6525--BrainLab NODE Server 36C24126Q0367

Boston VAMC - Neurology Department is seeking a BrainLab NODE Server. THIS IS A SOURCES SOUGHT NOTICE ONLY FOR Boston VAMC: This announcement is seeking information from the industry, which will be used for preliminary planning purposes for a single procurement. No proposals are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. THIS IS STRICTLY MARKET RESEARCH. The purpose of this synopsis is to gain knowledge of interest, capabilities, and qualifications of various members of industry, who have the capability and are authorized to as a manufacturer and or distributor for Brand Name Only supplies services that are either domestic or non-domestic, this is for a firm-fixed-price contract. The intent of this Sources Sought is to identify vendors in the open market who can fulfill the requirements as stated in the Performance Work Statement (PWS) included below. All items for the resulting contract shall be furnished by the selected vendor in accordance with the PWS. This notice is published to conduct market research to determine if there are a sufficient number of vendors in the open market who can supply this order in aggregate, while affording competition to the fullest extent possible. This request is new and of short duration. The turn time will be short to meet the need. All interested firms must be registered in SAM (System for Award Management) to be eligible for award of Government contracts. Interested parties responding to this Sources Sought request shall submit the following information at a minimum: Company name and address point of contact with phone number, and DUNS number. Documentation relating to capability of performance including the current point of contact and phone number. Socio-economic status to identify business class as being a large business, SDVOSB, VOSB, small business, Woman Owned, etc. Any other pertinent company documentation, prior to submission of offers to a solicitation. Any SD/VOSB firms responding to this Sources Sought Notice must also provide proof of registration in the SBA Vet Cert, prior to submission of offers to a solicitation. This market research is for informational and planning purposes. This is not a solicitation and does not obligate the Government to issue a solicitation. Please be advised the Government will not pay any costs for responses and information submitted. All submissions are acceptable via julie.lemire1@va.gov. RESULTS INFORMATION: Respondents will not be notified of the results, and it is at the discretion of the Government to utilize results. Firms responding to this Sources Sought announcement, who fail to meet all requirements as stated above, and who fail to provide ALL of the required information requested, will not be used to help the Government make the acquisition decision, which is the intent of this sources sought announcement. VHA Boston Healthcare System BrainLab Server Performance Work Statement Privacy Statement: Contractor shall adhere to all Veterans Affairs (VA) Privacy & Security, and Privacy Act and Health Insurance Portability and Accountability Act (HIPAA) requirements if exposed to protected health information (PHI) or when obtaining or reviewing information. This includes all log files, error traps, screen capture images and database query results used to aid staff with product troubleshooting or product support activities. Introduction Advanced functional neurosurgery requires precise planning of trajectories for placement of intracranial electrodes, neurostimulators, and targeted laser ablation, as well as co-registration of multiple imaging modalities pre- and post-surgery for confirmation of anatomical placement. BrainLab is the standard of care for peri-operative image analysis, coregistration, trajectory planning, and segmentation. VABHS requires a BrainLab server to integrate with the clinical PACS system and support advanced neurosurgical procedures and neuromodulation consultations through the National Tele-Epilepsy Program. This purchase is critical to provide the highest quality care for patients with epilepsy and movement disorders, ensuring precise and safe surgical plans to optimize clinical outcomes. Scope The scope of this procurement requirements for the acquisition, installation, integration, maintenance, and training related to the BrainLab server. This system will integrate with the clinical PACS system and support advanced neurosurgical procedures and neuromodulation consultations through the National Tele-Epilepsy Program. The addresses for the VA sites of care are as follows: VA Boston Healthcare System: Jamaica Plain VA Medical Center (Outpatient) 150 South Huntington Avenue Boston, MA 02130-4817 West Roxbury VA Medical Center (Inpatient & Outpatient) 1400 VFW Parkway West Roxbury, MA 02132-4927 Performance Requirements The vendor shall perform the following work: Acquisition and Installation The contractor