F103--Water Quality Management (Base 4) 36C24226Q0399

Effective Date: 01/15/2026 Revision: 03 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. This solicitation is set aside for SDVOSBs. The associated North American Industrial Classification System (NAICS) code for this procurement is 541380, with a small business size standard of $19.0 million. The FSC/PSC is F103. The VA New York Harbor Healthcare System (Manhattan, Brooklyn, and St Albans) has a requirement for water quality management services including: dental waterline testing; legionella water testing; potable water testing; sterile processing water testing; automated monitoring of incoming potable water; operation and maintenance of monochloramine domestic water treatment system; ice machine cleaning and disinfection; laundry wastewater testing; utility water treatment (cooling tower and boiler systems); water fountain/dispenser maintenance, cleaning, disinfecting; and retherm units maintenance, cleaning, disinfecting services.

a. The purpose of this amendment is to respond to vendor inquiries and extend the response deadline. b. The period for questions is now closed. c. The solicitation response deadline is hereby extended to 3:00 pm ET Thursday, April 9, 2026. d. Question: Quarterly water fountain maintenance requires filter replacement. Please confirm whether the VA will supply the filters. Answer: The VA will supply the filters. e. Question: Please confirm that Brooklyn Retherm units are to be included in our quotation, as they are for Manhattan and St. Albans. Answer: Yes, Brooklyn Retherm units are included in this requirement. The chart on page one of the SOW is hereby updated: Requirement Category New York Campus Brooklyn Campus St Albans Campus Dental Waterline Testing Yes Yes Yes Legionella Water Testing Yes Yes Yes Potable Water Testing Yes Yes Yes Sterile Processing Service Water Testing Yes Yes No Automated Monitoring of Incoming Potable Water Yes Yes Yes Operation & Maintenance of Monochloramine Domestic Water Treatment System Yes Yes Yes Ice Machines Cleaning & Disinfection Quarterly Yes Yes Yes Laundry Wastewater Testing No No Yes Utility Water Treatment (Cooling Tower and Boiler Systems) Cooling only Cooling & Boiler Boiler only Water Fountain/Dispenser Maintenance, Cleaning, Disinfecting (quarterly) Yes Yes Yes Retherm Units Maintenance, Cleaning, Disinfecting (quarterly) Yes Yes Yes f. Question: Please confirm whether the updated ST108 requirements should be adopted for sterile processing. Answer: Yes, please see the updated table below and an updated Price/Cost Schedule is attached. Sampling Schedule: Sterile Processing Water Testing Location Parameters to be Tested Number of Samples per event Sampling Frequency # of samples per year Locations in Sterile Processing Suite to be Designated Heterotrophic Plate Count (HPC) Bacteria 6 (Manhattan) 4 (Brooklyn) Monthly 72 (Manhattan) 48 (Brooklyn) Locations in Sterile Processing Suite to be Designated pH 2 (Manhattan) 2 (Brooklyn) Monthly 24 (Manhattan) 24 (Brooklyn) Locations in Sterile Processing Suite to be Designated Total Organic Carbon (TOC) 6 (Manhattan) 4 (Brooklyn) Annually 6 (Manhattan) 4 (Brooklyn) Locations in Sterile Processing Suite to be Designated Endotoxins 4 (Manhattan) 2 (Brooklyn) Monthly 48 (Manhattan) 12 (Brooklyn) Main Feedwater Lines Entering Facility Chloride, Iron, Copper, Manganese, Hardness 4 (Manhattan) 2 (Brooklyn) Annually 4 (Manhattan) 2 (Brooklyn) g. More previously asked questions will be answered in a future amendment.

The purpose of this amendment is to respond to vendor inquiries. Question: Please confirm whether cooling tower cleanings are included within the scope of work under this solicitation. If so, we kindly request details regarding the expected frequency, scope, and any applicable standards or protocols. Answer: Yes, cooling tower cleaning and disinfection is covered in Section B.8 of Appendix B. Question: For the installation of monochloramine systems, please clarify whether installation services are to be priced separately from the equipment itself, or if a bundled cost structure is required. Answer: Please see the bottom of line item 4007 Base period Includes provision and installation. Question: Please confirm whether the monochloramine systems are intended to be leased as part of the service agreement or purchased outright by the facility. Answer: Please see SOW Section 7 Paragraph A - The vendor shall retain ownership of the systems and be 100% responsible to ensure continuous effective operation. Question: Please clarify whether retesting should be included in base pricing for dental waterline testing. Answer: Yes, dental waterline testing is priced quarterly. Quarterly pricing shall include initial samples and resampling. Question: Please clarify whether resampling for out-of-range sterile processing samples should be included in base pricing. Answer: Yes, sterile processing is priced per cycle (quarter, job, year). Pricing per cycle shall include initial samples and resampling. Question: Will you be providing a Form 1449 for this solicitation response. Answer: No. Please see the first paragraph on page 2, under Description: This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. The Class C certified operator license requirement is hereby removed from SOW Section C.7. Paragraph E. Line a. to read: Twice monthly service. The NYCDOH Water Treatment Operator certification is hereby removed from technical requirements outlined in Addendum to 52.212-1, Instructions to Offerors.

Water quality management services for the VA New York Harbor Healthcare System (Manhattan, Brooklyn, and St Albans)