43--Medical Vacuum System

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued. Solicitation VA-244-11-RQ-0451 is issued as a request for quote (RFQ). Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53. The procurement is being issued as a small-business set aside under NAICS code 333912, size standards in number of 500 employees. Service Description – Replacement of existing triplex liquid ring vacuum pumps for Medical Vacuum System: CLIN 0001: Contractor shall provide all labor, equipment, tools and supervision necessary to remove existing Medical Vacuum System and replace with a new brand name or equal system, as identified below. The system is located at the Wilkes-Barre Veterans Affairs Medical Center (WBVAMC), 1111 East End Boulevard, Wilkes Barre, PA 18711. New unit shall be installed to existing medical vacuum piping and electrical supply in accordance with all applicable codes and regulations. Contractor must perform required certification of medical gas piping. Contractor shall perform all work Monday through Friday between the hours of 4:00pm and 12:00am EST. All proposals shall consider the following to be provided by the contractor. Contractor shall remove the existing medical vacuum system along with existing concrete pump pads and floor preparation for new system. Contractor shall install new unit to the facility’s existing medical vacuum piping and electrical supply, in accordance with all applicable codes and regulations. Contractor must provide required certification of medical gas piping. Contractor shall provide premium labor rates as to avoid hospital procedure interruption`s. The primary working hours will be from 4:00pm EST to 12:00AM EST, Monday through Friday, excluding Federal holidays. The possibility of schedule fluctuations may arise if in the case of a late hospital procedure needing the medical air system arises. Contractor shall install local and remote malfunction alarm notification. Contractor’s system capabilities shall be able to communicate with existing facilities management system (Johnson`s METASYS). Contractor shall provide facility with three copies each of manufacturer`s manuals, documentations, schematics and prints along with providing manufacturer start up and maintenance staff training. All pricing is based on the using of the existing electrical services, intake and supply piping and existing master wiring. The items called for by this RFQ has been identified by a brand name or equal description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of product that will be satisfactory. Equal products (including products of the brand name manufacturer other than the one described by brand name) will be considered for award if such products are clearly identified in the offer and are determined by the Government to meet fully the salient characteristics requirements listed in the RFQ: Beacon Medaes unit, Model Number: VHSO7T-200V-T_D. Only new (no used/refurbished/surplus) products with full manufacturer warranty will be accepted. A site visit will be held on Friday, August 26, 2011 at 1:00 PM EST. Please RSVP prior to noon on Thursday, August 25, 2011 to [email protected]. Contractors will meet for the site visit in the basement of the WBVAMC near the silver elevators. Performance must be completed within thirty (30) days from date of award. Work must be performed during after normal business hours to avoid hospital procedure interruptions. All questions concerning this RFQ can be directed to Mark Knorr, Contract Specialist ([email protected]). Questions are due by 12:00 PM EST, August 30, 2011. Only electronic quotes will be accepted. Offers are due to [email protected] by 12:00 PM EST, August 31, 2011. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005–53. SOLICITATION PROVISIONS/CONTRACT CLAUSES: 1. FAR 52.212-1 Instructions to Offerors - Commercial Items (Jun 2008): Contractor shall describe approach for completing work, including estimated timeframe. Contractor’s approach shall not exceed two pages single spaced. Provide at least one reference for a similar scope project. Quotes shall be submitted in the form of a firm-fixed price to complete the entire project; however, contractors are required to break their labor and material costs out. 2. FAR 52.212-2 Evaluation – Commercial Items (Jan 1999): The evaluation factors are contractor’s approach, past performance, price and schedule/delivery. 3. FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Aug 2009): Offerors must include a completed copy of the provision with quote or have an updated filing with ORCA. 4. FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (Mar 2009) 5. FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders--Commercial Items (August 2011): For the purposes of this clause items b 11(i), 18-23, 24, 32, 34, 40; c 1-4, Local SCA Wage Determination No. 05-2453 (Rev.11) applies. 6. FAR 52.211-6 Brand Name or Equal (Aug 1999) 7. VAAR 852.203-70 Commercial Advertising (Jan 2008) 8. VAAR 852.211-73 Brand Name or Equal (Jan 2008) 9. VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran Owned Small Business Set Aside (Dec 2009) 10. VAAR 852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside (Dec 2009) 11. VAAR 852.237-70 Contractor Responsibilities (Apr 1984) 12. VAAR 852.246-70 Guarantee (Jan 2008): Warranty information to be specified in quote. 13. VAAR 852.246-71 Inspection (JAN 2008) 14. VAAR 852.273-76 Electronic Invoice Submission (Interim - October 2008)

Service Description - Replacement of existing triplex liquid ring vacuum pumps for Medical Vacuum System: CLIN 0001: Part Number: 4107106344 VHM07T-200V-T_D Triplex 7.5 HP Lifeline Claw Medical Vacuum Modular Base Mount