shall procure the BrainLab system, including all necessary hardware and software components. The contractor shall install the BrainLab server and ensure full integration with the VABHS clinical PACS system. Installation shall be completed within 6 months of contract award. The contractor shall conduct a comprehensive system check to verify proper installation and functionality. Integration The contractor shall ensure seamless integration of the BrainLab system with the clinical PACS system. The contractor shall provide software configuration and customization as needed to support VABHS requirements. The contractor shall perform system validation to confirm successful integration and functionality. Maintenance and Support The contractor shall provide scheduled preventive maintenance services according to the manufacturer's guidelines. The contractor shall offer on-call troubleshooting and repair services to address any system issues promptly. The contractor shall maintain an inventory of essential spare parts to ensure quick repairs. The contractor shall provide software updates and patches to ensure the system remains current and secure. Training The contractor shall provide initial training sessions for VABHS staff, including surgeons, radiologists, and technicians. Training shall cover all aspects of the system, including setup, operation, safety protocols, image co-registration, trajectory planning, and segmentation. The contractor shall offer ongoing training and support as needed. Operational Support The contractor shall provide technical support during neurosurgical procedures as requested. The contractor shall assist in developing and implementing protocols for effective system usage. The contractor shall ensure the system's software is up-to-date with the latest patches and upgrades. Documentation The contractor shall provide detailed documentation for all services performed, including installation, maintenance, integration, and training. Documentation must be submitted to the COR for review and approval. Deliverables Quantity Item 1 10993 "BrainLab NODE SERVER PREMIUM Node Server Premium version 6 for e.g. server-based treatment planning. ProLiant DL360 Gen11 server hardware (HPE Hewlett Packard Enterprise) Intel Xeon Gold 6448H, 32 cores (up to 4.1 GHz) Nvidia RTX 4000 Ada Generation Graphics Card 256 GB RAM 1.92 TB NVMe SSD, RAID 1: 2x 1.92 TB Network Interface Card: 2x 10Gbit/s copper SFP module - build in by default Optional, on demand: 2x 1Gbit/s copper SFP module Optional, on demand: 2x 10Gbit/s fiber SFP module Inclusive Licenses: Microsoft Windows Server 2022 Standard LTSC - English-US OS language (license pre-activated) 5x CAL & 5x per User RDS CAL license on paper 1x iLO Advanced License license on paper 19"" Rack mount kit with telescopic rails and cable management arm (rack is not included)" - Can cover extra-large structures as pelvis, chest or stereotactic localizers in 3D - Reduces scan area to the current region of interest - Collimation may reduce radiation dose - Collimation may avoid radiating anatomical structures prone to scatter in order to improve image quality - allows high resolution imaging up to 0,25mm voxel size 36 30106 BrainLab ORIGIN DATA MANAGEMENT SUBSCRIPTION Brainlab Origin Operating System facilitates intelligent and automatic synchronization of data between platforms and offers easy access to all new software capabilities. Universal patient data management software, that allows for import of patient data in DICOM format on Brainlab- and 3rd Party systems. Easy and intuitive user interface for streamlined access to patient data and applications. 36 26388 BrainLab ELEMENTS VIEWER 3D SUBSCRIPTION Intuitive image viewing, manipulation and data enrichment software specifically developed for surgeons 36 26217 BrainLab ELEMENTS IMAGE FUSION SUBSCRIPTION Fast and precise fusion, based on mutual information algorithm enables to exploit all anatomical & functional data sets simultaneously. 36 26200 BrainLab ELEMENTS SMARTBRUSH SUBSCRIPTION Quick and easy interactive 3D contouring tool for outlining of pathologies and anatomical structures in medical images. 36 26832 BrainLab ELEMENTS VIEWER SMART LAYOUT FUNCTIONAL SUBSCRIPTION Intelligent, indication-specific Smart Views for functional neurosurgery exploiting anatomical information and planning data Dedicated Smart Views for DBS and SEEG procedures 36 21768 BrainLab ELEMENTS OBJECT MANAGEMENT SUBSCRIPTION Object Management is a versatile and streamlined toolbox in order to quickly generate, review, manipulate and edit organs at risk and natomical structures. Furthermore, Object Management allows for quick and precise virtual reconstruction of bony anatomy. 36 26212 BrainLab ELEMENTS SEGMENTATION CRANIAL SUBSCRIPTION Automatic segmentation of anatomical brain structures on MR and CT- data sets 36 26220 BrainLab ELEMENTS DISTORTION CORRECTION CRANIAL SUBSCRIPTION Image Fusion with distortion correction possibilities for cranial MR data sets 36 26250 BrainLab ELEMENTS TRAJECTORY PLANNING CRANIAL SUBSCRIPTION Planning of multiple trajectories for neurosurgical approaches. 