X -- WA STATE OFFICE VISTA TRAINING

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is HQKMR0706 and is issued as a request for quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-15 and its correction issued in December 2006. The provisions at 52.212-1, Instructions to Offerors-Commercial Items, apply to this acquisition. The provisions at 52.212-2, Evaluation-Commercial Items, apply to this acquisition. Evaluation Criteria. This is a best value procurement and evaluation of offers which will be based on 1) qualifications, 2) past performance, 3) pricing. Technical and past performance (when combined are significantly more important than price. is 80% of evaluation importance as compared to 20% of price. The associated NAICS code is 721110 and the small business size standard is $5,000,000.00. Offerors must be registered in the Business Partner Network?s Central Contractor Registration (CCR) database to be considered. You can register at the CCR website: http//www.bpn.gov. Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with its offer or they will be considered non responsive. References must be included with our offer. The clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52.212-5 (b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225-3; and 52.232-34. The Corporation for National and Community Service, a wholly owned Federal Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, conference space and meals for the Washington State Office VISTA Members and Supervisors for three (3) different events. Event #1 ? Seattle, WA, Event #2 ? Spokane, WA, and Event #3 ? Seattle, WA. Only facilities in the Seattle, Washington and Spokane, Washington area need to apply to their respective event(s). The Washington State Office VISTA Members and Supervisors training requires a facility to hold a meeting for the following minimum requirements: EVENT ? 1: March 13th ? 15th, 2007: 80 VISTA (WA & OR) Members/Location: Seattle, Washington PRICE: All proposed prices must be inclusive. For example, audio-visual rentals and the cost of food must include gratuity if applicable. The corporation is a ?Tax-Exempt? Government agency and will supply a tax-exempt certificate upon award of the purchase order. Double Sleeping Rooms (2 beds) Rooms Needed Cost Per Night Applicable Taxes 2 nights $ x 40 rooms n/a Meeting Rooms Rooms Needed (3 days) Room Capacity Cost Per Day Add?l Charges Day 1: 11am?5pm General Session (can be a breakout or meal room) Breakout 1 Breakout 2 Breakout 3 Meal Room: 6pm ? 8pm 80 (rounds) 35 (rounds of 6-8) 35 (rounds of 6-8) 35 (rounds of 6-8) 80 (rounds) $ Day 2: 8am?5pm Breakout 1 Breakout 2 Breakout 3 Room for Meals: 7am ? 9am 12pm ? 1:30pm 6pm ? 8pm 35 (rounds of 6-8) 35 (rounds of 6-8) 35 (rounds of 6-8) 80 (rounds) $ Day 3: 8am?1pm Breakout 1 Breakout 2 Breakout 3 Room for Meal: 7am ? 9am 35 (rounds of 6-8) 35 (rounds of 6-8) 35 (rounds of 6-8) 80 (rounds) $ Note: All breakout rooms should be available and set-up the day of arrival (i.e. March 13, 2007 so facilitator can prep for the next day. Meals Type of Meals Number of Meals Cost Per Person Svc. Chg./Gratuity Breakfast 80 x 2 days $ (for 2 meals) Lunch 80 x 3 days $ (for 3 meals) Dinner 80 x 2 days $ (for 2 meals) AM Break 80 x 1 day $ (for all breaks) PM Break 1 80 x 1 day PM Break 2 0 Meal Area Cost Per Day 1 large area 80 $ Audio/Visual Equipment Type of Equipment Cost Per Day Add?l Charges/Setup Fee Easels x 3 $ Flipchart w/markers x 3 $ (total) Microphone with podium $ Overhead projector w/screen - 3 x 3 days at $50 each $ 6X6 Screen w/tripod VCR with 27? Monitor Package n/a Projection Stand 17x25? n/a Sound Mixer n/a Travel/Parking Form of Travel (to/from Seatac Airport) Cost Per Person Hotel Shuttle Bus n/a Commercial Bus/Shuttle n/a Guest Parking at Facility complimentary COST BREAKDOWN Sleeping Rooms - $ Meeting Rooms - $ Meals - $ Audio-Visual Equipment - $ TOTAL ESTIMATED COST: $ ______ Anticipated or Known Dates of Event: March 13 ? 15, 2007 (preferred) or March 6 ? 8, 2007 General Location: Seattle, Washington. Only those venders in greater downtown Seattle area need to respond. Anticipated Attendees: We anticipate 80 persons to be in attendance at the conference. (Note: There may be up to 10 percent variation between time of bid and conference event: We will confirm actual numbers 20 days prior to the event. Two attendees will be placed in each sleeping room. Handicap Accessibility: Federal Regulations require that any hotel/conference space contracted shall comply with the American Disabilities Act (ADA) requirements and the FEMA, Fire Prevention and Control Guidelines. All meeting places, sleeping rooms, dining rooms, and facility spaces open to the general public must be accessible to persons with disabilities. To compete, bidding facilities must meet standard ADA accessibility requirements. (We will notify the successful bidder of all known special accommodations required prior to conference.) Mode of Procurement: This procurement will be executed using commercial acquisition procedures in accordance with the Federal Acquisition Regulations (FAR) under a standard