6640--691 - FREEZER RACKS AND BOXES 36C26226Q0440

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Original Date: 10/12/17 Revision 01 Date: 01/08/18 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS 36C26226Q0440 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: offers are being requested and a written solicitation will not be issued. The solicitation number 36C26226Q0440 is issued as a Request for Quotation (RFQ) in conjunction with FAR -- Part 13 Simplified Acquisition Procedures and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract. The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2020-07, July 2, 2020. This solicitation intends to award a contract through full and open procedures, to a business associated with NAICS Code 334516 and a size standard of 1,000 employees. This solicitation is for brand name or equal and offerors shall be an authorized distributor by the manufacturer and must be able to offer full manufacture warranties all at a fair and reasonable price offering best value to the Government. The Department of Veterans Affairs (VA) seeks to make a procurement the following items for VA Greater Los Angeles Healthcare System. Item Number Description QTY Unit Price Total Price Country of Origin FB5CXX-C50 5 Cardboard Freezer Boxes with Drain Holes Water and Ice Resistant Coating, 50/case 55 ea CFLB-5 Stainless Steel Freezer Rack for for Chest Freezers or LN2 Tanks for 15mL & 50mL Tube Boxes, 5 Box Capacity 550 ea Place of Delivery: 11301 Wilshire Blvd, Los Angeles CA 90073. Period of Performance/Delivery Timeframe: Delivery shall be completed within 30 days after receipt of order (ARO). The provision at 52.212-1, Instructions to Offerors Commercial Items, applies to this solicitation. Addendum: All offeror quotes for this solicitation must be received electronically through email no later than Monday, March 9, 2026, 08:00 Local PT Time. Ensure to reference solicitation number 36C26226Q0440 within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through email no later than, Thursday, March 5, 2026, 14:00 Local PT Time. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Offers shall be sent by email to jasmine.pressley-barnard@va.gov. 52.212-2 Evaluation -- Commercial Items (Oct 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest priced quotation that meets all the requirements of this solicitation that is both responsive and responsible. Acceptability of equipment shall be established by review of each submitted quotation by the designated evaluator(s). (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified with a minimum of at least sixty days, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) Must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. The following clauses also apply: Gray Market Items (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical Facility upon discovery of such items. (End of clause) In addition, the following clauses shall also apply: 52.209-6 Protecting the government s interest when subcontracting with contractors debarred, suspended, or proposed for debarment Aug 2013 52.232-18 Availability of Funds Apr 1984 52.232-33 Payment by electronic funds transfer system for award management Jul 2013 52.232-40 Providing accelerated payments to small business subcontractors Dec 2013 52.233-1 Disputes May 2014 52.233-3 Protest after award Aug 1996 52.252-2 Clauses incorporated by reference Feb 1998 852.203-70 Commercial advertising Jan 2008 852.232-72 Electronic submission of payment requests Nov 2012 852.237-70 Contractor responsibilities Apr 1984 The full text of a clause may be accessed electronically at the following: http://www.acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp The following provisions shall also apply: 52.204-7 System for Award Management Oct 2018 52.204-16 Commercial and Government Entity Code Reporting Oct 2016 52.209-7 Information Regarding Responsibility Matters Oct 2018 52.217-5 Evaluation of Options Jul 1990 52.233-2 Service of Protest Sep 2006 852.233-70 Protest Content/Alternative Dispute Resolution Oct 2018 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference Jan 2008

This amendment is in reference to RFQ 36C26226Q0440. All offeror quotes for this solicitation must be received electronically through email no later than Thursday, March 12, 2026, 08:00 Local PT Time. Ensure to reference solicitation number 36C26226Q0440 within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. All other terms and conditions remain the same.

The purpose of this amendment is to answer questions regarding solicitation 36C26226Q0440. Q1: Item FB5CXX-C50 is invalid, as we couldn't find any item. Please help us with the item link or the exact part number so we can help you with the quote as soon as possible. A1: See Q3/A3 below Q2: Since the requirement is for 550 racks, realistically most suppliers don t keep that level of inventory on hand. If another supplier doesn t have the full quantity available immediately, would partial delivery (for example 50 units now with the remaining racks delivered once production is complete) be acceptable? A2. If there is a shortage with a supplier it is the responsibility of the awardee to fulfill the requirement timely and communicate any delays/backorders to the CO as soon as possible. Q3: The above-mentioned solicitation calls out for part # FB5CXX-C50 cardboard boxes. The XX in the part # is for the divider type for that box. They are available in 16 cell, 36 cell or 64 cell dividers. Can you please confirm which divider you need for these? A3: The station is requesting flexibility to order the dividers as needed. All offeror quotes for this solicitation must be received electronically through email no later than Monday, March 16, 2026, 14:00 Local PT Time. Be sure to reference solicitation number 36C26226Q0440 within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. All other terms and conditions remain the same.