J035--BHH - Elevator Maintenance & Repair Services Award Notice 36C26326Q0150

This is a Pre-Solicitation notice for the Department of Veterans Affairs, Network Contracting Office 23, for the procurement of Elevator Maintenance and Repair Services at the Black Hills VA Health Care System located in Fort Meade, SD and Hot Springs, SD. The NAICS code for this procurement is 238290 Other Building Equipment Contractors with a size standard of $22 Million. Potential offerors are responsible for monitoring this site for the release of the solicitation package and any other pertinent information and for downloading their own copy of the solicitation package. Any amendments issued to this solicitation will ONLY be available on this site. Offerors are advised that they are responsible for obtaining all amendments. All questions must be submitted in writing to the Contracting Specialist at joseph.bloomer@va.gov. No telephone inquiries will be accepted. This notice does not obligate the Government to award a contract neither does it obligate the Government to pay for any quotes or proposal preparation costs. The Government is not obligated to issue a solicitation as a result of this notice. No other information is available until issuance of the solicitation. All interested parties must be registered in System for Award Management (SAM) to be eligible for award. Registration information can be found at www.sam.gov. STATEMENT OF WORK Elevator Maintenance and Repair Service Hot Springs VA Medical Center 500 N. 5th St. Hot Springs, SD 57747 Fort Meade VA Medical Center 113 Comanche Rd. Fort Meade, SD 57741 Statement of Purpose: The purpose of this solicitation is to establish an annual services contract through a qualified, capable, regionally located Elevator Service Contractor to perform requirements for maintenance and repair of facility elevators at the Hot Springs VA Medical Center, Hot Springs, SD. Approved vendor agrees to administer the proposed objectives pursuant to the terms of this Statement of Work and in the proposal submitted by Department of Veterans Affairs, Black Hills Health Care System (VA BHHCS). The purpose of this solicitation is to establish an annual services contract through a qualified, capable, regionally located Elevator Service Contractor to perform requirements for maintenance and repair of facility elevators at the Black Hills VA Fort Meade Medical Center, Fort Meade, SD. Approved vendor agrees to administer the proposed objectives pursuant to the terms of this Statement of Work and in the proposal submitted by Department of Veterans Affairs, Black Hills Health Care System (VA BHHCS). Goals of the Agreement: a. Contractor will provide full preventive maintenance service and emergency repair service quotes on the following elevators at VA Hot Springs: Building 1 Passenger Elevator #1 Montgomery Serviced bi-weekly SN#CT41072, Automatic OH Traction, 4-stop Building 53 Passenger/Freight Elevator #6 Montgomery Serviced bi-weekly SN#CT44221, Automatic OH Traction, 3-stop Building 12 Passenger Elevator #3 Serviced bi-weekly SN#CT45333, Automatic OH Traction, 5-stop, Motion Control Building 12 Passenger Elevator #5 Montgomery Serviced bi-weekly SN#CT39203, Automatic OH Traction, 4-stop Building 12 Passenger/Freight Elevator #7 Montgomery Serviced bi-weekly SN#CT40382, Automatic OH Traction, 6-stop, dual doors, Motion Control Building 12 Dumbwaiter #DW1 Matot Serviced monthly SN#25924 Building 2 Passenger/Freight Elevator #2 Dover Serviced monthly SN#E97367, Hydraulic, 4-stop, dual doors Building 12 Passenger Elevator #4 Serviced monthly SN#E29807, Hydraulic, 2-stop, Motion Control Building 11 Passenger Elevator #8 Dover Serviced monthly SN#EF5389, Hydraulic, 2-stop Building 4 Passenger Elevator #9 IMO Serviced monthly SN#119634-17, NHP1305, Hydraulic, 3-stop b. Contractor will provide full preventive maintenance service and emergency repair service quotes on the following elevators at VA Ft. Meade: Building 113 Passenger Elevator #1 Montgomery Serviced bi-weekly SN#3108038, Automatic OH Traction, 3-Stop Building 113 Service Elevator #2 Montgomery Serviced bi-weekly SN#3108035, Automatic OH Traction, 3-stop Building 145 Passenger Elevator#3 - Montgomery Serviced bi-weekly SN#CT- 46035, Automatic OH Traction, 3-stop Building 145 Service Elevator #4 Montgomery Serviced bi-weekly SN#CT- 46036, Automatic OH Traction, 3-stop Building 113 Passenger Elevator #S-1 Minnesota Elevator Serviced monthly SN# NHP124900, Hydraulic, 2-stop Building 113 Passenger Elevator #C-2 Minnesota Elevator Serviced monthly SN# NHP124899, Hydraulic, 3-stop Building 46 Freight Elevator #5 Otis Serviced monthly SN#130889, cable, 2-stop VA Hot Springs Elevators identified as numbers 1, 3, 5, 6 and 7 are cable-traction type and are to be serviced bi-weekly. VA Hot Springs Elevators identified as numbers 2, 4, 8, and 9 are hydraulic type and are to be serviced monthly. Dumbwaiter DW1 is to be serviced monthly. Fort Meade Elevators identified as numbers 1, 2, 3 and 4 are cable-traction type and are to be serviced bi-weekly. Fort Meade Elevators identified as numbers S-1 and C-2 are hydraulic type and are to be serviced monthly. Otis freight elevator is to be serviced monthly. Requirements: Contract requirement is for one Base Year and four Option Years which may be exercised by the Government. Contractor will provide, along with bid package, proof of current service mechanics certification issued by the International Union Elevator Constructors. Contractor will provide, along with bid package, the name and telephone number of service technician who will be performing this contract work. Also provide a resume of service technician, along with experience of working on various manufacturers equipment. Contractor shall provide bi-weekly full maintenance inspections of cable-type elevators (26 total routine maintenance visits). Contractor will