government purchase order. Guest Expenses Covered: The Corporation will only be responsible for the costs associated from registered guests of the conference in the following areas: ? Actual room/lodging ? Provided conference meals , including breaks NOTE: Other incidentals such as telephone calls, room service, movies, etc. will be the responsibility of each guest and therefore not chargeable to the Corporation. Additional considerations: Does your facility offer the following services to guests and conferees: -- Free parking for guests? Yes ___ No___ -- Free van or limousine service to and from the airport? Yes ___ No ___ If not, what transportation is available and what cost? ________________________________________________________________________ -- Is there a charge for telephones in the rooms? Yes ___ No ___ _______________________________________________________________________ EVENT ? 2: March 26th ? 27th, 2007: 30 AmeriCorps*VISTA Supervisors/Location: Spokane, Washington PRICE: All proposed prices must be inclusive. For example, audio-visual rentals and the cost of food must include gratuity if applicable. The corporation is a ?Tax-Exempt? Government agency and will supply a tax-exempt certificate upon award of the purchase order. Double Sleeping Rooms (2 beds) Rooms Needed Cost Per Night Applicable Taxes 1 nights $ x 6 rooms n/a Meeting Rooms Rooms Needed (3 days) Room Capacity Cost Per Day Add?l Charges Day 1: 11am?5pm General Session (can be a breakout or meal room) lunch Meal Room: 6pm ? 8pm 30 (rounds) 30 (rounds) $ Day 2: 8am?5pm Room for Meals: 7am ? 9am 12pm ? 1:30pm 6pm ? 8pm 30 (rounds of 6-8) 30 (rounds) $ Note: All breakout rooms should be available and set-up the day of arrival (i.e. March 26, 2007 so facilitator can prep for the next day. Meals Type of Meals Number of Meals Cost Per Person Svc. Chg./Gratuity Breakfast 30 x 1 days $ (for 1 meal) Lunch 30 x 2 days $ (for 2 meals) Dinner 30 x 2 days $ (for 2 meals) AM Break 30 x 1 day $ (for all breaks) PM Break 1 30 x 1 day PM Break 2 0 Meal Area Cost Per Day 1 large area 30 $ Audio/Visual Equipment Type of Equipment Cost Per Day Add?l Charges/Setup Fee Easels x 3 $ Flipchart w/markers x 3 $ Microphone with podium $ Overhead projector w/screen - 3 x 3 days at $ each $ 6X6 Screen w/tripod VCR with 27? Monitor Package n/a Projection Stand 17x25? n/a Sound Mixer n/a Travel/Parking Form of Travel (to/from Seatac Airport) Cost Per Person Hotel Shuttle Bus n/a Commercial Bus/Shuttle n/a Guest Parking at Facility complimentary COST BREAKDOWN Sleeping Rooms - $ Meeting Rooms - $ Meals - $ Audio-Visual Equipment - $ TOTAL ESTIMATED COST: $__________________ Anticipated or Known Dates of Event: March 26-27, 2007 (preferred) General Location: Spokane, Washington. Only those venders in greater downtown Spokane area need to respond. Anticipated Attendees: We anticipate 30 persons to be in attendance at the conference (6 will be staying overnight) (Note: There may be up to 10 percent variation between time of bid and conference event: We will confirm actual numbers 20 days prior to the event. Two attendees will be placed in each sleeping room. Handicap Accessibility: Federal Regulations require that any hotel/conference space contracted shall comply with the American Disabilities Act (ADA) requirements and the FEMA, Fire Prevention and Control Guidelines. All meeting places, sleeping rooms, dining rooms, and facility spaces open to the general public must be accessible to persons with disabilities. To compete, bidding facilities must meet standard ADA accessibility requirements. (We will notify the successful bidder of all known special accommodations required prior to conference.) Mode of Procurement: This procurement will be executed using commercial acquisition procedures in accordance with the Federal Acquisition Regulations (FAR) under a standard government purchase order. Guest Expenses Covered: The Corporation will only be responsible for the costs associated from registered guests of the conference in the following areas: ? Actual room/lodging ? Provided conference meals , including breaks NOTE: Other incidentals such as telephone calls, room service, movies, etc. will be the responsibility of each guest and therefore not chargeable to the Corporation. Additional considerations: Does your facility offer the following services to guests and conferees: -- Free parking for guests? Yes ___ No___ -- Free van or limousine service to and from the airport? Yes ___ No ___ If not, what transportation is available and what cost? ________________________________________________________________________ -- Is there a charge for telephones in the rooms? Yes ___ No ___ EVENT ? 3: March 29th ? 30th, 2007: 80 AmeriCorps*VISTA Supervisors/Location: Seattle, Washington. PRICE: All proposed prices must be inclusive. For example, audio-visual rentals and the cost of food must include gratuity if applicable. The corporation is a ?Tax-Exempt? Government agency and will supply a tax-exempt certificate upon award of the purchase order. Double Sleeping Rooms (2 beds) Rooms Needed Cost Per Night Applicable Taxes 1 night $ x 31 rooms n/a Meeting Rooms Rooms Needed (3 days) Room Capacity Cost Per Day Add?l Charges Day 1: 11am?5pm General Session (can be a breakout or meal room) Meal Room: 6pm ? 