36 26227 BrainLab ELEMENTS FIBERTRACKING SUBSCRIPTION Fibertracking enables the processing of diffusion imaging, highlighting detailed information about eloquent white matter structures. 36 26331 BrainLab ELEMENTS SEGMENTATION BASAL GANGLIA SUBSCRIPTION Automatic MR-based segmentation of structures in the Basal Ganglia region 36 26338 BrainLab ELEMENTS LEAD LOCALIZATION SUBSCRIPTION Elements Lead Localization allows for automatic localization of implanted leads in post-operative CT scans. 36 26347 BrainLab ELEMENTS STEREOTAXY SUBSCRIPTION With Elements Stereotaxy trajectories can be planned for both frame-based or non-frame-based procedures. For frame-based stereotactic procedures Elements Stereotaxy includes both Stereotactic Localization (MRI and CT) and Arc-Coordinate Calculation modules for a variety of stereotactic frame systems. 36 26786 BrainLab ELEMENTS IMPORT / EXPORT SUBSCRIPTION Enables the Export of 3D objects as STL file format for rapid prototyping of 3D models or manufacturing of customized implants 1 89109-04 BrainLab INSTALLATION AND CONFIGURATION BRAINLAB CONNECTED CARE Brainlab Connected Care is an integral part of most Brainlab software and hardware solutions to optimize system availability and lower overall system lifetime cost, and is therefore installed and configured by default with every Brainlab system installation to facilitate: - faster system defect diagnosis through remote monitoring - instant downloading of log files for faster troubleshooting - remote management of software/firmware versions 1 81001-07 BrainLab INSTALLATION PLANNING SERVER Complete installation and acceptance of one Brainlab server: - Server hardware assembly and software pre-installation off-site (applies to Brainlab supplied server hardware only) - Server software installation, configuration and testing on-site - Link to local network if required - Test and verification of client connection and data transfer - Verification of completeness and functionality of all software functions and components - Includes installation, configuration & integration of Brainlab Origin operating system software on a 3rd party hardware or virtual machine on-site if required This article applies to the installation of a Brainlab Node Server as well as a Virtual Machine. 1 17760 "BrainLab CURVE NAVIGATION SYSTEM Curve Navigation our most powerful and versatile image guided surgery platform that offers more than navigation - it is the mobile entry into digital surgery and simplifies workflow steps before, during and after the procedure. With a light-weight cart featuring an extra large 4K display, you can plan, review, document and stream your surgery from anywhere in the O.R. Key benefits: Small footprint Big picture with high resolution Adjustable display position Flexible camera position and alignment Device Integration e.g. intraoperative imaging Options to expand the setup Add electromagnetic tracking navigation #<17766> Add additional display for more flexibility and additional views #<17762>" 12 30106 BrainLab ORIGIN DATA MANAGEMENT SUBSCRIPTION Brainlab Origin Operating System facilitates intelligent and automatic synchronization of data between platforms and offers easy access to all new software capabilities. Universal patient data management software, that allows for import of patient data in DICOM format on Brainlab- and 3rd Party systems. Easy and intuitive user interface for streamlined access to patient data and applications. 12 26388 BrainLab ELEMENTS VIEWER 3D SUBSCRIPTION Intuitive image viewing, manipulation and data enrichment software specifically developed for surgeons 12 26217 BrainLab ELEMENTS IMAGE FUSION SUBSCRIPTION Fast and precise fusion, based on mutual information algorithm enables to exploit all anatomical & functional data sets simultaneously . 12 26200 BrainLab ELEMENTS SMARTBRUSH SUBSCRIPTION Quick and easy interactive 3D contouring tool for outlining of pathologies and anatomical structures in medical images. 12 26250 BrainLab ELEMENTS TRAJECTORY PLANNING CRANIAL SUBSCRIPTION Planning of multiple trajectories for neurosurgical approaches. 12 26650 BrainLab NAVIGATION SOFTWARE CRANIAL SUBSCRIPTION Navigation software for image-guided neurosurgery. Smart composition of view layouts provides optimal data selection based on available patient data 12 26645 BrainLab NAVIGATION SOFTWARE CRANIAL EXTENSION REGISTRATION SUBSCRIPTION Software for registration of cranial patient data for image-guided neurosurgery. 12 26648 BrainLab NAVIGATION SOFTWARE CRANIAL EXTENSION SURFACE MATCHING REGISTRATION SUBSCRIPTION Extension of Registration Software Cranial to support surface matching registration of cranial patient data for image-guided neurosurgery. 