J065-- Durham BrainLab ExacTrac 36C24626Q0098

This is a sources sought announcement only. The purpose of this notice is to conduct market research and obtain information from qualified potential offerors. No formal solicitation document exists at this time. The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The Durham VA Health Care System located in Durham. NC is seeking potential sources capable to provide on-site and remote preventative maintenance, repair, and software support service of the Brainlab Exactrac & iPlan RT Planning systems workstation in use at the Durham VA Medical Center. All Field Service Engineers (FSE) performing under this contract must be experienced in the service of the Brainlab Exactrac & RT Planning hardware and software. Clinical Support Specialist providing user assistance must be OEM trained and accredited. Equipment ID: Brainlab Exactrac S/N 423515001 iPlan RT Workstation S/N LS20070907-001E The NAICS code for this procurement is 811210, Electronic and Precision Repair and Maintenance, Size Standard: $34.0 Million. Responses to this sources sought notice should include the following: name and address of company, business size (large or small); identify whether or not firm falls into any of the following socioeconomic categories-8(a), HUBZone, Service Disabled Veteran-Owned, Veteran-Owned; provide a brief description of qualifications and any other pertinent information, which demonstrates the ability to meet the above requirement. Subject line must reflect: Brainlab ExacTrac Sources Sought . All responses shall be submitted in writing no later than 12:00 PM EST, Monday, October 27, 2025 to the attention of: Rachel.Watkins2@va.gov

INTENT TO SOLE SOURCE The Department of Veterans Affairs Network Contracting Office (NCO) 6, Durham VA Health Care System intends to enter into a sole source procurement with Lovell Government Systems Inc. NAICS 513210 Software Publishers. The proposed contract action is to provide on-site and remote preventative maintenance, repair, and software support service of the Brainlab Exactrac & iPlan RT Planning systems workstation in use at the Durham VA Medical Center. The Government intends to solicit and negotiate with only one source under the authority of FAR 6.302-1, using the procedures under FAR 13.5, Soliciting from a single source. The contract will be for a period of performance of 12/01/2025 11/30/2026. This notice of intent is not a request for quotation. Interested parties may identify their interest in the requirement and capabilities to Rachel.Watkins2@va.gov no later than 12:00 PM EST on November 12, 2025. Telephone inquiries will not be accepted. All information shall be furnished at no cost or obligation to the government. (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacture or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. No solicitation will be made available. The information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the government not to complete this proposed contract based upon responses to the notice is solely within the discretion of the Government.