J046--Water Treatment and Chemistry Services for Cooling Towers and Chillers Base plus 4 Year 36C24725Q0830

Page 3 of 3 Water Treatment and Chemistry Services for Cooling Towers and Chillers Base plus 4 Year If not included with this pre-solicitation, the solicitation should be posted within 24 hours of this notice. Per FAR 5.203(1) a shorter period for issuance of the solicitation will apply for this acquisition of commercial items. The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. All quotes must be received by August 20, 2025, 10:00 AM, CST. NAICS code is: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing. Potential vendors are to complete the attached RFQ document and submit an itemized quote as well as submit sufficient supporting documentation as required. This supporting documentation will be used to determine if the quoted items meet the requirements of the solicitation. Information about current or previous vendors providing these or similar services such as; Contract Information, Vendor Name, Contract Number, Pricing, etc. WILL NOT be provided to potential bidders. RFQ Response Requirements and Information 1) Only one award will be made to one vendor that can provide all items/services at the LOWEST PRICE TECHNICALLY ACCEPTABLE. 2) All RFQ responses must include all associated fees such as; Shipping, Delivery, Administration and delivery if required. See the Statement of Work and other attachments for more detail if included. 3) All questions must be addressed by email no later than August 18, 2025, 09:00 AM, CST. 4) RFQ Response are due no later than date and time indicated in the pre-solicitation and solicitation. Telephone calls will not be accepted. All RFQ Responses are to be sent electronically to terri.hudson@va.gov. INSTRUCTIONS FOR COMPLETING RFQ / SF 1449 a. Please acknowledge whether your firm listed on vendor information as A SERVICE- DISABLED, VETERAN-OWNED SMALL BUSINESS/VETERAN-OWNED SMALL BUSINESS (SDVOSB/VOSB) in block 17a on the first page of the SF1449/Solicitation. b. Please confirm that you are offering the SERVICE being requested by the government, please verify and/or state that fact in the on page one (1), block 19 of the SF1449/Solicitation. c. Information about current or previous vendors providing these or similar services such as; Contract Information, Vendor Name, Contract Number, Pricing, etc. WILL NOT be provided to potential bidding vendors d. Review Statement of Work and Other Attachments, (if applicable), for DETAILED INFORMATION. e. Per the solicitation, your firm should complete the solicitation documents or comply with (FAR 52.212-1 Instructions to Offerors- Commercial Items, paragraph (b) and email completed document back to this office to terri.hudson@va.gov by the due date indicated to be considered for award. f. The vendor needs to complete and return the following documents: (1) SF 1449 Block 12 Discount terms (if applicable) Section 17a Vendor Information to include phone and DUNS numbers. (Disregard code or facility code blocks) Section 26 - Total Amount of Bid/Offer Section 30a-c Vendor name, signature and date (2) Acknowledge any amendments issued: Complete each amendment, SF 30, or complete the acknowledgement of amendments block in the solicitation. (3) OEM Authorization: Provide documentation showing Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or reseller for the proposed equipment. (4) Complete and return Section B. (Cost/Price Schedule). Prices must include all associated fees such as; Shipping, Delivery, Administration and delivery if required. See the Statement of Work and other attachments for more detail if included. Lowest offer to a SERVICE DISABLE VETERANS OWNED SMALL BUSINESS SET ASIDE. ALL SDVOSB/VOSB s must be listed on https://www.vip.vetbiz.va.gov/ website.

Water Treatment and Water Chemistry Services for Cooling Towers and Chillers Base Plus 4 Year Contract

Presolicitation Notice Presolicitation Notice Page 3 of 3 Page 1 of 3 Questions Answered for RFI: 36C24725Q0843 Solicitation 36C24725Q0830 has been extended until 10:00am CST, Monday, August 25, 2025. Any questions must be submitted by 1:00pm CST, Thursday, August 20, 2025. Water Treatment and Water Chemistry Services for Cooling Towers and Chillers Base plus 4 Year 1. Are the Steam Boilers included? No 2. Do you know if you are feeding a Nitrite in the chiller loops? I do not think so but I m unsure. 3. Do you feed the secondary chillers separate or are they on the same loop? Not to my knowledge. 4. I noticed that you are feeding a dry chemical for your towers, are you opposed to feeding a liquid chemical instead? No dry chemicals are fed into the towers. It is mixed at the mixing station upstairs by the bathroom.