12 26525 BrainLab NAVIGATION SOFTWARE CRANIAL SUBSCRIPTION Navigation software for image-guided neurosurgery. (Free of Charge) 12 22812 "BrainLab VARIOGUIDE ALIGNMENT SOFTWARE CRANIAL SUBSCRIPTION Software for precise alignment of the VarioGuide to a defined trajectory. Assembly instructions for different setups (left / right side of head) Graphical step by step guidance for easy alignment of VarioGuide Multiple view layouts for optimal display of relevant information Bone-ruler enables measurements of skull thickness at the current trajectory Minimized system interaction during alignment through automatic dialog continuation Summary of the alignment process with indication of the estimated target deviation for verification purposes Supports additional disc set for Cranial Drill Kit" 1 18390-10 BrainLab SOFTOUCH REGISTRATION POINTER Battery powered, wireless registration pointer with capacitive tip for quick and accurate patient registration with or without fiducials. - This article is offered to customers as a replacement spare part, exchanging a damaged or faulty Softouch registration pointer. - This article shall not be offered out of RMA orders. - Spare part article without gauge. 1 18390-40 BrainLab GAUGE FOR SOFTOUCH REGISTRATION POINTER 1 18391-10 BrainLab STORAGE BOX REGISTRATION ACCESSORIES CRANIAL/ENT Storage box for secure storage of following registration accessories: - Z-TOUCH LASER REGISTRATION POINTER - SOFTOUCH REGISTRATION POINTER (WITH GAUGE) 3 B53106 BrainLab NAVIGATION POINTER CRANIAL/ENT (WITH GAUGE) Navigation pointer for image-guided neuro- and ENT surgery. - Contains navigation pointer (blunt tip) and the corresponding gauge for storage in sterilization tray REQUIREMENTS - Disposable Reflective Marker Spheres 3 41725 BrainLab PATIENT REFERENCE ARRAY CRANIAL Patient Reference Array for sterile navigation or non-sterile registration use. - Spare part for combined use with a second patient reference array cranial with four marker spheres - Geometry with four marker spheres to track location of the patient's head - High-precision manufactured stainless steel - Autoclavable design for easy sterilization REQUIREMENTS - Patient Reference Attachment Arm or Patient Reference Attachment Universal - Disposable Reflective Marker Spheres 2 52315 BrainLab STERILIZATION TRAY ACCESSORIES CRANIAL (1 OF 2) Tray for safe storage and efficient steam sterilization (autoclaving) of Brainlab Standard Cranial Accessories. 1 52001 BrainLab PATIENT REFERENCE ATTACHMENT ARM Multiarticulated arm with three joints and one central tension handle - Enables flexible, fast and secure positioning of Patient Reference Array Cranial - Attaches directly to the Mayfield head holder 1 18399 BrainLab STORAGE BOX UNSTERILE ACCESSORIES CRANIAL Storage box providing secure storage space for following unsterile cranial accessories (not included): - PATIENT REFERENCE ARRAY CRANIAL - PATIENT REFERENCE ATTACHMENT ARM - PATIENT REFERENCE ATTACHMENT UNIVERSAL - T-ADAPTER HEAD HOLDER (MAYFIELD) / (IMRIS) 1 B55955 BrainLab VARIOGUIDE ALIGNMENT SYSTEM VarioGuide Alignment system for precise alignment to a defined trajectory. 1 B55956 BrainLab VARIOGUIDE DRILL KIT ACCESSORY PACKAGE Drill Kit accessory package for use with VarioGuide Alignment System 2.0 - Includes VarioGuide Disc Set required for the Biopsy Drill Kit Cranial (Guide Tube 2.0, Bone Anchor 2.0 and Drill Bit Cranial 3.4 MM / 3.8 MM) - Includes 2x Drill Depth Stop 3.8 MM for Drill Bit Cranial 3.4 MM (drill hole diameter) / 3.8 MM (drill outer diameter) - Includes Screwdriver required for secure fastening of the Drill Depth Stop 3.8 MM - All components are autoclavable and can be securely stored in the Sterilization Tray VarioGuide Alignment System 1 52325 BrainLab STERILIZATION TRAY VARIOGUIDE ALIGNMENT SYSTEM Sterilization tray for safe and efficient autoclaving and storage of all components of VarioGuide Alignment System. COMPATIBILITIES - VarioGuide Alignment System 2.0 1 52003 BrainLab T-ADAPTER HEAD HOLDER (MAYFIELD) T-Adapter that adds a second interface to the Mayfield head holder for simultaneous use of VarioGuide and Patient Reference Attachment Arm. 1 B15210 BrainLab CRANIAL BIOPSY DRILL KIT (10 CASES) Cranial Biopsy Drill Kit with instruments to perform 10 cases with Cirq or VarioGuide Alignment System 2.0 1 42051 BrainLab DISPOSABLE PRE-CALIBRATED BIOPSY NEEDLE 2.1 MM / 257 MM (5 PCS) Includes 5 disposable, pre-calibrated needles for cranial biopsies. - Outer needle diameter: 2.1 MM - Cutting window length: 8 MM - Working length needle: 251 MM (length until center of cutting window) - Total needle length: 257 MM - Packaging contains depth stop, syringe and extension aspiration tube COMPATIBILITIES - Cirq Robotic Alignment System - VarioGuide Alignment System 2.0 - Biopsy Drill Kit Cranial (10 Cases) 1 89109-04 BrainLab INSTALLATION AND CONFIGURATION BRAINLAB CONNECTED CARE Brainlab Connected Care is an integral part of most Brainlab software and