J039--Material Handling Equipment Preventative Maintenance Tucson, AZ CMOP 36C77025Q0262

This Sources Sought Notice is for market research and to determine the procurement method for quarterly preventative maintenance services on material handling equipment at the Tucson, AZ, CMOP. Based on the responses to this notice, this requirement may be set aside for small businesses or procured through full and open competition. This notice is not a solicitation for proposals. Responses are for information purposes only. This notice does not authorize contract negotiations or guarantee funding. Requests for a solicitation will not receive a response, and feedback or evaluations will not be provided to companies regarding their submissions. Documentation of technical expertise must be presented in detail to determine that your company possesses the necessary experience to compete for this acquisition. Responses to this notice must include the following: Company name, address, and UEI Point of contact phone number and e-mail address Company s socioeconomic status (e.g., Small Business, Service-Disabled Veteran Owned Small Business, Large Business, etc.) Detailed explanation regarding your company s qualifications, ability, and experience in providing preventative maintenance services on material handling equipment within the Tucson, AZ geographic region All interested offerors should submit this information by email to: Teresa.Clark3@va.gov by July 3rd, 2025, at 3:00 PM CST. Department of Veterans A airs - Tucson SW CMOP Statement Of Work Material Handling Equipment Preventative Maintenance SUMMARY: The VA Consolidated Mail Outpatient Pharmacy (CMOP) in Tucson, AZ, operates a high-volume, direct-to-patient prescription medication delivery service for Veterans throughout the United States, utilizing integrated, automated dispensing systems. The Tucson SW CMOP requires a quarterly preventive maintenance plan to keep its Material Handling Equipment (MHE) operational for loading and unloading supplies. This will be a rm- xed price contract with a duration of one base year and four one-year option periods, which will be exercised at the Government s discretion. LOCATION: Tucson CMOP, 3675 E. Britannia Drive, Tucson, AZ 85706 OBJECTIVE: Provide quarterly preventative maintenance on Toyota forklifts and pallet jacks. SCOPE OF WORK: The contractor shall provide quarterly services and an annual inspection of all equipment as outlined below. Type of Equipment Make Model Serial Electric Sit-Down Forklift Toyota 8FBCU30 70383 Electric Stand-Up Forklift Toyota RF1-BH1X35 R1H-00714 Electric Order Picker Toyota 78PUE15 80836 Electric Riding Pallet Jack Toyota 8HBE30 44236 Electric Pallet Jack Toyota 8HB23W 32581 Electric Pallet Jack Toyota 8HB23W 32574 GENERAL REQUIREMENTS: All work performed will conform to the Original Equipment Manufacturer (OEM) recommended maintenance speci cations. All maintenance and repairs must be performed by an OEM service provider. All parts must be new and conform to OEM speci cations. Rebuilt or remanufactured parts will not be accepted. Ensure that all equipment maintains its OEM warranties. The contractor shall provide all materials, supplies, labor, and, if required, an operational substitute piece of MHE equivalent to the current inventory if repairs cannot be completed within 48 hours. The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting O cer. The contractor shall interrupt their work at any time to avoid disrupting facility operations. The contractor shall have a quality control program to ensure contract requirements are met. ONSITE REQUIREMENTS: The contractor must schedule all work with the Contracting O cer Representative (COR). Before any work is performed, contract personnel must present a government-issued photo ID and sign in to receive a contractor identi cation badge that must be worn in a visible location while on the premises. After completing the work, contract personnel shall sign out, return the badge, and submit a report detailing the work performed, including the make, model, and serial numbers of the equipment