provide monthly full maintenance inspections of the hydraulic elevators (total of 12 routine maintenance visits). Routine maintenance will be made during the medical center s regular hours, Monday through Friday from 7:30am to 4:30pm. Contractor shall notify and sign-in at the VA Facilities Management Office at each site prior to commencement of providing services. Contractor shall utilize a written or an electronic service receipt to record each visit. This receipt will indicate date, hours on site, technician name, type of service and the elevators that were serviced. The receipt will be signed by the Maintenance Supervisor or the Engineering Manager. A copy will be provided to the VA on the date of service. Contractor shall provide a quarterly summary of routine maintenance and review with the Maintenance Supervisor. The VA representative will sign receipts to indicate that the Contractor was present; this does not represent any sort of inspection of workmanship on the part of the VA. The VA will hire an independent elevator inspector for that purpose. Contractor shall clean, adjust and lubricate the equipment and determine the nature and extent of any maintenance required to restore the elevators to satisfactory service and, if conditions warrant, furnish and install parts as noted herein. All equipment, materials and installation will conform to the American National Standard Code for Elevators, Dumbwaiters, Escalators and Moving Walks, ANSI, A17.1-1978, or latest adopted edition, and the American Standard practice for inspection of Elevators, Inspectors Manual, A1 1.2-1979 or latest adopted edition. Contractor shall clean, lubricate and adjust motors, generators, controllers, relay panels, selectors, leveling devices, operating devices, switches, on car and in hoistway, hoistway door and car door or gate operating devices, interlocks and contacts, guide shoes, guide grooves in hoistway and car door sills, hangers for all doors, and car doors, signal systems, car safety devices, sensor strips, governors, tension frames and sheaves in pit. Hoist motor generator brushes will be checked for wear at least every month. Accumulated carbon dust will be removed from commutators, brush rigs, and windings at the same time. Contractor shall clean guide rails, overhead sheaves and beams, counterweight frames, tops of cars, machine room floors and elevator shaft pits at least once per month. A complete cleaning of the entire installation including all machine room equipment, hoistway equipment, machine room floors and walls, hoistway walls, supporting structures, etc., will be accomplished once per year. Contractor shall lubricate all sheave, machine and motor bearings and hoist ropes/cables and refill as necessary. Contractor shall examine all hoisting ropes/cables and equalize the tension whenever necessary to ensure maintenance of adequate safety factors. Contractor will replace hoisting ropes/cables and governor ropes/cables as required. The exterior of the machinery and any other parts of the equipment subject to rust will be kept properly painted and presentable. The guides will be kept free of rust. Guide shoe rollers and gibs will be renewed as required to insure smooth and satisfactory operation. All electrical wiring and conductors extending to elevators and dumbwaiters from circuit breakers or main lines switches in machine rooms and from outlets in hoistways, will be repaired and/or replaced when required. Circuit breakers or main line switches, together with fuses for same, are excluded. Contractor shall furnish all lubricants, hydraulic fluid, cleaning supplies and tools necessary to perform the work described herein. All lubricants will be recommended by the manufacturer of the individual equipment. Contractor shall furnish and install or repair when necessary, traction machines, motor generators, controllers, selectors, worm gears, thrusts, control fuses, windings, commutators, circuits, magnet frames, relays, contactors, cams, car door and hoistway door hangers, tracks and door gibs, door operating devices, interlocks and contacts, safety devices, governors, push buttons, annunciators, lamp replacement in signal systems, and all other elevator signal and accessory equipment. All parts will be of the original manufacturer s design and specification, or equal to. Contractor shall not supply and replace fluorescent lamps for car light fixtures. Contractor will not supply and replace floor covering on elevator car platforms, make renewals or repairs necessitated by reasons of negligence or misuse of the equipment by persons other than the Contractor or its representatives for any other reason beyond the contractors control, except normal wear and tear; install new attachments as may be recommended or directed by inspection firms or by Federal, State, Municipal or other Government authorities. Routine Maintenance Services: Contractor will provide a minimum of one (1) hour service on each elevator during each scheduled routine maintenance visit. Time spent on callback service and at the semi-annual inspections does not qualify as time required for scheduled maintenance. Contractor will report to the Maintenance Supervisor or the Engineering Program Manager, or his designee, at the completion of each service, provide a written or electronic receipt of services performed and sign out in the designated logbook. These reports will advise the government of any repair part required which is not covered under this contract. The VA will provide a logbook in each elevator room for the Contractor to provide detailed and legibly written maintenance and callback actions. Contractor will maintain a complete, orderly and chronological file including drawings, complete parts lists and copies of all reports as required by those specifications. The Contractor will maintain a record of all callbacks and repairs. Record will indicate