hardware solutions to optimize system availability and lower overall system lifetime cost, and is therefore installed and configured by default with every Brainlab system installation to facilitate: - faster system defect diagnosis through remote monitoring - instant downloading of log files for faster troubleshooting - remote management of software/firmware versions 1 81001-11 BrainLab INSTALLATION CURVE NAVIGATION SYSTEM Installation and acceptance of one Curve Navigation System performed by certified Brainlab Service personnel, including the following services: - Installation coordination and scheduling with involved hospital stakeholders - System unpacking and assembly - Installation and configuration of Brainlab software - Basic IT integration including connection to DICOM, setup of DICOM Query Retrieve and DICOM PUSH, modality worklist and intraoperative modality integration, manual/automatic data saving to central archive, active directory integration - Verification of completeness, functioning, precision, faultlessness of all soft-and hardware components - System Acceptance and hand-off to customer 5 82093-01 BrainLab CLINICAL CONSULTATION IMAGE GUIDED SURGERY (1 CASE) On-site clinical support by a qualified and trained Brainlab Service staff for one clinical treatment with a Brainlab image guided surgery system. NOTE: This service is provided from 8:00am to 5:00pm on weekdays excluding Brainlab holidays and requires 48 hours advance notice. Travel included. 1 81012-01 BrainLab USER TRAINING CRANIAL (1 DAY) The Brainlab Onsite Application Training Program (OAT) is a three-hour training program for all members of a clinical team who utilize Brainlab IGS products. Onsite training offers participants the opportunity to gain a basic proficiency and comfort level in using IGS technology. Participants use the equipment and software to demonstrate proficiency in OR setup, patient registration, planning, navigation, and basic troubleshooting for a navigated case. Comprehensive installation and integration report. Maintenance logs and reports follow each service. Training materials and attendance records. Operational support records and logs. Periodic performance and utilization reports. Applicable Directives The contractor must comply with the rules and regulations of the Veterans Affairs Administration. All contractors accessing the equipment during installation and training must be certified (i.e. proper approval shall be obtained from the VA Information System Security Officer). The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. A contractor/subcontrator shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employment. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: (1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems; (2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; (3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and (4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements. RECORDS MANAGEMENT OBLIGATIONS A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists. B. Definitions Federal record as defined in 44 U.S.C. 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. The term Federal record: includes VHA records. does not include personal materials. applies to records created, received, or maintained by Contractors pursuant to their VHA contract. may include deliverables and documentation associated with deliverables. C. Requirements Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, i...

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.201-1, Simplified procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 (eff. 03/13/2026) This solicitation is unrestricted Brand Name Only. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112. The FSC/PSC is 6525. The West Roxbury VAMC is seeking to purchase the Brain Lab NODE Server brand-name only. All interested companies shall provide quotations for the following: Supplies/Services ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA __________________ __________________ 10993 BrainLab Node Server PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 10993 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 10993 0002 36.00 EA __________________ __________________ Brainlab Node Origin Data Management Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 30106 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 30106 0003 36.00 EA __________________ __________________ BrainLab Elements Viewer 3D Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26388 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26388 0004 36.00 EA __________________ __________________ BrainLab Elements Image Fusion Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26217 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26217 0005 36.00 EA __________________ __________________ BrainLab Elements Smartbrush Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26200 