J066--Repair and Maintenance Services - Animal and Lab Research Equipment 36C24E25Q0048

This Sources Sought Notice is for market research and to determine the procurement method for quarterly preventive maintenance and repair services on animal and laboratory equipment for the veterinary medical unit located at the Atlanta VA Health Care System, Decatur, GA. Based on the responses to this notice, this requirement may be set aside for small businesses or procured through full and open competition. This notice is not a solicitation for proposals. Responses are for information purposes only. This notice does not authorize contract negotiations or guarantee funding. Requests for solicitation will not receive a response. Feedback or evaluations will not be provided to companies regarding their submissions. STATEMENT OF WORK Animal and Laboratory Research Equipment Repair and Maintenance Services SUMMARY: The Research Department s Veterinary Medical Unit (VMU) at the Atlanta VA Health Care System requires preventive maintenance and repair services for 11 pieces of equipment used to maintain sterilization and sanitization in Research necessary to maintain biosafety and biosecurity, including disinfection of biohazardous waste material as directed by local policy, VHA Directive 1200.08, the NIH Guidelines, and the Biosafety in Microbiological and Biomedical Laboratories manual (6th edition). The equipment, utilized by numerous VA-funded Principal Investigators, includes a total of six (6) autoclave steam sterilizers, two (2) glass washers, a cage washer, a tunnel washer, and a bedding dispenser. Equipment is located within shared vivarium space on the 4th floor of the A Building and laboratory space on the 4th and 5th floors of the A Building, and 12th floor of the C Building. This will be a rm- xed price contract with a duration of one base year and four one-year option periods, which will be exercised at the Government s discretion. LOCATION: Equipment is located within shared vivarium space on the 4th floor of the A Building and laboratory space on the 4th and 5th floors of the A Building, and 12th floor of the C Building at the Atlanta VA Health Care System, 1670 Clairmont Road, Decatur, GA 30033. SCOPE OF WORK: This scope covers the following: furnish parts, supplies, and labor for repairs and maintenance for the following research equipment, hereafter termed equipment or the equipment . Vendor shall provide quarterly preventive maintenance, inspection and repair services for all equipment listed below: ITEM # SERIAL NUMBER EQUIPMENT DESCRIPTION 1 31411923 Steris Lab 250 2 0309N62667 Better Built Cage Washer 3 0310N30231 Better Built Tunnel Washer 4 0310N30232 Better Built Bedding Dispenser 5 0129205-02 Amsco 20" Century VAC SV 120 6 32712214 Amsco Steris Lab 250 20" 7 936207 Basil 5000 Washer 8 32432221 Amsco Steris 630LS Double Door 9 0104006-02 Amsco 20" Century VAC SV 120 10 936206 Basil 5000 Washer 11 32202230 Amsco Steris Lab 250 20" GENERAL REQUIREMENTS Vendor must have the necessary knowledge and experience of all equipment listed and described above to perform both quarterly preventive maintenance and parts service, and call-back service for repair. The vendor agrees to the following deliverables: Services shall include the labor for inspection and repair of the equipment listed and includes the parts necessary to maintain the equipment. (Excludes subassemblies, display panels, circuit boards, sonic generators, pressure transducers, century door gaskets, pumps and motors). All parts must be new and conform to OEM speci cations. Rebuilt or remanufactured parts will not be accepted. The facility agrees to assist the vendor in obtaining replacement parts and materials from suppliers who have policies of selling parts only to end-users. Vendor shall provide call-back service on equipment listed on the maintenance agreement during regular business hours at no additional charge. Vendor must be available to respond to call-back repair service requests within one (1) business day of receiving any such call-back repair service request. This entails, at minimum, on-site diagnostic of equipment described above as requested for call-back repair service. Vendor is not responsible for repairs or emergency calls caused by neglect, misuse, house utilities or any failure from lack of services to the unit. All necessary routine services and emergency calls under this agreement shall be rendered during normal business hours of 7:00 AM to 4:00 PM, Monday through Friday, excluding holidays. Major overhauling, welding, upgrades including 2000 to 3000 conversions and Olivetti to Epson printer conversions and rebuilding are not provided for under the terms of this agreement. No such service will be performed until a written estimate including labor, parts and transportation has been submitted to and approved by the customer. Vendor must schedule all work with the Contracting O cer Representative (COR). Vendor shall not perform any service that will result in additional charges without prior approval from the Contracting O cer. Vendor shall provide all parts, user guides and service manuals to Atlanta VA Health Care System, 1670 Clairmont Rd, Decatur, GA 30033 OPERATING HOURS: Regular business hours are 7:00 AM to 4:30 PM, Monday through Friday. Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO. QUALIFICATIONS: Contractor personnel must be fully quali ed and possess the required equipment, license, and permits to perform this service. All o erors must be registered in System for Award Management (SAM) and, if applicable, the Small Business Administration (SBA) VetCert database for SDVOSB or VOSB status. NOTE: All interested parties must have an active registration in the System for Award Management (SAM) database at time of submission. To register, please visit www.SAM.gov. Documentation of technical expertise must be presented in detail to determine that your company possesses the necessary experience to compete for this acquisition. Responses to this notice must include the following: 1. Company name, address, and UEI 2. Point of contact phone number and e-mail address 3. Company s socioeconomic status (e.g., Small Business, Service-Disabled Veteran Owned Small Business, Large Business, etc.) 4. Detailed explanation regarding your company s qualifications, ability, and experience in providing preventative maintenance services on animal and laboratory equipment within the Atlanta, GA, geographic region All interested offerors shall submit information by email to: millicent.covert@va.gov no later than 11:59AM EST, Friday, August 1, 2025.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a Request for Quote (RFQ) and the solicitation number is 36C24E25Q0048. The government anticipates awarding a firm-fixed price contract resulting from this combined synopsis/solicitation. This solicitation is issued as a 100% set aside for small business concerns. This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at www.acquisition.gov. The associated NAICS Code for this procurement is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance and the business size standard is $12.5M. The FSC/PSC is J066. STATEMENT OF NEED (SON) CONTRACT DESCRIPTION AND REQUIREMENTS The Regional Procurement Office (RPO) - East has a requirement to purchase repair and preventive maintenance services for animal research laboratory equipment for the veterinary medical unit (VMU) located at the Atlanta VA Health Care System, Decatur, GA. An indefinite delivery, requirements contract is being considered the purchase of services in accordance with all terms, conditions, provisions, specifications and schedule of this solicitation herein. Quotes shall contain the Offeror s best terms for cost/price and technical capabilities of the requirement. The government reserves the right to award without discussions. All work shall be completed in accordance with the Statement of Work, Attachment 1. The contract resulting from this solicitation will be a Firm Fixed Price contract. Period of Performance will be 5 years with anticipated start date of September 1, 2025, and run through August 31, 2030. Offerors are requested to quote Firm Fixed Price for any and all of the line items on the Schedule of Supplies and Services attached to this solicitation. The Schedule of Supplies and Services is included as Attachment 2 to this solicitation. Any award resulting from this solicitation will be issued on a Standard Form 1449. Instructions to the Offeror Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Comparative Evaluation of Quotes will be used, in accordance with FAR 13.106-2. The following are the decision factors: Factor 1 - Technical Capabilities All offerors must meet or exceed all requirements and salient features as listed in the Statement of Need. Factor 2 - Past Performance - Past Performance will be based on the most current CPARS Report. A lack of relevant past performance will be graded as neutral during evaluation. Factor 3 Price 13.106-2 Evaluation of Quotations or Offers The Government intends to award one purchase order as a result of this Request for Quote to the responsible offeror whose quote conforms to the solicitation requirements and will be most advantageous to the Government, considering price, technical capability and past performance of the service offered. Offerors must be determined responsible according to the standards of FAR Part 9 to be eligible for award. The Government is not limited to the Past Performance Record information provided above, but reserves the right to independently seek past performance information through open market contracts, government systems, and other government agencies. The Contracting Officer does anticipate adequate price competition for this RFQ. Should that not happen, the Contracting Officer may need to ask for Data Other than Certified Cost and Price Data to assist with the determination of price reasonableness. Vendors are advised that submitting an unrealistically low price may be grounds for eliminating a quote from competition. This could be on the basis that the vendor does not understand the requirement or has made an incautious quote. The following FAR provision and clauses apply to this solicitation and are incorporated by reference. The solicitation document, incorporated provision and clauses are those in effect through the Federal Acquisition Circular (FAC) 2025-05, Effective 08/07/2025. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at www.acquistion.gov. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. FAR 52.212-1 Instructions to Offerors Commercial FAR 52.212-2 Evaluation- Commercial Items FAR 52.212-3 Offeror Representations and Certifications** (SAM registration is required to be complete at time of submission of response) Offerors must complete annual representations and certifications electronically via thein accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required) FAR 52.212-4 Contract Terms and Conditions FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (JAN 2025) (DEVIATION FEB 2025) applies to this solicitation. The additional FAR clauses cited in 52.212-5 are applicable to this acquisition. In paragraph (a) the following clauses apply: 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) 52.233-3, Protest After Award (AUG 1996) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) In paragraph (b) the following clauses apply: 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) 52.219-8, Utilization of Small Business Concerns (JAN 2025 52.219-28, Post Award Small Business Program Representation Postaward Small Business Program Rerepresentation (JAN 2025) 52.222-3, Convict Labor (JUNE 2003) 52.222-35, Equal Opportunity for Veterans (JUN 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627) 