Gardening Services for Consulate General Compound in Guayaquil, Ecuador 19EC3026R0001

The U.S. Consulate General Guayaquil has a requirement for gardening services for USG owned property in Guayaquil, Ecuador. The anticipated performance is for a base period of twelve months and four one-year periods at the option of the Government. All responsible sources may submit an offer, which will be considered. Please note this solicitation is not ready to be issued as of this date. The U.S. Consulate General Guayaquil will launch the solicitation on the SAM.gov website when it is available. Please see the RFP for the proposal due date and time. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price with economic price adjustment type contract. The Government is planning a site visit and the date for this conference will be in the solicitation. Notwithstanding FAR 4.203-1(b)(5), the Contracting Officer requires offerors to be registered in SAM (System for Award Management) https://www.sam.gov when submitting an offer. Therefore, qualified offerors are encouraged to register in SAM in advance of submitting a proposal.

Enclosed is a Request for Proposals (RFP) for Gardening Services at the U.S. Consulate General in Guayaquil, Ecuador. If you would like to submit a proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit your proposal to the address shown on the Standard Form 1449 accompanying this letter. The U.S. Government intends to award a contract to a responsible company which submits an acceptable offer at the lowest price. We intend to award a contract based on initial offers without holding discussions, although we may hold discussions with companies in the competitive range if it is determined necessary. The Consulate intends to conduct a pre-proposal conference followed by a site visit. The pre-proposal conference will be held on March 17, 2026, at 10:30 (local time) at the U.S. Consulate General in Guayaquil. Prospective offerors interested in bidding and attending the pre-proposal conference and site visit, must submit a list of complete names and ID numbers of all participants to: GuayaquilContracting@state.gov with the subject line 19EC3026R0001 Gardening Services Solicitation by 14:00 (local time) on March 15, 2026. No one will be allowed to enter the premises without prior notification. Attendance at the pre-proposal conference and site visit is strongly recommended. Offerors are encouraged to review the solicitation documents in advance. Proposals are due by 17:00 (local time) on March 31, 2026. No proposals will be accepted after that time. Proposals must be in English, and incomplete proposals will not be accepted. Your proposal must be submitted electronically with the subject line 19EC3026R0001 Gardening Services to GuayaquilContracting@state.gov. It is important to make sure the submission is made in the size and format specified, in Adobe Acrobat (PDF) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate documents attached to separate emails of less than 25MB each. Please direct any questions regarding this solicitation in writing with the subject line 19EC3026R0001 Gardening Services Questions to: GuayaquilContracting@state.gov no later than 17:00 (local time) on March 20, 2026. Questions must be written in English. In order for a proposal to be considered, you must also complete and submit the following: 1. SF-1449 2. Section 1, Pricing 3. Section 5, Representations and Certifications 4. Additional information as required in Section 3 5. Proof of SAM Registration Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror s proposal non-responsible, If so, no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.