H258--Medical Physicist Services for William S. Middleton Memorial Veterans Hospital 36C25226Q0147

SOURCES SOUGHT SYNOPSIS The Department of Veterans Affairs is issuing a sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a requirement for Diagnostic Medical Physicist Services for the following Veterans Integrated Service Network (VISN) 12 facility: William S. Middleton VA Hospital in Madison, WI. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541990 All Other Professional, Scientific, and Technical Services. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the Government assumes no financial responsibility for any costs incurred. Requirements: Provide Diagnostic Medical Physicist services to provide inspections to Radiographic, Fluorscopy, Computed Radiography, Digital Radiography, Dental, Nuclear Cardiology (SPECT) equipment and display monitors, provide inspections after repairs or modifications to the equipment withing 48 hours, provide acceptance testing for new or relocated equipment, provide follow-up inspections to verify compliance after corrective actions, provide shielding design, provide safety training, review QA program annually which may include technique charts, repeat/reject analysis monitoring, monitoring of exposure indices to radiographic image receptors, QA program for display monitors, QA for CT, and monitoring of dose metrics from fluoroscopy studies, and perform manually calculated peak skin dose and provide a report for clinical follow-up for patients receiving a peak skin dose of 5 Gray (Gy) or more. Current Equipment List (Subject to Change) EE # MANUFACTURER MODEL MFGR. EQUIPMENT NAME 38976 SIEMENS MEDI AXIOM ARTIS MP AXIOM ARTIS ZEE MP 38977 SIEMENS MEDI ARTIS ZEE AXIOM ARTIS ZEE BI-PLANE 41347 ORTHOSCAN IN ORTHOSCAN 1000 ORTHOSCAN MINI C-ARM 48251 SIEMENS MEDI LUMINOS AGILE FLUORO UNIT 48866 PLANMECA INC PROX DIGITAL DENTAL X-RAY 48867 PLANMECA INC PROX DIGITAL DENTAL X-RAY 48868 PLANMECA INC PROX DIGITAL DENTAL X-RAY 48869 PLANMECA INC PROX DIGITAL DENTAL X-RAY 48870 PLANMECA INC PROX DIGITAL DENTAL X-RAY 49203 PHILIPS ALLURA XPER 8D XPER BI-PLANE 49223 HITACHI AGFA DX-100 MOBILE DR SYSTEM 48224 HITACHI AGFA DX-100 MOBILE DR SYSTEM 49234 SIEMENS MEDI YSIO MAX DR SYSTEM 52093 SPECTRUM DYN D-SPECT D-SPECT CARDIO 52687 ORTHOSCAN ORTHOSCAN FD MINI C-ARM 53130 AGFA AGFA DX-D 100+ MOBILE DR SYSTEM 55107 SIEMENS MEDI YSIO MAX DR SYSTEM 55175 SIEMENS MEDI YSIO MAX DR SYSTEM 55515 SIEMENS MEDI YSIO MAX DR SYSTEM 68288 CANON SOLTUS 500 MOBILE DR SYSTEM 68399 KAVO OP 3D PRO PANO DENTAL X-RAY 68747 KAVO FOCUS DIGITAL DENTAL X-RAY 68748 KAVO FOCUS DIGITAL DENTAL X-RAY 68749 KAVO FOCUS DIGITAL DENTAL X-RAY 69366 GENERAL ELEC LUNAR iDXA DEXA 70917 GENERAL ELEC OEC ELITE BASIC X-RAY UNIT ELITE DIGITAL 77719 MEDTRONIC O-ARM O2 O-ARM 78217 SIEMENS MEDI ARTIS PHENO ARTIS PHENO 78226 GENERAL ELEC OEC 3D 3D C-ARM 80753 SIEMENS MEDI YSIO MAX DR SYSTEM 82040 GENERAL ELEC OEC ELITE VASM X-RAY UNIT ELITE DIGITAL 84378 PHILIPS AZURION 7 M20 AZURION MONO-PLANE If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address if applicable, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort and documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES, SOLE SOURCED OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 10:00 AM Local (Central) Time on December 17, 2025. All responses under this Sources Sought Notice must be emailed to joni.dorr@va.gov.

The Department of Veterans Affairs, Great Lakes Acquisition Center (GLAC) requires Radiation Compliance Testing and Performance Monitoring Services (Medical Physicist) at the William S. Middleton Memorial Veterans Hospital located in Madison, WI; Rockford VA Clinic located in Rockford, IL; and Madison East Clinic located in Madison, WI. The contractor shall provide all services for X-Ray, Fluoroscopy, and Nuclear Medicine. The Contractor shall make these Medical Physicist services available to the VA as needed. The VA intends to award a single Firm Fixed Price Purchase Order that will include a base year and four (4) option years to be exercised at the discretion of the Government. The North American Industry Classification System (NAICS) code for this procurement is 541990. This procurement is set aside based on an order of priority as established in 38 U.S.C. 8127.

The Department of Veterans Affairs, Great Lakes Acquisition Center (GLAC) requires Radiation Compliance Testing and Performance Monitoring Services (Medical Physicist) at the William S. Middleton Memorial Veterans Hospital located in Madison, WI; Rockford VA Clinic located in Rockford, IL; and Madison East Clinic located in Madison, WI. The contractor shall provide all services for X-Ray, Fluoroscopy, and Nuclear Medicine. The Contractor shall make these Medical Physicist services available to the VA as needed. The VA intends to award a single Firm Fixed Price Purchase Order that will include a base year and four (4) option years to be exercised at the discretion of the Government. The North American Industry Classification System (NAICS) code for this procurement is 541990. This procurement is set aside based on an order of priority as established in 38 U.S.C. 8127.