ADDITIONAL QUESTIONS AND ANSWERS FOR SOLICITATION 36C24725Q0830 Number of Towers: Total Annual Makeup gallons to tower systems: Cooling Tower makeup = 1,396,878 Total Tonnage of Chillers while in operation: 3 chillers. 1000 tons each. Usually 1 or 2 on-line. Total water volume in Cooling tower sumps: Check in manufactures instruction. Tower run time (Hours/Months) 24/7/365? Less? Chiller 5= 27/hrs; Chiller 6= 706 hrs; Chiller 8= 734/hrs. Monthly total= 1467/hrs/Mo. Question Given the extension till Monday, 8/25/25, could you please schedule another site visit for this week, or perhaps give us the opportunity to have one of our technicians visit the facility for a brief visit? I will accommodate a quick visit today at 1:00 pm One of the questions recently submitted mentioned that dry chemistry is currently is use and if this is a requirement, but I am not sure if it was clearly answered. I believe it is dry chemical. contractor will have to verify when awarded. Question Is Dry Chemistry for the cooling tower treatment a strict requirement, or are we able to propose Liquid Chemistry as well? Need to verify this with the boiler/chiller plant operators after award.

Clarification Questions: System Scope & Access Could you kindly confirm the approximate number and type of cooling towers, chillers, and any closed-loop systems (e.g., hot water, glycol) that will be covered under this contract? Information is in Introduction to PWS. Chiller type-TRANE; Cooling Tower type EVASCO. Chemical Delivery & Storage Will the VA accept routine chemical deliveries (e.g., in totes or drums) to a designated mechanical area on site, or are there restrictions on storage location, access hours, or container size? Information is in PWS. Chemical and testing Supplies. See item 9, 10. Vendor must consult with Boiler/Chiller plant manager on details. Service Schedule Expectations Is monthly on-site service expected for all systems? Would any systems require seasonal startup/shutdown support, or is year-round service anticipated? Follow PWS, manufactures instructions and best practices. (See performance requirements.) Corrosion Coupon Program Will the contractor be expected to provide corrosion coupons and holders, or are those already installed on site? If so, are we responsible for full analysis and reporting? Follow PWS, manufactures instructions and best practices. Reporting Requirements Would you prefer digital service reports to be submitted via email/PDF, or is there a VA platform (such as TMS or SharePoint) required for uploads? Digital service reports via email/PDF is acceptable. If this changes we will advise. Emergency Support Are vendors expected to offer 24 48 hour emergency response for water quality or biological issues (e.g., suspected Legionella events)? If so, please confirm expected response time and point of contact protocol. Information in PWS under Chemical water Treatment Contractor Qualifications Item 3. (Must be within a 100 miles of the site to provide a reasonable response time.) Evaluation Factors Will the evaluation be conducted strictly under a Lowest Price Technically Acceptable (LPTA) approach, or will the government consider past performance or technical narrative as part of a broader assessment? Defer to CO Labor vs. Materials Breakdown Should chemicals, corrosion analysis, and testing be priced as separate line items, or should these be bundled into a flat monthly rate? Defer to CO Annual Estimate (for Planning) While we understand that previous vendor data isn t provided, would you be able to share a rough estimate of expected annual service frequency or volume of chemical usage to help us appropriately size our proposal? No information.

Clarification Questions: System Scope & Access Could you kindly confirm the approximate number and type of cooling towers, chillers, and any closed-loop systems (e.g., hot water, glycol) that will be covered under this contract? Information is in Introduction to PWS. Chiller type-TRANE; Cooling Tower type EVASCO. Chemical Delivery & Storage Will the VA accept routine chemical deliveries (e.g., in totes or drums) to a designated mechanical area on site, or are there restrictions on storage location, access hours, or container size? Information is in PWS. Chemical and testing Supplies. See item 9, 10. Vendor must consult with Boiler/Chiller plant manager on details. Service Schedule Expectations Is monthly on-site service expected for all systems? Would any systems require seasonal startup/shutdown support, or is year-round service anticipated? Follow PWS, manufactures instructions and best practices. (See performance requirements.) Corrosion Coupon Program Will the contractor be expected to provide corrosion coupons and holders, or are those already installed on site? If so, are we responsible for full analysis and reporting? Follow PWS, manufactures instructions and best practices. Reporting Requirements Would you prefer digital service reports to be submitted via email/PDF, or is there a VA platform (such as TMS or SharePoint) required for uploads? Digital service reports via email/PDF is acceptable. If this changes we will advise. Emergency Support Are vendors expected to offer 24 48 hour emergency response for water quality or biological issues (e.g., suspected Legionella events)? If so, please confirm expected response time and point of contact protocol. Information in PWS under Chemical water Treatment Contractor Qualifications Item 3. (Must be within a 100 miles of the site to provide a reasonable response time.) Evaluation Factors Will the evaluation be conducted strictly under a Lowest Price Technically Acceptable (LPTA) approach, or will the government consider past performance or technical narrative as part of a broader assessment? Defer to CO Labor vs. Materials Breakdown Should chemicals, corrosion analysis, and testing be priced as separate line items, or should these be bundled into a flat monthly rate? Defer to CO Annual Estimate (for Planning) While we understand that previous vendor data isn t provided, would you be able to share a rough estimate of expected annual service frequency or volume of chemical usage to help us appropriately size our proposal? No information.