Avaya Phone Switch Maintenance HT940625QAvay

Combined Synopsis This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are not being requested and a written solicitation will not be issued. The Defense Health Agency Contracting Activity - Healthcare Contracting Division Southeast (DHACA- HCD- SE) intends to award a firm fixed price, sole source purchase order to Alliance Technology Group LLC located at 7010 Hi Tech Drive, Hanover, MD 21076, United States for LAN-LINE phone switch services, installation and maintenance of the Avaya CM10.2 PBX System. The statutory authority for the sole source procurement of these supplies and services is Federal Acquisition Regulation (FAR) 6.302-1 (c) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. This notice is not a request for competitive proposals. However, the Government will consider all quotes received prior to the closing date and time of this solicitation. The solicitation number is HT940625QAvay. This announcement is issued as a Request for Quote (RFQ). The Navy Medical Readiness Training Command (NMRTC) Beaufort, SC has a requirement for a follow-on contract for LAN-LINE phone switch services, installation and maintenance. The Contractor shall configure and install all components to AVAYA Call Manager 10.2 PBX System and provide tier 1 system maintenance with 24/7 coverage and 4-hour parts access for disaster recovery for the AVAYA CM10.2 PBX system. To include all system and equipment components outlined in the attached Performance Work Statement (Attachment A). Contract Line-Item Structure (CLINS) See Attachment C for full CLIN Structure Period of Performance: Base Year 30 September 2025 29 September 2026 Option Year 1 30 September 2026 29 September 2027 Option Year 2 30 September 2027 29 September 2028 Option Year 3 30 September 2028 29 September 2029 Option Year 4 30 September 2029 29 September 2030 Option Year 5 30 September 2030 31 March 2031 (52.217-8 Option to Extend Service) Place of Performance: Navy Medical Readiness Training Command (NMRTC) Naval Hospital, 1 Pinckney Blvd Beaufort, SC 29902. Clauses and Provisions: See Attachment C DPAS: This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as: N/A Contract Financing: The Government is contemplating a Commercial, Firm Fixed Price (FFP) Contract type for this requirement under the FAR Part 13 Simplified Acquisition Procedures (SAP). In accordance with FAR 32.003, contract financing cannot be provided for this acquisition. Questions: Regarding this solicitation, questions shall be submitted via email to Contract Specialist, Erin L. Biser, email: erin.l.biser.civ@health.mil no later than 26 July 2025 by 12:00 pm., Eastern Standard Time. Please reference this solicitation number on your correspondence and in the Subject line of your email. Offers shall be submitted to Contract Specialist, Erin L. Biser, email: erin.l.biser.civ@health.mil and Contracting Officer, Lenore Y. Paseda, email: lenore.y.paseda.civ@health.mil by 30 July 2025 by 12:00pm Attachment A: Performance Work Statement Attachment B: Authorized Reseller Agreement- Alliance Technology Group, LLC Sole Source Provider dated 29 May 2025 Attachment C: Combined Synopsis

The Medical Treatment Facility s (MTF) current phone equipment, it s components and service procedures is proprietary to Alliance Technology Group, LLC. Supplies are deemed to be available only from the original source in the case of this follow-on contract. Failure to award this follow-on to the original source, a major system of Naval Hospital Beaufort s hospital s emergency notification systems at full capacity, would lead to a catastrophic breakdown in internal and external communications, compromising patient care coordination, emergency response, and operational command and control functions, as this information is proprietary to the current infrastructure and configurations of system operations. As such, delays would be unacceptable and disruptive, and it is imperative to prevent service degradation and protect patient safety. Although there are additional authorized vendors available to potentially support the governments need, due to the current infrastructure and proprietary set up at Naval Hospital Beaufort s Hospital Emergency Notification system with Alliance Technology Group LLC, a new vendor would cause a substantial duplication of cost to the Government that is not expected to be recovered through competition. The loss of phone capability, whether in routine operations or emergency scenarios, would constitute a critical failure in our ability to execute clinical care, coordinate logistics, and uphold our readiness posture. Immediate resolution and contract action are imperative to prevent service degradation and protect patient safety. The AVAYA CM10.1 PBX system, is an upgrade and its architecture supports up to 3,700 endpoints, with 1,000 phones currently deployed across the installation. Additionally, the system will integrate three (3) critical servers which are: (a) Sonexis-Enabling up to 100 concurrent ports for secure, on-demand conference calling; (b) AVAYA Messaging-Providing essential virtual faxing and voicemail-to-email services, which replaced legacy the ESNA system; and (c) CAIRS-Delivering vital call accounting and data tracking, which replaced the legacy CALERO system.