6530--DOMICILIARY PATIENT FURNISHINGS 36C24626Q0439

Presolicitation Notice Presolicitation Notice Page 3 of 3 Presolicitation Notice *=Required Field Presolicitation Notice Page 1 of 3 This is a Pre-Solicitation Notice The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 06 (NCO 6), intends to solicit quotes from contractors for: Domiciliary Furniture for the Behavioral Health Unit at the Hampton VA Medical Center located at: Hampton VA Medical Center Bldg 148 100 Emancipation Drive Hampton, VA 23667 The VAMC anticipates posting a Small Business Set-Aside RFQ for this requirement to SAM.gov on or about: March 30, 2026. Interested contractors will be responsible for downloading copies of the solicitation (and any subsequent amendments) from SAM.gov, and no hard copies will be made available. The solicitation will provide instructions to offerors about the quote submission process. Prospective offerors are encouraged to register their interest in the solicitation on the SAM.gov website (https://www.sam.gov) so that they are notified of the issuance of the solicitation and any amendments. NAICS Code: 337127 Institutional Furniture Manufacturing Classification Code: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies Small Business Size Standard: 500 employees. Proposed Solicitation Number: 36C24626Q0439 Anticipated Closing Response Date: April 16, 2026 Period of Performance: Base Only Description: Domiciliary Furniture for the Hampton VA Medical Center Behavioral Health Unit. Contractor shall provide all labor, material, equipment, delivery and installation. All responsible sources may submit quotes which shall be considered by the Agency. Questions concerning this announcement should be directed to the Contract Officer using the email address below. Telephone requests for information or questions will NOT be accepted. Please email requests to Ruth Morris at the following e-mail address: ruth.morris@va.gov and ensure that the subject line includes Solicitation No. 36C24626Q0439.

Page 1 of Page 1 of Page 1 of Page 1 of E.2 POLICY UPDATE System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. 36C24626Q0232 Page 1 of Page 22 of 26 Page 1 of

Amendment 36C24626Q0439 (0001) Question (Black) / Response (Red) What is ideal timing they would like this to occur? Response - Pod C will go first (anticipated in May) or as soon as the leadtime allows. This Pod has no furniture currently as it is under construction. We are anticipating a maximum of a 3-week install for all contracted personnel/VAMC relocations to be involved. Employees will then need to be moved over from Pod D. Once Pod D is clear, we will be ready to move to Pod D (has existing furniture) for 3 weeks. Then Pod B for three weeks and finishing up Pod A. Pod A is a sensitive area due to medicine being dispensed in that area. We cannot deactivate all of Pod A at once as that will affect patient care. Will the PODS be empty when we commence the drayage, followed by installation? Response - Contractor shall remove existing furniture. May we assume that we will complete each POD before moving activities onto the next POD? Response - Correct. VA will release the POD after punchlist is completed and will determine when to begin next Pod after internal VA moves. Will there be a given delay in the project or may we anticipate that we may move from POD to POD at our own pace? Response - Timeline will be determined by VA. Please provide digital photos and/or describe the scope of may be required on Page 22, SV2 Contract Requirements, Response No digital photos available. The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications and installation. Installation location is Bldg.148 within the various Pods (A, B, C, and D) in Domiciliary department. Bldg 148 is one-story building with no loading dock or service elevator. Project schedule will be determined by installers schedule and end users availability with the least amount of interruption to patient care. Work around patient load might be required where each zone might be a separate phase to minimize patient disruptions as multiple pods are not able to be activated at the same time. In the Contractor Laydown area described on Page 25, c., how large is this space and is it large enough for us to use as a location for staging new furniture? Is there other interior space we may use to stage new furniture inside the building near the PODs? Is this space close to the Loading Dock? May we see a photo of the loading dock, both outside the dock and the dock area? May we use this space for drayage, and delivery/staging of new furniture? Response - The laydown area is an outside area. It can be used to place items, however, any damage that occurs at the laydown area as it is not conditioned will be at the expense of the contractor. The loading dock is operable for the whole facility, and we should not utilize that for staging. Container use can be placed on campus through coordination with the Integrated Project Management Team. On p.17 of the .doc, it is stated that "carpentry services" are required. Can you clarify this requirement? Is this for the wardrobes? Response - This is for the wardrobes. On p.20 of the .doc, the following is stated as part of the required submission . On p. 36, there is no mention of drawings being required. Response Reference Attachments A, B, C, D, and Project Binder submitted with solicitation.

Amendment 36C24626Q0439 (0002) Question (Black) / Response (Red) Additional questions for RFQ 36C24626Q0439: Regarding Removal/Disposal: Can you please advise if the existing furniture to be removed/disposed of is the SAME list that was provided for RFQ 36C24626Q0412? I would not want the VA to be charged twice for the removal/disposal if it is included in 36C24626Q0412. Response: It is not the same furniture. Behavioral Health furnishings will be within the patient rooms and lounges. This will feature beds, mattresses, wardrobes, and existing lounge chairs, desks, and etc. If not, can you please provide a list of existing furniture that is to be removed/disposed for THIS RFQ? Is it only the items shown on page 4 of the Domiciliary Project Binder document? Is POD D the only pod that has existing furniture? Response: The items will be a one-for-one swap for what is being bought on the contract. Page 4 shows an example of the items with the exclusion of the desk and file cabinet. Regarding Carpentry Services for Wardrobes: What exactly is required for the carpentry services? Are these to be anchored to wall? Is there caulking required? Please clarify. Response: VA recommends contractors to confirm installation of the wardrobes with the basis of design and/or their recommended product. The existing cabinetry is framed in and will have to be removed. That is the extent of the carpentry services.

Amendment 36C24626Q0439 (0002) Question (Black) / Response (Red) Is the solicitation 36C24626Q0439 requiring GSA pricing or Open Market? Response: Solicitation 36C24626Q0439 is Open Market pricing. the supplier has a few technical questions that require clarification in order to proceed accurately with your requirement. We need photos and more detailed specs. Can you provide those so we can send you a quote? Response: The RFI requires more details to be able to provide accurate or additional information For the existing wardrobe units, is our installer to clean up after the removal of those? As the new items are not the same style, not built in. Are we to patch/paint the walls, etc? Response: They are not required to clean up post-removal of the wardrobes unless there is unnecessary roughness and damage with the removal of the wardrobes. Are you aware of this project? Did your department write this spec? The wardrobes spec is for a flat top Usually in BH Areas we supply a slanted top. Is the spec correct? Response: yes, yes and the top is flat due to it going into an existing alcove. Do you think it s possible to get an extension on this one to early next week? Response: Yes, extension is approved to provide the highest quality of deliverables for review to support the VA Mission. Quotes are due Thursday: 04/23/2026 at 11:00 a.m. EST.