J065--Reusable Surgical Instrument Sharpening and Repairs 36C24226Q0290

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO 2), Buffalo, New York intends to solicit a request for quotes (RFQ) from contractors to provide Reusable Surgical Instrument Sharpening at James J. Peters as defined in the Statement of Work (SOW) of the solicitation under a firm-fixed priced contract. The VA anticipates issuing an RFQ for this requirement on or about February 24, 2026 to be posted to www.SAM.gov. Interested contractors will be responsible for downloading copies of the solicitation (and any subsequent amendments) from that website, and no hard copies will be made available. The solicitation will provide instructions to contractors about the quote submission process. In accordance with FAR 52.204-7, System for Award Management, perspective contractors must be registered in System for Award Management (SAM) at the time of submission of quotes. Contractors may obtain SAM information at https://www.sam.gov. NAICS Code is 811210 Electronic and Precision Equipment Repair and Maintenance with a Small Business Size Standard of $34.0 Million. The classification code is J065 Maint/Repair/Rebuild of Equipment Medical, Dental, and Veterinary Equipment and Supplies. The solicitation will be issued as SDVOSB set-aside. All responsible sources may submit quotes to be considered by the Agency. Period of Performance: Anticipated April 1, 2026 March 31,2027 with a provision of four (4) option years. Questions concerning this announcement should be directed to the Contract Specialist using the email link provided below. Telephone requests for information or questions will NOT be accepted. Please email requests or questions to Lynn Krakowiak at the following e-mail address Lynn.Krakowiak@va.gov and ensure that the subject line includes: RFQ 36C24226Q0290.

Reusable Surgical Instrument Sharpening and Repairs

RFQ 36C24226Q0290 Amendment 0001 Questions received from potential quoters, as well as answers provided. Question 1: In regards to Section VI. 3) Offsite Services: Do you want a yearly budget amount for offsite repairs of extensive instrumentation which would include repairs of arthroscopic/laparoscopic rebuilds, bipolar forceps, and instrument extensives AND also the equipment listed such as power, cables, scopes? Answer: No, offsite repairs are only sent out if we decide to do so. Question 2: If the request is for offsite power, cable and scope repair, can you provide a rough estimate of how many repairs per product line that you had in the 3 months? Answer: 1-3 repairs Question 3: Case Cart Details: Section E page 5 references case cart repair services. To ensure accurate pricing, could the Government please provide: a.) What is the manufacturer/brand of the case carts? b.) What is the total number of units anticipated to be serviced annually? Answer: a.) Pedigo, Suburban Surgical, and Case Medical case carts. b.) Estimated 10-12 and servicing is done as needed. Question 4: For CLIN 0003 (Off Site Surgical Equipment Repair), repair costs vary widely depending on instrument type basic laparoscopic repairs may be a few hundred dollars, while scope repairs can be several thousand. To ensure correct pricing, please clarify whether the Government expects: a single fixed unit price for all off site repairs, regardless of instrument/ device type, a $0.00 CLIN entry with an attached tiered rate table (Minor/Moderate/Major NTE), or a pricing range (lowest highest) listed directly in CLIN 0003? Answer: CLINs 0003, 1003, 2003, 3003, and 4003 are $0 line items as this service will be as needed. Any repairs outside of the SOW will require an awarded contract modification if determined necessary by the CO. Contractors can provide separate tiered pricing for reference with their solicitation quote package. Question 5: Loaner Equipment Expectations: The SOW states: Loaner equipment must be available while instruments are being repaired off-site. : a.) Are scopes included in loaner expectations? b.) What about power equipment? c.) Will the Government require the Contractor to provide loaner handheld stainless steel instruments (such as scissors, needle holders, and forceps) while those items are undergoing repair at the national repair depot? d.) Would the absence of such general instrument loaners render an offer noncompliant or ineligible for award? Answer: a.) No loaners are needed for general instruments. It is all based on repair costs.; b.) Usually loaners are provided by the vendor for power equipment.; c.) No; d.) No