6515--LOMA/605_ ESOPHAGOSCOPE INSTRMT SET_605A60341 36C26226Q0472

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -Part 13 Simplified Acquisition Procedures; and supplemented with additional information included in this notice. This announcement constitutes the only solicitation: offers are being requested, and a written solicitation will not be issued. The solicitation number 36C26226Q0472 is issued as a Request for Quotation (RFQ) The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2020- 07, July 2, 2020. This solicitation intends to award a contract through total SDVOSB set-aside procedures to a business associated with NAICS Code 334510 and a size standard of 1250 employees. The Department of Veterans affairs (VA) seek a contractor to provide IV medical supplies. The requirement is for the Esophagoscope Instrument Set / Esophageal ENT Instrument Set (model number please see below) brand name only. Offeror quotation must demonstrate meeting physical, functional or performance characteristics specified in this solicitation, otherwise it will be considered non-responsive. The technical specification for this requirement is listed for Brand Name per FAR 16.505(a)(4)(i). The information identified provided is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the brand name supplies requested. Manufacturer: Teleflex LLC Brand Name Item/Part Number: Esophagoscopes, Graspers, Suctions, Forceps, Clin Item # Description Qty Unit of Measure 01 523582 HOLINGER STYLE ESO 9X45 1 EA 02 527583 LIGHT CARRIER OVAL LARGE 45CM 1 EA 03 523642 PHILSBURY JESB ESOPH 6.5 X 10 X 35 1 EA 04 523648 PHILLSBURY JESB ESOPH 10 X 14 X 29 1 EA 05 507035 ASPIRATING TUBE VELVT EYE 60CM 1 EA 06 507014 ASPIRATING TUBE OPEN END 50CM 1 EA 07 506017 ENDOSCOPIC FORWARD GRASP FC 1 EA 08 505152 ROBERTS ANG 6MM CUP FCPS 60CM 1 EA 09 121600 BACKHAUS TOWEL FRCP 5 1/2IN 1 EA 10 S358PRA STORZ ILLUM 3.5MM X 8IN PILLING INSTR 1 EA 11 505020 ALLIGATOR GRASPING FRCP 50CM 1 EA 12 505030 KAHLER GRASPING FRCPS 45CM 1 EA 13 507034 ASPIRATING TUBE VELVT EYE 50CM 1 EA Delivery requirements: Place of Delivery: VA Loma Linda Healthcare System 11201 Benton Street, Loma Linda, CA 92357-1000 Delivery Timeframe: Delivery shall be completed within 90 days after receipt of order (ARO) The provision at 52.212-1, Instructions to Offerors Commercial Items, applies to this solicitation Addendum: All offeror quotes for this solicitation must be received electronically through email no later than Monday, March 23rd, 2026, 8:00 am PST. Ensure to reference solicitation number 36C26226Q0472 within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through email no later than March 18, 2026, 10:00 am PST. Submit written offers with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Telephone inquiries will not be honored. Offers shall be sent by email to Rochelle.Malveaux@va.gov. Ensure the following are completed and/or included in the quote packet: Vendor Information with SAM UEI Concurrence/non-concurrence with solicitation terms, conditions, and provisions Items shall be FOB destination. Please specify offered item manufactured and part number. Provide an Authorized Distributor Letter/Memo from manufacturer. Product must comply with the Buy American Act; Trade Agreement Act and all other clauses found in the FAR and any agency-specific regulations that are relevant and specific to this solicitation (BAA) US law that requires federal agencies to purchase domestic goods and construction materials For public use withing the United States. The act applies to federal procurement for the government s own use, as well as third-party purchases using federal funds; in accordance with FAR 25.1, particularly FAR 52.225.1 (Buy American Act-Supplies) (TAA) Federal law enacted in 1979 (codified at 19 U.S.C. ss 2501 2581) to foster fair and open international Trade while allowing the U.S. to waive certain domestic procurement restrictions; in accordance with FAR 25.4, particularly 52.225-5 (Trade Agreements) Quote must be on company letterhead and include complete POC contact information and quote expiration Offeror must provide Country of Origin of items requested Please complete the Certification of Compliance Attachment C or offeror will be considered non-responsive. The Limitations of Subcontracting VAAR 852.219-76 certification must be completed and returned is its entirety with the offer. VA Notice of Limitations on Subcontracting Certificate of compliance: To be eligible for evaluation and consideration for award, offerors must return the entire Limitation on Subcontracting Certificate of Compliance clause containing a fully completed certification at the time offers are due or the offer will be rejected and not forwarded for evaluation. In addition to completing the offeror fill-in requirements for this clause, offerors must insert the offeror s name in the brackets containing the following verbiage [Insert name of Offeror] to have a fully completed certification. Failure to submit a completed and signed certification with the offer will render the offer ineligible for award and will result in the offer not being considered. No exceptions made. If you are a manufacturer: A manufacturer (the clause uses the term other than a nonmanufacturer ) must check paragraph (a)(1)(i) agreeing that it will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs or certified VOSBs as listed in the SBA certification database. A manufacturer must also check paragraph (a)(2)(i) to indicate that it is the manufacturer or producer of the end item being procured and that the end item is manufactured or produced in the United States. If you are a nonmanufacturer: A nonmanufacturer must check paragraphs (a)(1)(iii); ALL appropriate boxes under (a)(2)(ii), AND (a)(2)(iii). Offeror must indicate whether the items are manufactured by a small or large business All items must be listed on FSS contract if vendor is an FSS contract holder: please list number and expiration date if applicable 52.212-2 Evaluation -- Commercial Items (Oct 2014) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest priced quotation that meets all the requirements of this solicitation that is both responsive and responsible. Acceptability of equipment shall be established by review of each submitted quotation by the designated evaluator (s). Submission to this solicitation must show clear, compelling and convincing evidence that the listed items are brand name items. Offers that include any items that are not the exact match shall result in an unacceptable offer. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified with a minimum of at least sixty days, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) Must include the clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. The following clauses also apply: (End of clause) 52.217-6 Option for Increased Quantity (Mar 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 90 days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree. (End of Clause) 852.212-71 Gray Market Items and Counterfeit Items No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory. No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics. (c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of Clause) In addition, the following clauses shall also apply: Payment by electronic funds transfer system for award management Jul 2013 Disputes May 2014 Protest after award Aug 1996 Clauses incorporated by reference Feb 1998 52.232-33 52.233-1 52.233-3 52.252-2 852.203-70 Commercial advertising Jan 2008 852.232-72 Electronic submission of payment requests Nov 2012 852.237-70 Contractor responsibilities Apr 1984 852.219-73 VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Jan 2023 Small Businesses 852.219-76 Notice of Limitations on Subcontracting Supplies and Services 852.242-71 Administrative Contracting Officer Oct 2020 852.246-71 Rejected Goods Oct 2018 The full text of a clause may be accessed electronically at the following: http://www.acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp The following provisions shall also apply: 52.203-16 Preventing Personal Conflicts of Interest June 2020 52.204-7 System for Award Management Oct 2018 52.204-16 Commercial and Government Entity Code Reporting Offeror Representations and Certifications-Commercial Products and Commercial Services Option for Increased Quantity Service of Protest Protest Content/Alternative Dispute Resolution Solicitation Provision or clauses Incorporated by Reference Oct 2016 52.212-3 May 2024 52.217-6 Mar 1989 52.233-2 Sep 2006 852.233-70 Sep 2018 852.252-70 Jan 2008

