Event Planning Services for the Independence Day Celebration – U.S. Embassy Singapore 19SN1026Q0016

This notice is issued for informational and planning purposes only and does not constitute a Request for Quotation (RFQ) or a commitment by the U.S. Government to issue a solicitation or award a contract. The solicitation has not yet been issued. The U.S. Embassy Singapore will post the official RFQ on the System for Award Management (SAM.gov) website when it becomes available. The U.S. Department of State, U.S. Embassy Singapore, intends to issue a solicitation for a commercial event planning services to support the planning and coordination of the Embassy s Fourth of July (Independence Day) Celebration in Singapore. The requirement includes pre-event planning support beginning approximately 2-3 months prior to the event and day-of-event coordination. All responsible sources may submit a quotation, which will be considered. The Government may award a contract based on initial quotations received without discussion, if deemed appropriate. The resultant award is anticipated to be a Firm-Fixed Price (FFP) contract. Interested vendors who provide professional event planning services in Singapore are encouraged to monitor SAM.gov for the forthcoming RFQ notice. SAM Registration Requirement: All contractors must be registered in the System for Award Management (SAM) prior to submitting a quotation, in accordance with FAR 52.204-7. Prospective vendors are strongly encouraged to register immediately if interested. Guidelines for registration are available at: https://www.fsd.gov/gsafsd_sp. Legal and Regulatory Requirements: Performance of this contract will take place in Singapore. Prospective vendors must possess all required local licenses, permits, and authorizations to operate legally in Singapore. Contractors will also be responsible for complying with all applicable local labor, safety, and tax laws, and must ensure that any such obligations are satisfied prior to contract performance. This acquisition will include DOSAR clause 652.242-73 Authorization and Performance (AUG 1999). Electronic Submission/Responses: Electronic submission requirements will be specified in the RFQ when issued. Other Information: Prospective vendors must comply with all Singapore legal and regulatory requirements. The following links are provided for informational purposes only and do not constitute mandatory pre-registration or compliance prior to quotation submission: www.acra.gov.sg/home https://www.iras.gov.sg/taxes/goods-services-tax-(gst)/gst-registration-deregistration/applying-for-gst-registration https://www.mof.gov.sg/policies/taxes/goods-and-services-tax https://www.mom.gov.sg/

Enclosed is a Request for Quotations (RFQ) for commercial event planning services to support the planning and coordination of the Embassy s Fourth of July Independence Day Celebration in Singapore. If you would like to submit a quotation, please follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter. The U.S. Government intends to award a contract/purchase order to the responsible quoter submitting an acceptable quotation at the lowest price. The Government intends to evaluate quotations and may award without discussions. Please pay attention to a crucial requirement outlined in DOSAR 652.242-73. This requirement mandates that all quoters possess the necessary licenses and permits to conduct business in Singapore. Quoters must comply with all applicable Singapore laws and regulations, including obtaining all required licenses, permits, and tax identification numbers. Quoters are responsible for ensuring they are legally authorized to conduct business in Singapore prior to submission of a quotation. Quotations are due by April 14, 2026 at 1630 hours (Singapore Time SGT). Late quotations will not be considered. Quotations must be in English, and incomplete quotations will not be accepted. Quotations must be submitted electronically to SGProcurementRFQ@state.gov . Quoters are responsible for ensuring their quotation is received by the deadline. It is recommended to request a delivery/read receipt. Submissions must be in MS Word (2007/2010), MS Excel (2007/2010), or Adobe Acrobat (PDF) format. Each file must not exceed 30MB. Files exceeding 30MB must be split and submitted in separate emails, each under the 30MB limit. In order for a quotation to be considered, quoters must complete and submit the following: 1. SF-1449 2. Section I, Pricing 3. Section 5, Representations and Certifications 4. Additional information as required in Section 3 5. Proof of SAM registration Quoters must be registered in the System for Award Management (SAM) database at https://www.sam.gov at the time of quotation submission in accordance with FAR 4.1102. Quoters must have an active Unique Entity Identifier (UEI) in SAM. Failure to be registered at the time of quotation submission may result in the quotation being determined non-responsible and removed from consideration. Quoters are encouraged to register immediately if interested in submitting a quotation.

Enclosed is a Request for Quotations (RFQ) for commercial event planning services to support the planning and coordination of the Embassy s Fourth of July Independence Day Celebration in Singapore. If you would like to submit a quotation, please follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter. The U.S. Government intends to award a contract/purchase order to the responsible quoter submitting an acceptable quotation at the lowest price. The Government intends to evaluate quotations and may award without discussions. Please pay attention to a crucial requirement outlined in DOSAR 652.242-73. This requirement mandates that all quoters possess the necessary licenses and permits to conduct business in Singapore. Quoters must comply with all applicable Singapore laws and regulations, including obtaining all required licenses, permits, and tax identification numbers. Quoters are responsible for ensuring they are legally authorized to conduct business in Singapore prior to submission of a quotation. Quotations are due by April 14, 2026 at 1630 hours (Singapore Time SGT). Late quotations will not be considered. Quotations must be in English, and incomplete quotations will not be accepted. Quotations must be submitted electronically to SGProcurementRFQ@state.gov . Quoters are responsible for ensuring their quotation is received by the deadline. It is recommended to request a delivery/read receipt. Submissions must be in MS Word (2007/2010), MS Excel (2007/2010), or Adobe Acrobat (PDF) format. Each file must not exceed 30MB. Files exceeding 30MB must be split and submitted in separate emails, each under the 30MB limit. In order for a quotation to be considered, quoters must complete and submit the following: 1. SF-1449 2. Section I, Pricing 3. Section 5, Representations and Certifications 4. Additional information as required in Section 3 5. Proof of SAM registration Quoters must be registered in the System for Award Management (SAM) database at https://www.sam.gov at the time of quotation submission in accordance with FAR 4.1102. Quoters must have an active Unique Entity Identifier (UEI) in SAM. Failure to be registered at the time of quotation submission may result in the quotation being determined non-responsible and removed from consideration. Quoters are encouraged to register immediately if interested in submitting a quotation.