J059--Madison, WI VAMC NEW UPS SLEP One time Service 36C25226Q0335

The Department of Veterans Affairs (VA) is conducting market research to identify vendors capable of providing a Service Life Extension Program (SLEP) refit and maintenance services for an Eaton 9390 Uninterruptible Power Supply (UPS) system located at the William S. Middleton VA Medical Center (VAMC), 2500 Overlook Terrace, Madison, Wisconsin 53705. The contractor shall provide all labor, supervision, equipment, tools, materials, transportation, and other resources necessary to perform the required services. The applicable North American Industry Classification System (NAICS) code for this requirement is 811210 Electronic and Precision Equipment Repair and Maintenance. The applicable Product Service Code (PSC) is J059 Maintenance, Repair, and Rebuilding of Equipment Electrical and Electronic Equipment Components. Scope of Services Provide all labor, tools, materials, and equipment necessary to perform a Service Life Extension Program (SLEP) refit for an Eaton 9390 UPS. Replace internal UPS electronics including Mini CSB, Static Switch, Power Modules, Control Board, Interface Board, Power Supplies, and Terminal Blocks. Replace forty (40) 390n Watt batteries. Clean contactors and inspect system components. Provide a one-year service plan including corrective maintenance coverage (7x24). Provide one year of parts and labor coverage. Provide guaranteed 8-hour onsite emergency response time. Equipment Information Equipment: Eaton 9390 UPS Serial Number: EF364CBB04 Location: Room D8207 Facility: William S. Middleton VA Medical Center, Madison, WI Performance Requirements Equipment must function in accordance with applicable industry standards including NEC, NFPA99, UL, OSHA, VA, and applicable Federal, State, and local codes. Equipment uptime must meet or exceed 95% availability during normal operating hours. Preventive maintenance must be performed in accordance with manufacturer specifications. Contractor must provide emergency repair services and required response times. Capability Statement Submission Interested vendors shall submit a capability statement demonstrating experience performing UPS maintenance, repair, or SLEP services. Capability statements should include company name, address, UEI or DUNS number, point of contact, business size under NAICS 811210, and socioeconomic status. Vendors should demonstrate experience servicing Eaton or equivalent UPS systems and provide qualifications of Field Service Engineers. Capability statements must be submitted no later than Friday, March 20, 2026 at 9:00 AM CST. Responses shall be submitted via email to Makena.James@VA.gov. Disclaimer This Sources Sought notice is issued solely for information and planning purposes and does not constitute a solicitation. This is not a Request for Proposal (RFP). The Government is seeking information for market research purposes only. The Government may or may not issue solicitation in the future. Telephone inquiries will not be accepted.

The Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Eaton Corporation to provide a one-time Service Life Extension Program (SLEP) refit for Uninterruptible Power Supply (UPS) equipment at the Madison, WI VAMC. This procurement is being conducted IAW FAR Part 13 Limited Source Justification Approval, and no other vendor will satisfy agency requirements, as Eaton Corporation is the only responsible source capable of meeting the Government s requirements. Eaton is the Original Equipment Manufacturer (OEM) and the only vendor with access to proprietary service software, technical data, diagnostic tools, and OEM-certified replacement parts required to perform the SLEP refit. Eaton does not authorize or certify third-party vendors to perform these services, and no other vendor has access to the proprietary components or systems required to meet the Government s minimum needs. This notice of intent is not a request for competitive quotes. No solicitation documents are available, and telephone requests will not be accepted. However, any firm that believes it can meet these requirements may submit written notification to the Contracting Officer by 2:00 PM local time [03-27-2026]. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the requirement. This evidence shall include documentation demonstrating authorized access to OEM proprietary software, tools, and parts, as well as proof of OEM certification and authorization to perform the required services. Responses must be submitted via email to makena.james@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the GLAC will proceed with a sole source award to Eaton Corporation. VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023) (a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory. (b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics. (c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of clause)