6515--36C26125Q0914 Mammography Tracking Software System 36C26125Q0914

THIS IS A PRE-SOLICITATION ANNOUNCEMENT The Department of Veterans Affairs, Network Contracting Office (NCO) 21, intends to issue Request for Quote (RFQ) 36C26125Q0914 on a brand name or equal basis on/around August 29, 2025, for the purchase of a Mammography Tracking Software System. The applicable North American Industry Classification System (NAICS) code for this procurement is 513210, and Product Service Code (PSC) is 6515. This is a Firm-Fixed Price, FOB Destination requirement and is an Open Market solicitation. All RFQ details shall be included in the solicitation. Questions regarding this RFQ shall be emailed to Edward.hunter@va.gov with RFQ 36C26125Q0914 in the subject line. All amendments will be posted on the SAM.gov website at https://sam.gov/content/home. Interested firms are reminded that, in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR Part 4.11 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. In addition, all contractors that claim Veteran Owned Small Business (VOSB) or Service-Disabled Veteran Owned Small Businesses (SDVOSB) status shall be verified in the Dynamic Small Business Search (DSBS) at the Small Business Administration website at, https://search.certifications.sba.gov/, at the time of submission of offer as well as at time of award. Non-Original Equipment Manufacturer (OEM) firms must submit their Authorized Distributor Letter with their quote. Point of Contact: Edward Hunter Department of Veterans Affairs Network Contracting Office 21 Edward.hunter@va.gov

FAR 52.212-1 Failure to respond to all the evaluation factors or respond in sufficient detail for the Government to conduct a meaningful evaluation may result in your quote being eliminated from competition prior to evaluation. Upon RFQ close, the Government will conduct a cursory review of the quote package. If it s determined that the Government cannot conduct a meaningful evaluation due to lack of response to an evaluation factor(s), your quote may be eliminated from competition. Timeliness. Make note of the solicitation closing date and time listed on the first page of the solicitation. All requests for information (RFI) must be submitted 72 hours prior to closing period. Instructions for preparation and submission: Quote format and content The quote must have information identifying the quoter, the solicitation number, and the contents as outlined below. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. To be considered for award, quotes must include: Factor 1 Technical A technical description of the items(s) being quoted in sufficient detail to evaluate in compliance with the requirements in the Statement of Work (SOW) and the solicitation. Factor 2 Delivery Provide an overview of the delivery timeline. Indicate if there are any supply chain and/or long lead timelines. Factor 3 Price Complete all contract line-item numbers (CLIN) listed in section B2 Price/Cost Schedule, and address all questions listed within each CLIN. Factor 4 852.219-76 VA Notice of Limitations on Subcontracting response. Complete the certification attached to this solicitation. Factor 5 - Credit for SDVOSB/VOSB Status At the time of submission of quote, the Quoter must represent to the contracting officer that it is a SDVOSB/VOSB concern Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and Verified for eligibility in the VetCert database (https://veterans.certify.sba.gov/#home).

Mammography Tracking Software System Solicitation Questions with Responses (in red) 9/8/2025 Could you please clarify regarding the MDS2 worksheet referenced under Factor 1 Technical of the RFQ, which asks quoters to submit the MDS2-Worksheet, VA Directive 6550 Appendix A (fillable), and Ports/Protocols/Services Template v1.6 with the quote. We understand the intent is a cybersecurity review for solutions deployed on VA's medical device VLAN. Our offered solution is software-only, deployed on VA-provided servers, accessed via web browser, and is not an FDA-regulated medical device. With that context, could you please confirm: Is the MDS2 submission mandatory for this RFQ's software-only offering? (We see it listed in Factor 1, but want to ensure we're applying it correctly to a software-only deployment.) Yes, an MDS^2 document is required for this procurement as it provides important information relating to the risk profile of the application. Is there a need for an Equip platform within the MIS application? No When reviewing patient data, history, and risk assessment while reporting, will the radiologist expect to have the MIS application and the view station/PACS synced through and an EXL drop? The Mammography Tracking System must sync with the PACS application and voice recognition systems. The offeror must specify the sync mechanism that has been validated with the respective vendors. If yes, how many workstations? 4 Do the radiologists expect a direct API with a dictation system? For example, PowerScribe? Yes, PS1. What is the annual volume of the 4 listed locations? Estimated volume 7,500 Will the breast imaging department be providing risk assessment information to a genetic counseling team? No Is there an expectation to add additional locations? Yes If so, is there an estimate within the contacted terms? Optional task, no definitive plan yet. Is there an expectation for enterprise locations? For instance, no limit? Can the offeror clarify their question? This is not an enterprise solution for all VHA mammography programs. Will the VA NTP be tracking service act patients? Yes Will the VA NTP be tracking patients with toxic exposure? Yes Is there a need for customizable dashboards or built-in analytics for patient tracking or outcomes? Yes What languages must patient letters and communication support? English is required. Additional languages, such as Spanish, would be beneficial. Will any radiologist be reading remotely? All radiologists in NTP read remotely.