Lease/Rental of Conference Space and Facilities FF3610M-26-200009
Summary
AI-generated · Jan 31, 2026Provide a single venue package for VA OIG Cohort A, B, C meetings from April 26 through May 1, 2026, including 10 rooms total with setup and teardown. General Session: one large room in classroom style for about 200 attendees with a mainstage podium; A/V: 2 lavalier mics, 4 handheld wireless mics, and about 2 screens. Cohort Breakouts: three rooms, each about 70 attendees, each with a podium, 1 lavalier mic, 2 handheld mics, and 1 presentation screen. Division Breakouts: five rooms, about 25 attendees each, with A/V package (screen plus 1 microphone) and airwalls are acceptable for reconfiguration. Quiet Room: one room for about 10 people with no A/V required (optional if no charge). High-reliability Wi‑Fi must be available in all rooms; room layouts may reuse the General Session space with reconfiguration.
Light refreshments are required for two 30-minute breaks each day (AM and PM, Monday–Thursday), including coffee/tea, water, and standard light-break items; vendor must present pricing tiers for beverages and service fees. Proposals must provide firm-fixed pricing at the CLIN level for rooms, A/V, connectivity, and refreshments, packaged as one event/venue solution that covers the entire block of rooms, equipment, connectivity, and catering.
The VA OIG intends to procure meeting/conference space, audio/visual (A/V) services, reliable Wi-Fi coverage, and light refreshments to support the Cohort A, B, C Meeting schedule April 26 - May 1, 2026 (Mon-Thur meeting days; includes setup/teardown around thes dates): Minimum Venue & Room Specifications: General Session: 1 room, classroom style, ?200 attendees; wide layout to maintain sightlines for the back of room. Cohort Breakouts: 3 rooms (may reuse General Session with reconfiguration), ?70 attendees each. Division Breakouts: 5 rooms (airwalls acceptable), ?25 attendees each. Quiet Room: 1 room, ?10 people, no A/V required (optional if at no charge). Total Rooms Needed: 10. A/V and Connectivity: A/V packages for all rooms, with capability to accommodate virtual attendees. General Session: Mainstage podium; 2 lavalier mics; 4 handheld wireless mics; ?2 screens (final count based on layout). Cohort Breakouts: Three (3) rooms (may reuse General Session with reconfiguration), > 70 attendees each Podium; 1 lavalier mic; 2 handheld wireless mics; 1 presentation screen each. Division Rooms: A/V package (screen + 1 microphone). High-reliability Wi-Fi coverage in all rooms. Light Refreshments: - AM & PM 30-minute breaks, Monday - Thursday (meeting days). Include coffee/tea, water, and standard light break items; offer pricing tiers and coffee/tea, water, and standard light break items; offer pricing tiers and service fees. Quantity/Units: One event/venue package covering the room block above, A/V, Wi?Fi, and refreshments; offerors shall propose firm?fixed pricing at CLIN level for rooms, A/V, connectivity, and refreshments.
From Presolicitation posted on Jan 30, 2026Notice history
1-
Presolicitation LATEST Posted Jan 30, 2026
Details
Award Information
Not yet awarded
Contacts
Phone
Agency
Place of Performance
USA