1.The purpose of amendment 0001 to RFQ 36C26226Q0472 is to provide answers to questions from interested parties as well as provide updated specifications. S05 - Questions and Answers Question 1: Could you please confirm if this item should be quoted as the Karl Storz part number listed, or if a Teleflex equivalent is intended? The requirement notes Teleflex as the brand name manufacturer; however, Item 10 (S358PRA Storz Illumination Instrument) appears to reference a Karl Storz product. Answer 1: Item number S358PRA is a Pilling/Teleflex instrument. Item is listed as a Pilling instrument. Using service has confirmed that Karl Storz, nor Bausch Lomb; have this product listed in their inventory.

DEPARTMENT OF VETERANS AFFAIRS Justification for Brand Name Only IAW 11.105(a) For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K) Acquisition Plan Action ID: 36C262-26-AP-2566 1. Contracting Activity: Department of Veterans Affairs, Regional Procurement Office West (RPOW), Network Contracting Office 22 (NCO-22), 4811 Airport Plaza Drive, Suite 600, Long Beach, CA 90815 for the VA Loma Linda Healthcare System. Transaction Number: 605-26-1-073-0017 2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The Nursing Service department is requesting Esophageal ENT Instruments, which include Esophagoscopes, Graspers, Suctions and forcep items for the VA Loma Linda Healthcare System. This set will be used to provide surgeons with a direct optical view inside the Esophagus of Veteran patients for treating conditions of the head and neck, better known as, the ear, nose and throat regions. The supply items are equipped with lens illumination and fiber optic light sources and are intended to be used during otolaryngology and gastroenterology procedures. The agency s request for this equipment will also enable Loma Linda surgeons to increase workflow efficiency of current Esophagus procedures conducted and continue to meet patients needs. Transaction amount: $24009.00 3. Unique characteristics or circumstances that limit the requirement to Brand Name Only commodities. The Teleflex Pilling instruments being requested are instruments of specific design which enable healthcare providers to achieve direct visualization of the esophagus during procedures. The design and configuration of each instrument are critical to supporting clinical procedures involving the esophagus, including foreign body removal and biopsy procedures. The requesting department currently maintains one Pilling Esophagoscopy tray set. However, the necessary equipment processing and four-hour sterilization procedures have caused increased wait times for clean instruments and the department s inability to avoid cancelations and /or postponements because of a lack of backup trays. This request will allow the department to perform procedures effectively because trays are circulating efficiently. This second tray will be used in conjunction with the existing equipment, and due to design specifications and instrument compatibility requirements, instruments from other manufacturers cannot be integrated with this system set. To meet mandated clinical health procedures and surgical expectations, the requested items must be the same brand to ensure functionality and proper fit. This acquisition will provide the department with an additional instrument tray to support add-on patient procedures and back-to-back cases. 4. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: N/A Page 2 of 2 5. Description of market research conducted and results or statements why it was not conducted: Market research was conducted using DSBS, Adds Up, FPDS, SCMC, and internet websites. A search of SCMC did not render any mandatory contracts for the items requested. A search of FPDS rendered past procurement information for the Pilling ENT items that are currently in the department. Market research found that other brands will not properly integrate with the existing esophageal set currently used in this department. Further market research relayed information that Teleflex Pilling esophageal instruments are a part of a system manufactured solely by Teleflex LLC. 6. Contracting Officer's Certification: Purchase is approved in accordance with IAW 11.105(a). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Prepared by: Approved by: Approved by: _RMalveaux_______________________ _____FKnightner___________________