J045--) Commercial and Industrial Machinery and Equipment Repair and Maintenance Services NAICS 811310 San-I-Pak Maintenance 36C24925Q0460

Request for Information (RFI) Commercial and Industrial Machinery and Equipment Repair and Maintenance Services NAICS 811310 San-I-Pak Maintenance Purpose: The Department of Veterans Affairs (VA) is seeking information from Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) located in Tennessee that provide on-site monthly treatment of regulated San-I-Pak medical waste system under NAICS code 811310. This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Background: The VA requires ongoing maintenance and repair services for San-I-Pak Medical Waste System equipment. The objective of this RFI is to identify capable SDVOSB/VOSB vendors who can provide these services, ensuring compliance with the Nonmanufacturer Rule. Scope of Services: The required services may include, but are not limited to: Preventive maintenance Diagnostic and repair services Parts replacement and upgrades Emergency repair services Regular system inspections Requested Information: Interested SDVOSB/VOSB vendors are requested to provide the following information: Company Information: Company Name Address Point of Contact (Name, Title, Phone Number, Email Address) DUNS Number SBA or VIP Verification Status Capabilities Statement: Summary of services offered under NAICS 811310 Types of machinery and equipment serviced Geographic coverage area within Tennessee Staff qualifications and certifications Past Performance: Provide a list of previous contracts or projects completed similar in scope to the services described. Include the project/client name, contract value, time period, and a brief description of the services provided. Contact information for client references if available. Compliance with Nonmanufacturer Rule: Describe how your company complies with the Nonmanufacturer Rule, ensuring that all services provided are performed by your company or other qualifying small businesses. Additional Information: Any other relevant information that demonstrates your company s capability to meet the VA s needs. Submission Instructions: Please submit your RFI response via email to Dawn Collins at Dawn.Collins@va.gov by 09/19/2025 at 11:00 AM EST. Ensure that your response is comprehensive and addresses all requested information. Disclaimer: This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Contact Information: For any questions or clarifications regarding this RFI, please contact: Dawn Collins Contract Specialist Dawn.Collins@va.gov 423-979-3640 DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Solicitation Description for RFI Title: Request for Information (RFI) for Commercial and Industrial Machinery and Equipment Repair and Maintenance Services San-I-Pak Maintenance NAICS Code: 811310 Introduction: The Department of Veterans Affairs (VA) is seeking information from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) for providing repair and maintenance services for San-I-Pak. Purpose: The purpose of this RFI is to gather information from interested and capable SDVOSB/VOSB vendors regarding their ability to provide the necessary services and to assess their compliance with the Nonmanufacturer Rule. This RFI aims to identify potential sources for a future solicitation and to understand the market capabilities. Scope of Work: The VA requires comprehensive repair and maintenance services for San-I-Pak machinery and equipment. The services include, but are not limited to, the following: Preventive Maintenance: Routine inspection and servicing of equipment to ensure proper operation and to prevent equipment failure. Diagnostic and Repair Services: Troubleshooting and resolving issues with equipment, including mechanical, electrical, and control systems. Repair or replacement of faulty components. Parts Replacement and Upgrades: Supply and installation of new or upgraded parts to enhance equipment performance or replace outdated components. Emergency Repair Services: Rapid response to urgent repair needs to minimize equipment downtime and ensure operational continuity. Regular System Inspections: Conducting detailed inspections of equipment systems to identify potential issues and recommend corrective actions. Key Requirements: Interested vendors must meet the following requirements: SDVOSB/VOSB Verification: Vendors must be verified as a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a Veteran-Owned Small Business (VOSB) in the VA's SBA or Vendor Information Pages (VIP) database. Experience and Capabilities: Demonstrated experience in providing repair and maintenance services for San-I-Pak machinery and equipment. Adequate staff qualifications and certifications to perform the required services. Compliance with Nonmanufacturer Rule: Vendors must comply with the Nonmanufacturer Rule, ensuring that the services provided are performed by the vendor itself or other qualifying small businesses. Submission Requirements: Vendors interested in responding to this RFI should provide the following information in their submission: Company Information: Company Name Address Point of Contact (Name, Title, Phone Number, Email Address) DUNS Number SBA or VIP Verification Status Capabilities Statement: Summary of services offered under NAICS 811310 Types of machinery and equipment serviced Geographic coverage area within Tennessee Staff qualifications and certifications Past Performance: List of previous contracts or projects completed similar in scope to the services described. Include project/client name, contract value, time period, and brief description of services provided. Contact information for client references if available. Compliance with Nonmanufacturer Rule: Description of how the company complies with the Nonmanufacturer Rule. Additional Information: Any other relevant information that demonstrates the company s capability to meet the VA s needs. Submission Instructions: Please submit your RFI response via email to Dawn Collins at Dawn.Collins@va.gov by 09/19/2025. Ensure that your response is comprehensive and addresses all requested information. Disclaimer: This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Contact Information: For any questions or clarifications regarding this RFI, please contact: Dawn Collins Contract Specialist Dawn.Collins@va.gov 423-979-3640