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26200 0006 36.00 EA __________________ __________________ BrainLab Elements Viewer Smart Layout Functional Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26832 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26832 0007 36.00 EA __________________ __________________ BrainLab Elements Object Management Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 21768 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 21768 0008 36.00 EA __________________ __________________ BrainLab Elements Segmentation Cranial Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26212 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26212 0009 36.00 EA __________________ __________________ BrainLab Elements Distortion Correction Cranial Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26220 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26220 0010 36.00 EA __________________ __________________ BrainLab Elements Trajectory Plainning Cranial Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26250 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26250 0011 36.00 EA __________________ __________________ BrainLab Elements Fibertracking Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26227 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26227 0012 36.00 EA __________________ __________________ BrainLab Elements Segmentation Basal Ganglia PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26331 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26331 0013 36.00 EA __________________ __________________ BrainLab Elements Lead Localization Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26338 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26338 0014 36.00 EA __________________ __________________ BrainLab Elements Stereotaxy Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26347 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26347 0015 36.00 EA __________________ __________________ BrainLab Elements Import/Export Subsciption PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26786 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26786 0016 1.00 EA __________________ __________________ BrainLab Installation and Configuration Connected Caree PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 89109-04 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 89109-04 0017 1.00 EA __________________ __________________ BrainLab Installation Planning Server PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 81001-07 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 81001-07 0018 1.00 EA __________________ __________________ BrainLab Curve Navigation System PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 17760 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 17760 0019 12.00 EA __________________ __________________ BrainLab Origin Data Management Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 30160 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 30160 0020 12.00 EA __________________ __________________ BrainLab Elements Viewer 3D Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26388 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26388 0021 12.00 EA __________________ __________________ BrainLab Elements Image Fusion Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26217 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26217 0022 12.00 EA __________________ __________________ BrainLab Elements Smartbrush Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26200 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26200 0023 12.00 EA __________________ __________________ BrainLab Elements Trajectory Plainning Cranial Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26250 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26250 0024 12.00 EA __________________ __________________ BrainLab Navigation Software Cranial Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26650 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26650 0025 12.00 EA __________________ __________________ BrainLab Navigation Software Crainial Extension Registration PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26645 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26645 0026 12.00 EA __________________ __________________ BrainLab Navigation Software Crainial Registration Surface Matching PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26648 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26648 0027 12.00 EA __________________ __________________ BrainLab Navigation Software Crainial Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 26525 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 26525 0028 12.00 EA __________________ __________________ BrainLab Varioguide Alignment Software Cranial Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 22812 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 22812 0029 1.00 EA __________________ __________________ SOFTOUCH REGISTRATION POINTER Battery powered PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 18390-10 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 18390-10 0030 1.00 EA __________________ __________________ GAUGE FOR SOFTOUCH REGISTRATION POINTER PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 18390-40 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 18390-40 0031 1.00 EA __________________ __________________ STORAGE BOX REGISTRATION ACCESSORIES CRANIAL/ENT PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 18391-10 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 18391-10 0032 3.00 EA __________________ __________________ NAVIGATION POINTER CRANIAL/ENT (WITH GAUGE) PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): B53106 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: B53106 0033 3.00 EA __________________ __________________ PATIENT REFERENCE ARRAY CRANIAL PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 41725 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 41725 0034 2.00 EA __________________ __________________ STERILIZATION TRAY ACCESSORIES CRANIAL (1 OF 2) PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 52315 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 52315 0035 1.00 EA __________________ __________________ PATIENT REFERENCE ATTACHMENT ARM PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 52001 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 52001 0036 1.00 EA __________________ __________________ STORAGE BOX UNSTERILE ACCESSORIES CRANIAL PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 18399 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 18399 0037 1.00 EA __________________ __________________ VARIOGUIDE ALIGNMENT SYSTEM VarioGuide PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): B55955 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: B55955 0038 1.00 EA __________________ __________________ VARIOGUIDE DRILL KIT ACCESSORY PACKAGE PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): B55956 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: B55956 0039 1.00 EA __________________ __________________ STERILIZATION TRAY VARIOGUIDE ALIGNMENT SYSTEM PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 52325 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 52325 0040 1.00 EA __________________ __________________ T-ADAPTER HEAD HOLDER (MAYFIELD) PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 52003 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 52003 0041 1.00 EA __________________ __________________ CRANIAL BIOPSY DRILL KIT (10 CASES) PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): B15210 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: B15210 0042 1.00 EA __________________ __________________ DISPOSABLE PRE-CALIBRATED BIOPSY NEEDLE 2.1 MM /257 MM (5pcs) PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 42051 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 42051 0043 1.00 EA __________________ __________________ INSTALLATION AND CONFIGURATION BRAINLAB CC PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 89109-04 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 89109-04 0044 1.00 EA __________________ __________________ INSTALLATION CURVE NAVIGATION SYSTEM PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 81001-11 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 81001-11 0045 5.00 EA __________________ __________________ CLINICAL CONSULTATION IMAGE GUIDED SURGERY PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 82093-01 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 82093-01 0046 1.00 EA __________________ __________________ USER TRAINING CRANIAL (1 DAY) PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 81012-01 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 81012-01 GRAND TOTAL __________________ Delivery shall be provided no later than 60 days after receipt of order (ARO) Place of Performance/Place of Delivery West Roxbury VAMC 255 Spring Street A306-2-WR West Roxbury, MA 02132 United States The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations and certifications based on provisions that are not included in this solicitation. Examples include 52.240-90 Security Prohibitions and Exclusions Representations and Certifications, 52.242-91 Security Prohibitions and Exclusions, 52.240-92 Security Requirements, and 52.240-93 Basic Safeguarding of Covered Contractor Information Systems. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (OCT 2025) (a) Submission of quotes. Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, quotes shall include (1) The solicitation number; (2) The name, address, and telephone number of the Quoter; (3) The Quoter s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5) Responses to provisions that require Quoter completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b) Period for acceptance of quotes. The Quoter agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of quotes. (1) Quoters are responsible for submitting quotes and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2) Any offer, modification, or revision received after the time specified for receipt of quotes is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4) Quoters may withdraw their quotes by written notice to the Government received at any time before award. (d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate quotes and award a contract without discussions with Quoters. Therefore, the Quoter s initial offer should contain the Quoter s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all quotes if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in quotes received. (e) Debriefings. If a postaward debriefing is given to requesting Quoters, the Government will disclose the following information, if applicable: (1) The agency s evaluation of the significant weak or deficient factors in the debriefed Quoter s offer. (2) The overall evaluated cost or price and technical rating of the successful Quoter and the debriefed Quoter and past performance information on the debriefed Quoter. (3) The overall ranking of all Quoters when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award. (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Quoter. (6) Reasonable responses to relevant questions posed by the debriefed Quoter as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024) 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) 52.204-7 System for Award Management Registration (NOV 2024) (DEVIATION NOV 2025) 52.225-1 Buy American-Supplies (OCT 2022) 52.225-2 Buy American Certificate (OCT 2022) 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020) (Deviation Sep 2025) 52.233-2 Service of Protest (SEP 2006) 52.240-90 Security Prohibitions and Exclusions Representations and Certification (NOV 2025) (Deviation) 852.215-72 Notice of Intent to Re-Solicit (OCT 2019) 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) 852.233-71 Alternate Protest Procedure (OCT 2018) 852.239-75 Information and Communication Technology Accessibility Notice (FEB 2023) The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services [NOV 2025] Addenda is attached. ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: 52.252-2 Clauses Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.203-6 Restrictions on Subcontractor Sales to the Government Alternate I (NOV 2021) 52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) 52-219-8 Utilization of Small Business Concerns (Deviation) (NOV 2025) 52.219-28 Postaward Small Business Program Representation (Deviation) (NOV 2025) 52.222-3 Convict Labor. (JUN 2003) (DEVIATION NOV 2025 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (MAR 2026) (DEVIATION NOV 2025) 52.222-35 Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025) 52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025) 52.222-37 Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (DEC 2010) (DEVIATION NOV 2025) 52.222-50 Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025) 52.222-54 Employment Eligibility Verification (Deviation) (NOV 2025) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Deviation) (NOV 2025) 52.222-90 Addressing DEI Discrimination by Federal Contractors (EO 14398) (MAR 2026) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) 52.228-5 Insurance Work on a Government Installation (JAN 1997) 52.229-12 Tax on Certain Foreign Procurements (FEB 2021) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025) 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) 52.240-91 Security Prohibitions and Exclusions. (DEVIATION NOV 2025) 852.232-72 Electronic Submission Of Payment Requests (NOV 2018) 852.242-71 Administrative Contracting Officer (OCT 2020) 852.203-70 Commercial Advertising (MAY 2018) 852.212-71 Grey Market and Counterfeit items (FEB 2023) 852.215-70 Service-Disabled Veteran-Owned And Veteran-Owned Small Business Evaluation Factors (Deviation) (JAN 2023) 852.215-71 Evaluation Factor Commitments (OCT 2019) 852.222-71 Compliance With Executive Order 13899 (Deviation) (APR 2025) 852.246-71 Rejected Goods (OCT 2018) All quotes shall be sent to the Contracting POC Julie Lemire at Julie.Lemire1@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Technical or Quality, Past Performance, Veterans Involvement, and Price. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Basis for Award. The Government will issue a purchase order to the one responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: Technical or Quality Past Performance Veterans Involvement Price Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 12, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified the SBA Small Business Search and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the SBA Small Business Search and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and a...