that was serviced. OPERATING HOURS: Regular business hours are 7:00 AM to 4:30 PM, Monday through Friday. The contractor shall submit a preventative maintenance and annual inspection schedule to the COR prior to the start of the contract. EMERGENCY REPAIRS: For emergency repairs, the contractor must dispatch a technician within two (2) hours of being noti ed of equipment failure, Monday through Friday, from 6:00 AM to 4:30 PM. During such repairs, the technician may identify issues that require o -site repairs or the ordering of parts. The technician will then provide a detailed repair estimate, including all associated costs (e.g., parts and labor), for the approval of the Facility Operations Manager. STANDARDS OF CONDUCT AND SAFETY: Contract personnel must conduct themselves professionally, avoiding any behaviors that interfere with CMOP operations. Smoking, vaping, possession/use of illegal substances (including medical marijuana), and weapons are prohibited on Government property. Compliance with OSHA and other applicable laws and regulations is exclusively the contractor's obligation. Noncompliance with these standards may be considered grounds for contract termination. QUALIFICATIONS: Contractor personnel must be fully quali ed and possess the required equipment, license, and permits to perform this service. All o erors must be registered in SAM and, if applicable, the VIP databases for SDVOSB or VOSB status. Quarterly Preventative Maintenance Checklist TEST DRIVE MACHINE CLEANING & LUBRICATION BATTERY AND CABLES ELECTRICAL TESTS Drive Train Noise Air Clean Truck Cable Condition Ground Test Steering Operation Air Clean Electrical Controls Electrolyte Level Cable & Terminal Condition Service Brake Operation Air Clean All Motors Battery Load Test Wire Harness Condition Speed Control Lubricate Truck Battery Retention Stops Accelerator Test Creep Speed Specific Gravity Contactor Assemblies Plugging & Directional Control MOTORS Receptacle Condition Contactor Tip Condition Return to Neutral Drive Motor Condition Battery Connector Condition Service Brake Switch Operation Hydraulic System Operation Pump Motor Condition Battery Disconnect Condition Parking Brake Switch Operation Pedal Pads & Linkage Seat Switch Operation Parking Brake Operation LOAD BACK REST WHEELS & TIRES S.R.O. Seat Switch (Brake) Operation Condition Tighten Mounting Bolts P.M.T. Pedestrian Warning Devices Security of Mounting Tire Condition Speed Limit Switches Drive Steering Transducer BRAKE SYSTEM DRIVE AXLE Steer Hydraulic Valve Switches Check for Leakage Differential Fluid Level Tire Pressure Lift Valve Transducer Brake Reservoir Fluid Level Clean Air Vent Clean Vent Cap Security of Mounting STEER AXLE HYDRAULIC SYSTEM Pedal Free Travel Check Wheel Bearings Security of Mounting Check for Leakage Pedal Drift Axle Stop Adjustment Fluid Level and Condition Master Cylinder Mounting STEERING SYSTEM Drag Link Adjustment Clean/ Replace Breather Service Brake Wear/ Adjustment Check for Leakage Check Wheel Bearings Replace Filter Park Brake Wear/ Adjustment Oil Level and Condition Linkage Adjustment Brake Line Cable Condition Security of Mounting TILT CYLINDERS Hose Condition Brake Linkage Check & Lubricate Tilt Column Operation Check for Leakage Lift Speed (ln. /Sec) Cylinder Rod Condition No & Full Load UPRIGHT - CARRIAGE ATTACHMENTS Mounting Security / Torque Drift Teas (In/Sec) Security of Mounting Mounting Bolts Tilt Cylinder Adjustment Lift & Tilt Cylinder Roller Condition/ Clearance Leakage Chain & Anchor Condition Operation GAUGES - LIGHTS - INDICATORS SHEET METAL & CTW Chain Adjustment Hour Meter Decals - Missing/ Condition Latch and Stop Condition OVERHEAD GUARD Gauges - All Operate Data Plate Condition Cylinder Condition Condition Lights - All Operate Seat Mounting & Operation Forks, Locks, Stops Security of Mounting Wiring Condition Seat Belt Condition Rail Condition Horn Door & Deck Latches Trunnion Ring Condition Lift Interrupt CTW Mounting Bolts Operation of Accessories Slip Resistance Surfaces

Material Handling Equipment Preventative Maintenance at the VA CMOP in Tucson, AZ