8pm 80 (rounds) 80 (rounds) $ Day 2: 8am?5pm Room for Meals: 7am ? 9am 12pm ? 1:30pm 6pm ? 8pm 80 (rounds) 80 (rounds) $ Note: All breakout rooms should be available and set-up the day of arrival (i.e. March 26, 2007 so facilitator can prep for the next day. Meals Type of Meals Number of Meals Cost Per Person Svc. Chg./Gratuity Breakfast 80 x 1 day $ (for 1 meal) Lunch 80 x 2 days $ (for 2 meals) Dinner 80 x 2 days $ (for 2 meals) AM Break 80 x 1 day $ (for all breaks) PM Break 1 80 x 1 day PM Break 2 0 Meal Area Cost Per Day 1 large area $ Audio/Visual Equipment Type of Equipment Cost Per Day Add?l Charges/Setup Fee Easels x 3 $ Flipchart w/markers x 3 $ (total) Microphone with podium $ Overhead projector w/screen - 3 x 3 days at $50 each $ 6X6 Screen w/tripod VCR with 27? Monitor Package n/a Projection Stand 17x25? n/a Sound Mixer n/a Travel/Parking Form of Travel (to/from Seatac Airport) Cost Per Person Hotel Shuttle Bus n/a Commercial Bus/Shuttle n/a Guest Parking at Facility complimentary COST BREAKDOWN Sleeping Rooms - $ Meeting Rooms - $ Meals - $ Audio-Visual Equipment - $ TOTAL ESTIMATED COST: $ ______ Anticipated or Known Dates of Event: March 29 ? 30, 2007 (preferred) General Location: Seattle, Washington. Only those venders in greater downtown Seattle area need to respond. Anticipated Attendees: We anticipate 80 persons to be in attendance at the conference. (Note: There may be up to 10 percent variation between time of bid and conference event: We will confirm actual numbers 20 days prior to the event. Two attendees will be placed in each sleeping room. Handicap Accessibility: Federal Regulations require that any hotel/conference space contracted shall comply with the American Disabilities Act (ADA) requirements and the FEMA, Fire Prevention and Control Guidelines. All meeting places, sleeping rooms, dining rooms, and facility spaces open to the general public must be accessible to persons with disabilities. To compete, bidding facilities must meet standard ADA accessibility requirements. (We will notify the successful bidder of all known special accommodations required prior to conference.) Mode of Procurement: This procurement will be executed using commercial acquisition procedures in accordance with the Federal Acquisition Regulations (FAR) under a standard government purchase order. Guest Expenses Covered: The Corporation will only be responsible for the costs associated from registered guests of the conference in the following areas: ? Actual room/lodging ? Provided conference meals , including breaks NOTE: Other incidentals such as telephone calls, room service, movies, etc. will be the responsibility of each guest and therefore not chargeable to the Corporation. Additional considerations: Does your facility offer the following services to guests and conferees: -- Free parking for guests? Yes ___ No___ -- Free van or limousine service to and from the airport? Yes ___ No ___ If not, what transportation is available and what cost? ________________________________________________________________________ -- Is there a charge for telephones in the rooms? Yes ___ No ___ _______________________________________________________________________ Special requirements: At least 25 % of the attendees at meals will be vegetarians or vegans. Federal regulations require that any hotel/conference space contracted shall comply with the American Disabilities Act (ADA) requirements and the FEMA, Fire Prevention and Control guidelines and submit proof of such compliance. (We will notify the successful bidder of all known special accommodations required prior to conference) NOTE: Please provide your company?s FEMA number, DUNS number and TIN number with your proposal. All proposed prices must be inclusive. For example: audio-visual rentals and the cost of food must include gratuity, if applicable. Submit all proposals to the attention of Kelly B. Mitchell-Baynes. All proposals must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposor with the government and sent to the address in this announcement. Fax and email proposals are not permitted. Proposals should be submitted to Kelly B. Mitchell-Baynes at the Corporation for National and Community Service, 1201 New York Avenue, NW, Suite 8401-A, Washington, DC 20525. Phone number is 202.606.6869. ALL PROPOSALS 1 ORIGINAL AND 4 COPIES SHOULD BE RECEIVED BY NO LATER THAN 4:00 PM ON FRIDAY, FEBRUARY 23, 2007. NOTE: Third party responses are welcome, however direct responses are preferable. Third party responses should also have a letter from the hotel confirming that the dates are acceptable and shall provide three (3) references with responses to this solicitation. Due to delays in delivery of regular USPS mail to the government offices, there is no guarantee that your proposal will arrive in time to be considered. Therefore, we suggest that you use USPS priority mail or a commercial overnight delivery service (e.g. FedEx, DHL, or Commercial Courrier).