FY26 EAMC Medical Record Storage and Shredding Services W91YTZ26QA008
Summary
AI-generated · Dec 13, 2025Secure end-to-end medical record storage and shredding services for a Federal facility. Responsibilities include picking up records, storing them in a climate-controlled, secured facility, retrieving and re-filing as needed, shredding/destroying records, and shipping them to other Federal Records Centers. The storage must accommodate a wide range of media formats (paper, diskettes, tapes, videotapes, CD-ROMs, X-rays, micrographics, and electronic records) and, for classified documents, provide a separate secure environment that meets regulatory requirements. Estimated capacity is about 760 cartons of 1.2-cubic-foot size (with the number fluctuating based on storage and destruction needs).
The contract requires 24/7 customer support and on-site responsiveness. A trained vendor representative must be able to physically respond to the site within 2 hours of notice and provide in-services, answer questions, and assist with troubleshooting during 8:00 a.m.–8:00 p.m. EST, Monday through Friday (excluding holidays), with an average on-site response time of eight business hours. The arrangement supports a 24-hour mission at the Dwight D. Eisenhower facility.
The contractor shall pick up, store, retrieve, re-file, destroy, and ship records to other Federal Records Centers. The contractor shall have a climate controlled secured storage facility that houses media records (paper, diskettes, tapes, videotapes, CD Rom s, X-Rays, micrographic and electronic records). The facility is required to store classified documents in a separate and secured type of environment that meet regulatory requirements. Approximately 760- 1.2 cubic feet (or equivalent) cartons for storage, number of cartons will fluctuate based on storage and destruction. Due to the 24-hour mission of Dwight D. Eisenhower, a customer service phone number must be available 24 hours a day, 7 days a week. A trained representative of the vendor must be able to physically respond to the site within 2 hours of notice who can provide in-services, answer questions, and assist with troubleshooting within the hours of 8:00 am to 8:00 pm EST, Monday through Friday, excluding Holidays with average response time of eight (8) business hours. ***Solicitation wil be posted o/a 16 December 2025.
From Presolicitation posted on Dec 12, 2025The contractor shall pick up, store, retrieve, re-file, destroy, and ship records to other Federal Records Centers. The contractor shall have a climate controlled secured storage facility that houses media records (paper, diskettes, tapes, videotapes, CD Rom s, X-Rays, micrographic and electronic records). The facility is required to store classified documents in a separate and secured type of environment that meet regulatory requirements. Approximately 760- 1.2 cubic feet (or equivalent) cartons for storage, number of cartons will fluctuate based on storage and destruction. Due to the 24-hour mission of Dwight D. Eisenhower, a customer service phone number must be available 24 hours a day, 7 days a week. A trained representative of the vendor must be able to physically respond to the site within 2 hours of notice who can provide in-services, answer questions, and assist with troubleshooting within the hours of 8:00 am to 8:00 pm EST, Monday through Friday, excluding Holidays with average response time of eight (8) business hours. ***Please ensure each of the 4 amendments is signed and included in offers.***
From Solicitation posted on Dec 16, 2025Notice history
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Solicitation LATEST Posted Dec 16, 2025View changes (3)
- Description: Description was updated
- Notice Type: Presolicitation → Solicitation
- Response Deadline: Dec 16, 2025 → Dec 19, 2025
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Place of Performance
USA