52.222-54, Employment Eligibility Verification (JAN 2025). (E.O. 12989) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (OCT 2018) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (May 2014) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) All clauses under paragraph (d) and (e) as applicable (End of Clause) FAR 52.219-8 Utilization of Small Business Concerns (JAN 2025) FAR 52.219-14 Limitations on Subcontracting (Oct 2022) FAR 52.233-3 Protest After Award (Aug 1996) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (SEP 2018) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.252-5 Authorized Deviations in Provisions (APR 1984) FAR 52.209-5 Representation by Corporations Regarding an Unpaid Tax Liability or a Felony Conviction Under any Federal Law (MAR 2012) (DEVIATION) FAR 52.216-1 Type of Contract (APR 1984) The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. Quotes shall be submitted via email to millicent.covert@va.gov. Offerors must reference Solicitation 36C24E25Q0048 in the subject line of the email. No telephone requests for information will be considered. Incomplete packages will be considered non-responsive. All offers must be received by 11:59 EST, Thursday, August 28, 2025. Quote Submission Instructions: Quotes shall be sent electronically via e-mail. All quotes shall include one (1) separate copy of each of the items listed below. Submission of a quote that does not contain all items requested below may result in elimination from consideration of award. Offerors must submit each item of quote in a separate electronic attachment clearly identified as described below. No price information shall be included in the technical or past performance section. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each quote. First Attachment - Volume 1 1. Offerors Company Information: Name of Company: UEI Number: Contract Name: Phone Number: Email Address: 2. Completed certifications and representations located at FAR 52.212-3, or an indication that said certifications and representations are current and located in the SAM database. 3. Completed Schedule of Supplies and Services (Attachment 2 Pricing, to this solicitation). Completed CLIN price information in the Schedule of Supplies/Services. *Offerors must use the CLINs specified in the Schedule of Supplies/Services. It is not permissible for offerors to use offeror created CLINs or SUBCLINs. 3. Signed Certifications that may be included as Addenda to FAR 52.212-1. 4. Signed acknowledgements of amendments (SF30). Applicable only if any amendments are issued against this solicitation. Second Attachment - Volume 2 Offerors shall provide a narrative (including any descriptive literature and/or certifications) which demonstrates the offeror s ability to meet the technical credentials and capability stated in the Statement of Work (SOW). The narrative shall not exceed ten (10) pages and address the requirements within Item 9 Contractor qualifications and requirements . Third Attachment - Volume 3 Past Performance Record: Vendors shall provide information on Past Performance Record. This information is used in determining the level of confidence the Government has for a successful performance based upon the vendor s actions under previously awarded and/or relevant contracts. The information provided in Volume 3 will be utilized to evaluate the Vendor s Past Performance. To be considered part of the Past Performance record, we ask to provide two (2) or more relevant contracts in the last five (5) years. If a vendor or its major subcontractor determines that they have no relevant past performance data, they shall provide the following statement in lieu of the information provided below: (Insert vendor or major subcontractor s name) has determined that they possess no relevant past performance information in accordance with the RFQ. To be compliant with this factor, vendors shall provide the following information for both the vendor and proposed major subcontractors: (1) A list of Previous Contract Data for the vendor. Please provide two (2) PRIME contracts and relevant subcontracts that the vendor is currently performing or has completed during the last 5 years. The list shall include: - Contractor name - Name of customer/agency - Contract/Purchase Order Number - Customer points of contact (minimum of two; provide name, telephone number, fax number and e-mail addresses) - Length of contract - Period of Performance (dates) - Initial Contract Price - Description of product/service provided (include sufficient detail to demonstrate similarities/dissimilarities to the requirements of this solicitation) (2) A list of Previous Contract Data for all minor subcontractors containing the information listed in (1) above as it relates to relevant Prime and Subcontracts that the major subcontractor is currently performing or has completed during the last 5 years. (3) The Government may utilize the Contractor Performance Assessment Reporting System (CPARS), responses from the Performance Risk Assessment Questionnaire, data submitted by the vendor, and any other information available to determine the quality and relevance of the vendor s past performance. Fourth Attachment Volume 4 Contractors are required to include a copy of the FAR provision 52.212-3 Offeror Representations and Certifications Commercial Items with its proposal. Failure to include the certifications along with the price proposal or complete certifications on the internet may result in elimination from consideration for award. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Quotes shall be submitted via email to millicent.covert@va.gov. Offerors must reference Solicitation 36C24E25Q0048 in the subject line of the email. No telephone requests for information will be considered. Incomplete packages will be considered non-responsive. All offers must be received by 11:59 EST, Thursday, August 28, 2025.