any difficulty experienced and the corrective measures taken to eliminate the difficulties. The file will be available for inspection upon request and a copy furnished to each of the VA Black Hills Health Care System s sites quarterly. Contractor will provide all labor, materials and equipment for the performance-based maintenance and repair of cable type elevators at Hot Springs and Fort Meade (Sturgis) VA Medical Centers in accordance with specifications included in this scope of work. Contractor will provide all labor, materials and equipment for the performance-based maintenance and repair of hydraulic type elevators at Hot Springs and Fort Meade (Sturgis) VA Medical Centers in accordance with specifications included in this scope of work. Call Back Service for Emergency and Non-Emergency Repairs: Contractor will provide a four-hour response time for call back service from the time a call for service is made by the Contracting Officer, Facilities Management Officer or their designees. Contractor will be on site within this four-hour time frame, unless the situation isn t considered an emergency, and another mutually agreed upon time will meet the government s needs. This callback service will be provided 24 hours a day, 7 days a week. The first two hours of on-site emergency callback service is included in the contract. Any time spent beyond the first two hours the government will pay the additional hours. Contractor will specify in the bid package the hourly rate Contractor will charge beyond the first two hours of on-site visit. VA Hot Springs elevators 2, 3 and 7 will be covered under the 24-hours a day, seven days per week callback requirement. VA Hot Springs elevators 1, 4, 5, 6, 8, 9 and dumbwaiter #DW1 will be covered under a callback time of Monday through Friday during regular working hours, government holidays excluded. VA Fort Meade passenger elevator #1 located in Building 113 will be covered under the 24-hours a day, seven days per week callback requirement. VA Fort Meade service elevator #2 located in Building 113 will be covered under the 24-hours a day, seven days per week callback requirement. VA Fort Meade passenger elevator #3 located in Building 145 will be covered under a callback time of Monday through Friday during regular working hours, government holidays excluded. VA Fort Meade passenger elevators #S-1 and #C-2 located in Building 113 will be covered under a callback time of Monday through Friday during regular working hours, government holidays excluded. VA Fort Meade service elevators #4 and #5, located in Buildings 145 and 46 will be covered under a callback time of Monday through Friday during regular working hours, government holidays excluded. The Contractor must be able to properly troubleshoot and diagnose all aspects of elevator system failures. The Contractor shall provide all labor, materials and equipment for the emergency callback services for all elevators at the Hot Springs and Fort Meade (Sturgis) VA Medical Centers, if the supplied quote is selected, and in accordance with specifications included in this scope of work. The Contractor will submit a written plan of action to the Contracting Officer whenever unresolved problems occur three times on the same elevator. Whenever the same problem recurs on the same elevator three times, the VA requires an analysis of the corrective action required to resolve the problem. When elevator systems fail, the technician s Supervisor shall provide the BLACK HILLS HCS with a written statement and itemized quote assessing the elevator system failure and that they have verified the elevator system has been properly diagnosed and concur with the technician s assessment. The VA reserves the right to enlist a third-party expert to provide a 2nd opinion. It is the responsibility of the Contractor to reassess their proposed repairs and either reaffirm or correct their proposal based on the expert s notes. The reassessment shall include at a minimum, a substantive analysis of the third-party expert s points that contradict the Contractor s original conclusion. This reassessment shall be submitted within 5 business days of receipt of the third-party expert s opinion. Semi-Annual and Annual Testing: Contractor shall provide all labor and materials for participating in the semi-annual 3rd Party elevator inspections at the Hot Springs and Fort Meade VA Medical Centers in accordance with attached specifications, to include schedules for performance of the Category 1 annual no-load testing and Category 5 full load testing as required. Contractor will be present with the equipment to perform the scheduled testing in coordination with the 3rd Party elevator inspection timeframe. The government will inform Contractor in advance of the scheduled inspection for planning available manpower. Contractor will test, tag and seal all hydraulic elevators annually at No Load for bypass pressure. All cable type elevators will be tested, tagged and sealed annually at No Load . All cable type elevators will be tested every five years at Full Load . Inspection deficiencies that are found to be within the contract agreement terms shall all be corrected by the Contractor within six months after semi-annual inspection. Contractor shall work with the VA Fire Departments at both VA BHHCS facilities to conduct an annual smoke alarm test for each Elevator. Contractor will contact the VA Fire Department to schedule the smoke testing. At time of testing, the Contractor will call the Firefighter on standby to communicate the start of the test. Contractor will set off the smoke test with VA Firefighter acknowledging that the alarm was received at the alarm panel for the Elevator location. A copy of the testing completion document, containing the Elevator number, building location, signed and dated will be provided to the VA Contracting Officers Representative (COR) for record.

