J065--ARIA & Eclipse Full-Scale PMI 36C26226Q0170

This is not a solicitation announcement. This is a pre-solicitation notice only. The purpose of this notice is to announce that the Department of Veterans Affairs, Veterans Integrated Service Network (VISN 22), is seeking contractors interested in providing a quote for: The Biomedical Engineering Department at the Department of Veterans Affairs Medical Center in Los Angeles, CA (VA GLA) requires a service contract for comprehensive support of its Linear Accelerator (LINAC) hardware, ARIA and Eclipse software, and Full-scale network system. These systems are integral to the Radiation Oncology treatment programs and are essential for delivering patient care. The need for a service contract arises to ensure the continued optimal performance and reliability of these critical systems, which are essential for providing high-quality radiation oncology treatments to veterans. Regular maintenance and expert support are necessary to prevent any disruptions in patient care and to address any technical issues promptly. The expected performance period is a base year with four option years thereafter. Solicitation shall be issued on or about December 08, 2025, with proposals due no later than December 29, 2025 at 5:00 P.M. MST. The following NAICS code: 811210 and FSC code: J065 apply to this requirement. All interested parties must respond to the solicitation announcement. A response to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Telephone responses will not be accepted. Point of Contact for this announcement is Jamie ElBedawi at Jamie.elbedawi@va.gov.

?.## SOLICITATION DESCRIPTION This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04. The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard of $34.0 Million. The FSC/PSC is J065. The Biomedical Engineering Department at the Department of Veterans Affairs Medical Center in Los Angeles, CA (VA GLA) requires a service contract for comprehensive support of its Linear Accelerator (LINAC) hardware, ARIA and Eclipse software, and Full-scale network system. These systems are integral to the Radiation Oncology treatment programs and are essential for delivering patient care. The need for a service contract arises to ensure the continued optimal performance and reliability of these critical systems, which are essential for providing high-quality radiation oncology treatments to veterans. Regular maintenance and expert support are necessary to prevent any disruptions in patient care and to address any technical issues promptly. The expected performance period is a base year with four option years thereafter. All proposals shall be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Jamie ElBedawi at Jamie.elbedawi@va.gov and Kyle Cipra at kyle.cipra@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Price, Past Performance, and Technical. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. Submission of your questions shall be received not later than 17:00 MST on 12/15/2025 at Jamie.elbedawi@va.gov and kyle.cipra@va.gov. ALL communication must be in writing ONLY, to this same email address. Submission of your response shall be received not later than 17:00 MST on 12/29/2025 at Jamie.elbedawi@va.gov and kyle.cipra@va.gov. ALL communication must be in writing ONLY, to this same email address. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Contract Specialist Jamie ElBedawi Jamie.elbedawi@va.gov and Contract Specialist Kyle Cipra kyle.cipra@va.gov

A solicitation was issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04. The associated North American Industrial Classification System (NAICS) code for this procurement was 811210, with a small business size standard of $34.0 Million. The FSC/PSC was J065. The Biomedical Engineering Department at the Department of Veterans Affairs Medical Center in Los Angeles, CA (VA GLA) required a service contract for comprehensive support of its Linear Accelerator (LINAC) hardware, ARIA and Eclipse software, and Full-scale network system. These systems are integral to the Radiation Oncology treatment programs and are essential for delivering patient care. The need for a service contract arose to ensure the continued optimal performance and reliability of these critical systems, which are essential for providing high-quality radiation oncology treatments to veterans. Regular maintenance and expert support are necessary to prevent any disruptions in patient care and to address any technical issues promptly. The expected performance period was a base year with four option years thereafter. All proposals were to be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Jamie ElBedawi at Jamie.elbedawi@va.gov and Kyle Cipra at kyle.cipra@va.gov. Award was based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following were the decision factors: Price, Past Performance, and Technical. The award was made to the response most advantageous to the Government. Responses were to contain your best terms, conditions. Submission of your questions were to be received not later than 17:00 MST on 12/15/2025 at Jamie.elbedawi@va.gov and kyle.cipra@va.gov. ALL communication were to be in writing ONLY, to this same email address. Submission of your response were to be received not later than 17:00 MST on 12/29/2025 at Jamie.elbedawi@va.gov and kyle.cipra@va.gov. ALL communication were to be in writing ONLY, to this same email address. Late submissions were treated in accordance with the solicitation provision at FAR 52.212-1(f).