R0004

The Embassy of the United Stated of America in Riyadh, Saudi Arabia has requirement for the acquisition of Life and Medical Insurance Service Life and Medical Insurance Coverage for Locally Employed Staff (LES) of the U.S. Mission Saudi Arabia (Embassy Riyadh and two Consulates General Jeddah and Dhahran). The United States Embassy located in the Diplomatic Quarter at Abdullah Ibn Hudhafah Al-Shami Street at Roundabout No. 9. Scope of Contract: The Contractor will provide comprehensive life and health insurance services (NAICS Code: 524114 Health insurance Carriers) to employees of the United States Government working in the Kingdom of Saudi Arabia. The anticipated performance period is for one base year, with four one-year option periods, if exercised by the Government. All responsible sources may submit a proposal, electronically, to RiyadhContracting@state.gov. Please note this solicitation is not ready to be issued as of this date. When the solicitation is available, the Embassy of the United States in Saudi Arabia will post this solicitation on the System for Award Management s (SAM) website at https://www.sam.gov. The U.S. Government intends to award a contract which meets all the solicitation requirements to the lowest priced, technically acceptable offeror. The U.S. Government may award the contract based on the initial offer without discussion; however, the Government may hold discussions if it in the best interest to the Government. The resultant contract will be a firm fixed-price type contract. The Government is planning a pre-proposal conference and the date for this conference will be in the solicitation. Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov at the time of submitting a proposal. The guidelines for registration in SAM are also available at: https://common.usembassy.gov/wp-content/uploads/sites/130/2023/07/Quick-Start-Guide-for-International-Registrations-1.pdf, and https://common.usembassy.gov/wp-content/uploads/sites/130/2023/07/Entity-checklist.pdf.

Dear Prospective Offeror: The Embassy of the United States of America invites you to submit a proposal for customized Life and Medical Insurance Coverage for locally employed staff of the U.S. Mission to Saudi Arabia (Embassy Riyadh and Consulates General Jeddah and Dhahran). The Embassy encourages prospective offerors to offer off-shelf plans that meet at least the minimum benefit levels required in this solicitation. The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. The Embassy intends to conduct a pre-proposal Digital Video Conference (DVC), and all prospective offerors are invited to attend. See Section L.8 of the attached Request for Proposals (RFP). Proposals are due by Thursday, April 23, 2026, 17:00 Saudi Arabian Time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Your proposal must be submitted electronically to Riyadhcontracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit the following: 1. SF-33 2. Section B, Pricing Schedule. 3. Section B, Retention Amounts in B.3 and B.7. 4. Section K, Representations and Certifications; and 5. Additional information as required in Section L. 6. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11; 7. Proof of SAM Registration Direct any questions regarding this solicitation to the Contracting Officer by email at RiyadhContracting@state.gov during regular business hours on or before 17:00 Saudi Arabian Time, Sunday, April 5, 2026. Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov at the time of submitting a proposal.