Unrestricted Full and Open Elevator Maintenance & Repair Services VA Black Hils HCS

PAGE 1 OF 1. REQUISITION NO. 2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL TIME 9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR: SMALL BUSINESS HUBZONE SMALL BUSINESS SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE UNDER THE WOMEN-OWNED SMALL BUSINESS PROGRAM EDWOSB 8(A) NAICS: SIZE STANDARD: 11. DELIVERY FOR FOB DESTINA- TION UNLESS BLOCK IS MARKED SEE SCHEDULE 12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700) 13b. RATING 14. METHOD OF SOLICITATION RFQ IFB RFP 15. DELIVER TO CODE 16. ADMINISTERED BY CODE 17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE TELEPHONE NO. UEI: EFT: PHONE: FAX: 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED SEE ADDENDUM 19. 20. 21. 22. 23. 24. ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT (Use Reverse and/or Attach Additional Sheets as Necessary) 25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED. 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS: 30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021) PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 7. FOR SOLICITATION INFORMATION CALL: STANDARD FORM 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 56 568-26-2-9006-0010 36C26326Q0150 11-20-2025 Joey Bloomer 515-699-5549 12-04-2025 17:00 CST 36C263 DEPARTMENT OF VETERANS AFFAIRS NETWORK CONTRACTING OFFICE 23 3600 30TH STREET, BUILDING 7M DES MOINES IA 50310 X Y 238290 $22 Million N/A X 36C263 DEPARTMENT OF VETERANS AFFAIRS NETWORK CONTRACTING OFFICE 23 3600 30TH STREET, BUILDING 7M Des Moines IA 50310 36C263 DEPARTMENT OF VETERANS AFFAIRS NETWORK CONTRACTING OFFICE 23 3600 30TH STREET, BUILDING 7M DES MOINES IA 50310 DEPARTMENT OF VETERANS AFFAIRS FMS-VA-2(101) FINANCIAL SERVICES CENTER PO BOX 149971 AUSTIN TX 78714-9971 See CONTINUATION Page Provide Elevator Maintenance and Repair Services In Accordance With The Statement Of Work And Price/Cost Schedule Below. Review And Follow INSTRUCTIONS TO OFFERORS In Section E - E.1 Addendum to FAR 52.212-1. Email ALL Required And Completed Documents To: Joey Bloomer, joseph.bloomer@va.gov Wage Determinations Are Attached: WD - 2015-5377 Rev29 7-8-25 Fall River County WD - 2015-5367 Rev29 7-8-25 Meade County Wage Determination - South Dakota Elevator Repairer 2006003529 See CONTINUATION Page X X Joey Bloomer VA-VHA-RPOC-2025-00046 36C26326Q0150 Page 1 of Page 31 of 62 Page 1 of [] (iii) Alternate II (NOV 2021) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [X] (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67). [X] (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). Employee Class Monetary Wage-Fringe Benefits 23210 Elevator Repairer $27.89 plus Fringe [X] (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67). [] (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67). [] (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements (MAY 2014) (41 U.S.C. chapter 67). [] (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements (MAY 2014) (41 U.S.C. chapter 67). [X] (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022). [X] (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706). [] (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792). [] (10) 52.247-69, Reporting Requirement for U.S.-Flag Air Carriers Regarding Training to Prevent Human Trafficking (JAN 2025) (49 U.S.C. 40118(g)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evi SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS Attachment 1: Wage Determination - South Dakota Elevator Repairer 2006003529 Attachment 2: WD - 2015-5377 Rev29 7-8-25 Fall River County. Page 62 of 62 dence for examination, audit, or reproduction, until 3 years after final

Amendment 3 Elevator Maintenance and Repair Services Black Hills HCS