Health Insurance for Locally Employed Staff at U.S. Embassy Harare, Zimbabwe 19GE5026R0003

The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for: Health Insurance for Locally Employed Staff for the U.S. Embassy Harare, Zimbabwe The Regional Procurement Support Office in Frankfurt, Germany, intends to issue an RFP and award a firm-fixed price with economic adjustment Indefinite Delivery Indefinite Quantity (IDIQ) type of contract for one Base and four Option Years. The successful contractor shall provide competitive proposals for a new Medical Plan for Locally Employed Staff (LE Staff) at U.S. Embassy Harare, Zimbabwe. The contract’s period of performance shall begin upon the issuance of a notice to proceed and last 12 months, with four additional option year periods. The solicitation package will be posted on www.sam.gov under solicitation number 19GE5026R0003. The solicitation will be posted as soon as it becomes available. Firms shall be knowledgeable in written and spoken English. The proposal must be submitted in the English language only. In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it is required for your organization to possess authorization to operate and do business in the country in which this contract will be performed. If your organization has not yet obtained authorization to at time of proposal submission, the following shall the provided with your proposal: a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country and to obtain in-country business registration. b. Details of your findings and a description of what your organization will be required to undertake to obtain licensing; and c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization. Firms will be required to provide information that clearly shows their ability to perform work in Zimbabwe. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. Proof of active System for Award Management (SAM) registration status is required at time of proposal submission. If a firm does not yet have an active SAM registration status, they shall register at www.sam.gov as soon as possible and provide with their proposal the NCAGE code and completed representations and certifications provided in the RFP. Contract award can only be made to a contractor who is registered in the System for Award Management (SAM). Offerors may obtain information on registration and annual confirmation requirements at the help tab of https://www.sam.gov and the Federal Service Desk: www.fsd.gov. (The FSD is a free technical support service desk for user assistance.) Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures. The Contract Specialist for the administration of this contract is Ms. Sarah Pfannkuche, email Pfannkuches@state.gov.

The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for: Health Insurance for Locally Employed Staff for the U.S. Embassy Harare, Zimbabwe The Regional Procurement Support Office in Frankfurt, Germany, intends to issue an RFP and award a firm-fixed price with economic adjustment Indefinite Delivery Indefinite Quantity (IDIQ) type of contract for one Base and four Option Years. The successful contractor shall provide competitive proposals for a new Medical Plan for Locally Employed Staff (LE Staff) at U.S. Embassy Harare, Zimbabwe. The contract s period of performance shall begin upon the issuance of a notice to proceed and last 12 months, with four additional option year periods. The solicitation package will be posted on www.sam.gov under solicitation number 19GE5026R0003. The solicitation will be posted as soon as it becomes available. NOTE: Any eventual contract award is subject to the current Department of State Lapse in Appropriations Guidance and Restrictions. Firms shall be knowledgeable in written and spoken English. The proposal must be submitted in the English language only. In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it is required for your organization to possess authorization to operate and do business in the country in which this contract will be performed. If your organization has not yet obtained authorization to at time of proposal submission, the following shall the provided with your proposal: a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country and to obtain in-country business registration. b. Details of your findings and a description of what your organization will be required to undertake to obtain licensing; and c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization. Firms will be required to provide information that clearly shows their ability to perform work in Zimbabwe. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. Proof of active System for Award Management (SAM) registration status is required at time of proposal submission. If a firm does not yet have an active SAM registration status, they shall register at www.sam.gov as soon as possible and provide with their proposal the NCAGE code and completed representations and certifications provided in the RFP. Contract award can only be made to a contractor who is registered in the System for Award Management (SAM). Offerors may obtain information on registration and annual confirmation requirements at the help tab of https://www.sam.gov and the Federal Service Desk: www.fsd.gov. (The FSD is a free technical support service desk for user assistance.) Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures. The Contract Specialist for the administration of this contract is Ms. Sarah Pfannkuche, email Pfannkuches@state.gov.

Please see attached solicitation document and solicitation attachments. Note that as provided on page 63 of the solicitation (page 64 of the PDF document), a virtual pre-proposal conference is being provided via TEAMS on Monday, January 12, 2026 at 10:00hours CET. Interested offerors are to submit the email addresses of all participants by no later than 13:00hours CET on Friday, January 09, 2026. The deadline for submission of questions is January 16, 2026 at 15:00hours CET. The deadline for submission of proposal is February 06, 2026 at 15:00hours CET. The contractor must have a physical address in Zimbabwe and submit authorization to operate and do business in Zimbabwe as outlined in the solicitation. Health Insurance Services must be provided no later than August 01, 2026. Offerors must have an System for Award Management (SAM) registration with "active" status at time of proposal submission.

Please see attached solicitation amendment 0001. The deadline for submission of proposal is February 13, 2026 by 15:00hours Central European Time. The contractor must have a physical address in Zimbabwe and submit authorization to operate and do business in Zimbabwe as outlined in the solicitation document provided on the list of attachments. Health Insurance Services must be provided no later than August 01, 2026. Offerors must have an System for Award Management (SAM) registration with "active" status at time of proposal submission.