Solicitation Description for RFI Title: Request for Information (RFI) for Commercial and Industrial Machinery and Equipment Repair and Maintenance Services San-I-Pak Maintenance NAICS Code: 811310 Introduction: The Department of Veterans Affairs (VA) is seeking information from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) for providing repair and maintenance services for San-I-Pak. Purpose: The purpose of this RFI is to gather information from interested and capable SDVOSB/VOSB vendors regarding their ability to provide the necessary services and to assess their compliance with the Nonmanufacturer Rule. This RFI aims to identify potential sources for a future solicitation and to understand the market capabilities. Scope of Work: The VA requires comprehensive repair and maintenance services for San-I-Pak machinery and equipment. The services include, but are not limited to, the following: Preventive Maintenance: Routine inspection and servicing of equipment to ensure proper operation and to prevent equipment failure. Diagnostic and Repair Services: Troubleshooting and resolving issues with equipment, including mechanical, electrical, and control systems. Repair or replacement of faulty components. Parts Replacement and Upgrades: Supply and installation of new or upgraded parts to enhance equipment performance or replace outdated components. Emergency Repair Services: Rapid response to urgent repair needs to minimize equipment downtime and ensure operational continuity. Regular System Inspections: Conducting detailed inspections of equipment systems to identify potential issues and recommend corrective actions. Key Requirements: Interested vendors must meet the following requirements: SDVOSB/VOSB Verification: Vendors must be verified as a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a Veteran-Owned Small Business (VOSB) in the VA's SBA or Vendor Information Pages (VIP) database. Experience and Capabilities: Demonstrated experience in providing repair and maintenance services for San-I-Pak machinery and equipment. Adequate staff qualifications and certifications to perform the required services. Compliance with Nonmanufacturer Rule: Vendors must comply with the Nonmanufacturer Rule, ensuring that the services provided are performed by the vendor itself or other qualifying small businesses. Submission Requirements: Vendors interested in responding to this RFI should provide the following information in their submission: Company Information: Company Name Address Point of Contact (Name, Title, Phone Number, Email Address) DUNS Number SBA or VIP Verification Status Capabilities Statement: Summary of services offered under NAICS 811310 Types of machinery and equipment serviced Geographic coverage area within Tennessee Staff qualifications and certifications Past Performance: List of previous contracts or projects completed similar in scope to the services described. Include project/client name, contract value, time period, and brief description of services provided. Contact information for client references if available. Compliance with Nonmanufacturer Rule: Description of how the company complies with the Nonmanufacturer Rule. Additional Information: Any other relevant information that demonstrates the company s capability to meet the VA s needs. Submission Instructions: Please submit your RFI response via email to Dawn Collins at Dawn.Collins@va.gov by 09/19/2025. Ensure that your response is comprehensive and addresses all requested information. Disclaimer: This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Contact Information: For any questions or clarifications regarding this RFI, please contact: Dawn Collins Contract Specialist Dawn.Collins@va.gov 423-979-3640

Revision: 01 Effective Date: 11/15/2024 Acquisition ID# 36C249-26-AP-0483 VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT DEPARTMENT OF VETERANS AFFAIRS Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K) Acquisition Plan Action ID: 36C249-26-AP-0483 1. Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 09, locateda t 1639 Medical Center Parkway, Suite 204, Murfreesboro, TN 37129, in support of VISN 09, Station 626, located at Nashville VA Medical Center, 1210 24th Avenue South, Nashville, TN 37212. PR: 626-26-1-4089-0004 2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: San-I-Pak Maintenance for Environmental Services Department with a Base plus Four-Year contract with the base year amount of $73,298.16 and a contract total including options of $366,490.90. Base Plus 4 Year Option Contract Option Year Period of Performance Total Base 01/01/2026 to 12/31/2026 $73,298.16 Option Year 1 01/01/2027 to 12/31/2027 $73,298.16 Option Year 2 01/01/2028 to 12/31/2028 $73,298.16 Option Year 3 01/01/2029 to 12/31/2029 $73,298.16 Option Year 4 01/01/2030 to 12/31/2030 $73,298.16 Grand Total: $366,490.90 3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Proprietary letter provided by San-I-Pak Pacific, Inc stating that they are the sole manufacturer and distributor of the San-I-Pak autoclave sterilizer and all replacement parts to include the software on the existing San-I-Pak. All service technicians are factory trained with a rigorous factory training session for four days and many months onsite field training to learn about the different types of equipment manufactured by San-I-Pak. When San-I-Pak performs the maintenance on their equipment, should anything fail within the lifetime warranty guidelines it will be covered by San-I-Pak. 4. Description of market research conducted and results or statement why it was not conducted: Published a Request for Information (RFI) on September 10, 2025, aiming to assess the interest and capabilities of Small Businesses, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), and Veteran- Owned Small Businesses (VOSBs) under NAICS Code 811310. The RFI specifically sought small business manufacturers or distributors capable of providing maintenance services that would meet the facility's minimum needs. Despite the RFI outlining the required maintenance services, no responses were received from vendors. However, a search conducted through the Small Business Administration's (SBA) database identified 34 potential SDVOSBs/VOSBs within NAICS Code 811310 that could possibly fulfill this requirement. Reviewing previous purchases in FPDS showed that all contracts have been for San-I-Pak Pacific which is a small business. Contacted San-I-Pak Pacific to see if they have any authorized distributors that are SDVOSB/VOSB and was provided a proprietary letter stating that San-I-Pak Pacific, Inc is the sole manufacturer and authorized supplier of the San-I-Pak autoclave sterilizer system and all replacement parts. This letter has been uploaded into the eCMS briefcase. This will be awarded as a small business set-aside sole source IAW FAR 13.106-1(b)(1)(ii). 5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. ____________________________ Christina Lawrence Contracting Officer